Job Posting 89012

Human Resources Manager
Hope Mission
Edmonton area
Downtown Edmonton
closing today (Wed, 30 Nov)
full time

Human Resources Manager

 

Job Title            :    Human Resources Manager

Based at            :    Downtown Edmonton

Reports to          :    Executive Director

Hours of work    :    40 hours per week, Monday to Friday 8 am to 4 pm

 

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OUR VISION

 

Hope Mission has a vision that men, women, youth and children who come to our doors

would come to know Jesus Christ as their personal Lord and Saviour.

This vision can be fulfilled only if all staff is diligent

in serving, strengthening, and uplifting people in the name of Jesus Christ.

______________________________________________________________________________________

 

 

Job Description

 

The Human Resources Manager operates under support services and acts as a liaison between management and other employees within the company. Their duties will involve managing the HR team, managing activities such as job descriptions, recruitment, employee relations, performance management, training & development, and talent management. In addition, it is their responsibility to ensure the mission and vision of Hope Mission is incorporated throughout the organization.

 

 

Duties & Responsibilities

 

 

Recruitment & Onboarding

  • Establish a recruitment and interview program and counsel managers on candidate selection when needed.
  • Post all necessary job postings and screen applicants to send to the department for second interview. Delegate this process within the HR team when needed.
  • Identify new ways to increase the number of applications
  • Ensure the onboarding process is completed within the HR team for all new hires
  • Help departments identify where there is a need to hire, and ensure budget allows in coordination with Finance department
  • Maintain the work structure by updating job requirements and job descriptions for all positions
  • Focus on employee retention to prevent employee turnover

 

Workers’ compensation board (WCB)

  • Delegate the management of WCB within the HR team, and act as a support when needed
  • Ensure all departments are aware of WCB and the importance of submitting documents. Make certain that WCB claims are submitted on time to prevent late penalties
  • Conduct training on the WCB processes when there is a need
  • Make sure the HR team is supported when there is a difficult case that requires additional resources
  • Attend WCB meetings when needed

 

Training & Staff Development

  • Delegate training tasks within the HR team to ensure training needs are met within the organization
  • Actively identify training needs and incorporate training and development programs for employees to help increase productivity, employee satisfaction, and employee retention
  • Ensure the organization provides trainings for staff that are required for their positions

 

Administrative tasks

  • Approve and sign off on all, transfers, pay increases, personal information changes, promotions, new hires, terminations, etc. and ensure the HR team is entering and sending to Finance for final processing
  • Complete any reporting requested by the Executive Director, and any other manager that may require it
  • Ensure documents being used within the organization are being improved to create the best overall communication
  • Sign off on employment verifications and contracts
  • Manage the HR email address, as well as other email’s if necessary
  • Ensure employee files are kept up to date within the HR team
  • Delegate any administrative tasks appropriately within the HR team

 

Timekeeping

  • In coordination with the Finance director, continue implementing the timekeeping software and ensure managers and administrative staff are using it properly to minimize mistakes
  • Delegate within the HR team entitlement management (vacation time, sick time, overtime, etc) and send out monthly reports to all senior managers with staff balances
  • Ensure overtime is earned and used properly and report any misuse to the manager of the respective department
  • Follow up with managers when their staff balances get too high as per what policy allows. Work with the manager and put together a vacation plan so the employee can start decreasing their balance
  • Ensure sick balances are being used for legitimate purposes only
  • Determine compassionate and bereavement leave eligibility on a case by case basis in coordination with the Director of Finance
  • Approve the HR team’s time off requests and timesheets every month

 

Staff Benefits & Compensation

  • Delegate within the HR team management of staff events and benefits
  • Ensure management of Manulife health and dental benefits is completed within the HR team
  • Delegate RRSP tracking within the HR team
  • Identify where there is a need for staff events to help aid in staff care and retention
  • Work closely with the Executive Director and the Director of Finance to develop an employee compensation plan
  • Assist the team when necessary

 

Policy & Procedure Compliance

  • Maintain and update the policies & procedures and ensure compliance
  • Keep the employee handbook up to date
  • Ensure all HR policies meet legal and ethical guidelines, and review and modify regularly

 

Occupation Health & Safety

  • Ensure the organization is following the standards for health and safety practices
  • Organize and implement OH&S meetings and make sure subcommittee meetings are taking place
  • Be involved in any OH&S audits when required
  • Be up to date on all things related to OH&S

 

Employment Standards

  • Stay up to date on Alberta employment standards and ensure it is being followed at all times
  • Ensure all staff demotions, terminations, layoffs, etc. are done in accordance with employment standards
  • Ensure disciplinary actions are all screened by HR before being presented to the employee to ensure they follow policy and employment standards
  • Update policies & procedures in accordance with employment standards as needed

 

Other Duties

  • Participate in weekly Senior Manager meetings held by the executive director
  • Occasionally required to travel to other locations within Alberta
  • Be available hours and on weekends on a case-by-case basis
  • Be available to support all other managers when needed
  • Attend and be involved in staff devotion and prayer time
  • Listen to/pray with staff as opportunities arise
  • Other duties as required/asked by the Executive Director

 

JOB QUALIFICATIONS

  • Bachelor’s Degree in business, with a focus on Human Resources or other related field
  • Five or more years of experience in an HR role is preferred.
  • Knowledge of Alberta Employment Standards
  • Proficient in Microsoft Excel, Work, and Sage HRMS

 

OTHER REQUIRMENTS

  • Experience in Administrative or Service area, or Social Services
  • Excellent time management, written and verbal communication skills.
  • Highly detail oriented with excellent organisation skills’
  • Ability to work under pressure
  • Being a Christian Organization, we require our employees to agree and sign the Hope Mission Statement of Faith (http://hopemission.com/about-us/values/)
  • Must be legally entitled to work in Canada on a full-time basis.
  • Able to provide Criminal Record Check and Vulnerable Sector Search
  • A letter of reference from a ministry or church is an asset
  • Adherence Hope Mission’s Policies and Procedures.

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