Job Posting 88232

Administrative Officer
S.U.C.C.E.S.S.
Vancouver & Lower Mainland
Vancouver
closes in 8 days (Wed, 5 Oct)
full time  •  $22.04 per hour

At S.U.C.C.E.S.S., you will be able to grow and develop alongside a diverse team of professionals and enjoy great benefits and perks. Experience what it is like to join a purpose-driven organization and make meaningful contributions to our community. Explore our amazing new opportunities.

 

 

 

Division: Career & Youth Services (CYS) 

 

Program: Bridge to Student Success (BTSS)

 

Employment Type: Permanent Full-Time

 

Number of Position: 1

 

About the Position:

 

The Administrative Officer provides front-line support services to the Bridge to Student Success (BTSS) program and assists with the administrative functions of the program. The Administrative Officer also provides support to the program team and actively participates in the program advisory committee. 

 

Reports to: Program Manager

 

Key Duties & Responsibilities:

  • Performs in-person and over-the-phone reception duties including providing basic program information, registering clients for intake assessments, and booking appointments with youth counsellors 
  • Responds to incoming correspondences from applicants, parents, case managers, and social workers 
  • Prepares and updates marketing/promotion materials such as brochures, banners, and websites 
  • Assists in program marketing and promotional activities 
  • Develops, organizes, and maintains the program filing system, including client files, bookkeeping records, reports, and inventory lists
  • Organizes and orders office supplies 
  • Upkeeps the office (ensures licenses, and equipment are updated and in working order; contacts for servicing and assistance when required) 
  • Communicates with clients on requests from the program or the agency (e.g. additional forms and surveys) 
  • Compiles project statistics and aggregates data 
  • Assists the team to prepare monthly, quarterly, and annual reports 
  • Prepares logistics for program activities including workshops and events 
  • Handles incoming invoices and processes payments 
  • Maintains a bookkeeping record of all program expenses 
  • Assists the Program Manager in reconciling monthly, quarterly, and annual financial statements 
  • Prepares minutes of staff meetings and communicates information 
  • Performs other related duties as assigned by the Program Manager  

Qualifications & Experience:

  • Bachelor’s Degree in Accounting/Finance, Business or related fields
  • Minimum 1 year experience in the non-profit sector is an asset
  • Experience with bookkeeping
  • Experience in program marketing and promotion
  • Experience in working with immigrants, newcomers, and refugees
  • Experience in working with underserved and/or vulnerable youth
  • Experience with a diverse clientele and immigrant related services

 

Job Skills & Abilities:

  • Excellent verbal and written communication skills 
  • Ability to communicate in multiple languages is an asset 
  • Ability to maintain accurate records 
  • Ability to take initiative and multi-task 
  • Excellent computer skills in MS suite (i.e. Word, Excel, Access, PowerPoint, Outlook, and Teams), social media, and internet applications 
  • Excellent intercultural skills 
  • Excellent interpersonal skills 
  • Excellent organizational skills 
  • Excellent customer service skills 

 

Other Requirements:

  • Criminal Record Check Required (Vulnerable Sector)
  • Ability to work on weekends and evenings as required

 

About S.U.C.C.E.S.S.:

S.U.C.C.E.S.S. is a multicultural social services agency and registered charity located on the unceded Coast Salish lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and Səl̓ílwətaʔ/Selilwitulh (Tsleil-Waututh) Nations, S.U.C.C.E.S.S. has been helping Canadians and newcomers to achieve their full potential on their Canadian journey since 1973. We are one of the largest social service agencies in Canada, with offices in BC, Ontario and internationally/abroad. We offer programs and services in the areas of immigration, newcomer settlement, English-language training, employment and entrepreneurship, family, youth and seniors programming, health education, community development, affordable housing and seniors care.

 

At S.U.C.C.E.S.S., we take care of our communities and our people!

Our staff is the source of our success and we make it a priority to ensure work-life balance for our staff. We offer a range competitive and comprehensive benefit packages to ensure the well-being our staff. Subject to the type of employment, benefit packages may include:

  • Additional agency holidays (3 additional statutory holidays)
  • 2 weeks annual vacation (starting) and up to 5 weeks (maximum)a
  • company-funded pension (GRRSP)
  • extended health & dental plan
  • employee & family assistance programs
  • access to wellness programs (such as subscription to Headspace) , and more

S.U.C.C.ES.S. is an equal opportunity employer. We are dedicated to building an inclusive environment that embraces diversity of thought, backgrounds and experiences. We are committed to the equitable treatment of all individuals and will continue to embed diversity and inclusion principles within our policies, procedures, services, and activities.

 

 

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