Reporting to the President & CEO, and a part time CFO, the Accountant contributes to the overall success of the organization by effectively managing all financial tasks for the organization. Must be experienced in fund accounting systems and able to work autonomously. This will be a one-year contract with the option for extension or move to permanent.
Responsibility 1. Financial Accounting and Reporting
- Develop and maintain timely and accurate financial statements and reports that are appropriate for the users and in accordance with generally accepted accounting principles (GAAP).
- Develop, implement, and ensure compliance with internal financial and accounting policies and procedures.
- Ensure that all statutory requirements of the organization are met including Charitable Status, Withholding Payments (CPP, EI), Income Tax, Goods and Services Tax, Employer Health Tax.
- Prepare all supporting information for the annual audit and liaise with the Board's Audit Committee and the external auditors as necessary.
- Document and maintain complete and accurate supporting information for all financial transactions.
- Develop and maintain financial accounting systems for cash management, accounts payable, accounts receivable, credit control, and petty cash.
- Reconcile bank and investment accounts.
- Review monthly results and implement monthly variance reporting.
- Manage the cash flow and prepare cash flow forecasts in accordance with policy.
- Oversee the bookkeeping function including maintenance of the general ledger, accounts payable, accounts receivable and payroll.
- Develop and implement policies and procedures to ensure that personnel and financial information is secure and stored in compliance with current legislation.
- Manage the acquisition of capital assets and ensure that assets are properly recorded, amortized, and disposed of as appropriate.
- Prepare annual charitable return in a timely manner as appropriate.
- Assist the President & CEO with financial reporting as required for Board meetings and the Annual General Meetings.
Responsibility 2. Payroll Preparation and Administration
- Oversee all payroll functions to ensure that employees are paid in a timely and accurate manner.
- Negotiate and manage the employee insurance and benefits plans.
- Process and submit statutory and benefits remittances on time.
- Issue annual T4s and T4As.
Responsibility 3. Budget Preparation
- Establish guidelines for budget and forecast preparation and prepare the annual budget in consultation with the President & CEO.
- Assist Program Directors and Project Managers/Coordinators with the preparation of budgets for funding applications.
Responsibility 4. Project Management Accounting
- Maintain financial records for each project in a manner that facilitates management reports.
- Ensure that accurate and timely financial statements are prepared in accordance with contract agreements with funders.
- Provide accurate and timely reporting on the financial activity of individual projects.
Responsibility 5. Risk Management
- Monitor risk management policies and procedures to ensure that program and organizational risks are minimized.
- Advise the organization's leadership on appropriate insurance coverage for the organization and the Board of Directors.
- Maximize income where possible and appropriate.
- Negotiate with Bank for lines of credit or other financial services as required and appropriate.
Responsibility 6. Participates as a member of the staff teams
- Ensures that annual strategic objectives are met and The Alberta Lung mission advanced.
- Implements strategies, working with senior management, staff, partners, agencies and other resources, as appropriate.
- Creates a solid functional alignment with all stakeholders.
Education and Experience:
Incumbent should have a University Degree or College Diploma in Accounting, Commerce or Business Management/Administration. A CPA designation or Chartered Accountant, Certified General Accountant, or Certified Management Accountant designation is an asset but not required. A minimum of 3 to 5 years of work experience with progressive financial responsibility in a charity or non profit is required. Familiarity or experience with SAGE and Raisers Edge an asset
Job Skills and Demonstrated Abilities:
Knowledge of generally accepted accounting principles, knowledge of federal and provincial legislation affecting charities, knowledge of provincial legislation on Employment Standards, Occupational Health and Safety, and Human Rights, knowledge of the voluntary sector. The incumbent must have proficiency in computer programs for accounting, word processing, databases, spreadsheets, e-mail and internet.