Job Posting 88235

Grants and Contracts Coordinator
Coastal First Nations - Great Bear Initiative
Work From Home - Vancouver & Lower Mainland
closes in 8 days (Wed, 5 Oct)
full time  •  $64 - $68,000.00 per annum

Grants and Contracts Coordinator

Full-time Permanent Position


About The Coastal First Nations – Great Bear Initiative:

The CFN-GBI is a not-for-profit Society established in 2003 that is owned and operated by a unique alliance of First Nations on British Columbia’s North and Central Coast and Haida Gwaii. The principal goal of this group is to restore and implement ecologically, socially, and economically sustainable resource management approaches on the Central and North Coast and Haida Gwaii. To learn more about us at


A unique alliance of nine BC First Nations, creating jobs for the future and protecting the Great Bear Rainforest.


Who we are looking for:                       

We are looking for a passionate individual who is experienced with administering diverse and numerous grant agreements and contracts for services.  You are detail-oriented, adaptive, you thrive when working in complexity and are very resourceful.  You like to review and improve processes and procedures around grants and contracts management.  You are skilled in building and maintaining foundational relationships to ensure the priorities of your work are compliant with various legislation and will protect Indigenous traditional knowledge and intellectual property rights.  Your work is both process-oriented and results-driven; you balance relational work with moving things forward. You value transparency and are a natural collaborator.

This is a unique opportunity for someone who wants to propel growth of a purpose-driven organization in its mission to advance a sustainable future.


What we offer:

We offer meaningful work.  We give back to our communities, our land, our sea, our economy, and our environment. In addition to working with an inclusive, supportive, caring group of people, we offer a competitive compensation package which includes:

  • Three (3) weeks annual vacation
  • An additional two (2) weeks paid time off during the festive season
  • One (1) additional paid week off for cultural/family leave
  • A generous registered pension plan
  • A healthy extended benefit plan
  • A chance to make an impact while being part of a progressive, dynamic team


About the position:



Location:             VANCOUVER, IN PERSON OR REMOTE

Start Date:          IMMEDIATELY

Salary range:      $64,000 to $68,000 per annum (negotiable, commensurate with experience)

Status:                  FULL-TIME, PERMANENT


The Grants and Contracts Coordinator manages grant agreements and contracts for programs and operations.  You will support CFN-GBI with the grant and contract management process by reviewing each funding proposal, the generation of the funding agreement through to sign off, and tracking progress to ensure compliance and that all requirements and deliverables are met promptly and consistently.


Working closely with the Programs Administrator, Program Managers, Senior Management and the Finance Team, the Grants and Contracts Coordinator position is responsible for the following key areas:


Grants Management

  • Assist with proposal development, negotiation of grant agreements for both programs and operations, and with any sub-grant agreements
  • Detailed review of draft grant agreements, especially regarding clauses on Intellectual Property Rights and Traditional Knowledge
  • Review and administer finalized grant agreements, including renewals and close out
  • Create templates for agreements, sub-grant agreements and reporting
  • Work with the finance team to set up and manage new grant agreements
  • Review and monitor grant agreement expenditures, working closely with program managers
  • Identify risks and recommend modifications to grant agreements to mitigate risks to the organization
  • Track and report on grant agreement deliverables to ensure outcomes are being met
  • Electronic file management and archiving of grant agreements, sub-grant agreements and project documentation
  • Update and maintain Avaza database for grant agreement and deliverables management


Contracts Management

  • Review and manage all contracts for services, including renewals, amendments and close out, for both programs and operations
  • Perform a variety of duties associated with contract management/task management functions such as providing advice on contractual matters, clarify and resolve associated technical and legal concerns
  • Identify risks and recommend modifications to contracts for services, including insurance provisions, to mitigate those risks
  • Review and update contractor-related policies and procedures
  • Create and maintain contractor onboarding processes, documents, and templates
  • Provide onboarding to new contractors
  • Develop, manage, and report on individual contract performance measures
  • Electronic file management and archiving of contracts for services
  • Protect Intellectual Property Rights and Traditional Knowledge of CFN-GBI and member Nations

Program Documentation Management

  • Research, implement, and manage a centralized electronic filing system for Programs, working closely with Program Managers, including file management processes and naming conventions for all program agreements, reports and documents.

Relationship Management

  • Communicate and interact with the team, to build relationships and support effective operations and programs
  • Maintain positive relationships with both internal and external parties:
  • employees and program managers
  • boards, committees, and representatives of member Nations
  • funders, government representatives, NGOs, partners
  • Determine most efficient means of communication
  • Is a proactive, solutions-oriented member of the staff team


  • Engage in scheduled management and employee meetings
  • Celebrate successes and troubleshoots challenges
  • Follow-up on action items, completing tasks and documenting results
  • Chair meetings as needed, and staff meetings on a rotational basis

Other related duties as required.


Education and Experience

  • A degree in law, business, business administration or a relevant field of study
  • IACCM certification and/or Paralegal or Law Clerk designation is an asset
  • At least 5 years related experience in:
  • management and administration of grant agreements
  • contract review, management, drafting and negotiation
  • compliance, IP and indemnification/insurance
  • Previous working knowledge and experience with Indigenous organizations and communities
  • Practical experience with the use of Microsoft Office 365 applications including Teams, SharePoint, Zoom, Word, Excel, and Outlook
  • Solid experience with Project Management and databases
  • Good working knowledge of Avaza software is an asset
  • Grant management experience within the not-for-profit or public sector preferred

Skill Sets and Competencies

  • Strong personal interest and commitment to Coastal First Nation-Great Bear Initiative’s mission and vision required
  • Good understanding of how a non-profit society operates
  • Solid knowledge of government and philanthropic grant agreement processes
  • Comprehensive knowledge of contract law, principles, and processes
  • Exceptional knowledge of intellectual property, compliance and indemnification laws
  • Strong time management and organizational skills
  • Strong analytical and critical thinking skills
  • Passionate about issues related to cultural and ecological sustainability, conservation, and Indigenous self- determination
  • Self-starter - Ability to organize and prioritize work on multiple projects simultaneously and with minimum supervision
  • Decisive - Takes a systems approach to solving problems and making decisions in collaboration with stakeholders, and exercises excellent judgement
  • Able to forge strong relationships with a variety of employees, managers, funders, contractors and partners
  • Exceptional oral and written English business communication skills
  • Able to problem solve with diplomacy and tact
  • A collaborator and team player who can work independently and with others
  • Satisfactory criminal record check
  • Proof of COVID-19 vaccination (for in-office work)



Interested candidates are invited to submit the following to   no later than Wednesday October 5rd 2022, at 5:00 pm PST.

  • A letter of interest, outlining how your previous experience and education would support this position.
  • A most recent C.V.
  • Contact information for two references.

The successful candidate must provide references and a clear criminal records check.  We encourage applicants to submit applications as soon as possible, as applicants will be reviewed on an ongoing basis.  As this is a unique opportunity we welcome and are open to discuss flexible arrangements.  We thank all applicants for their interest; only those selected for an interview will be contacted.


Persons of Indigenous ancestry will be given preference. s16(1) CHRA.


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