Job Posting 89109

Payroll Specialist
Diabetes Canada
Work From Home - Toronto Metro area
1300-522 University Avenue, Toronto, Ontario
closes in 29 days (Fri, 30 Dec)
full time

A world free of the effects of diabetes is our vision. That’s why we’re working together to improve the quality of life of people living with diabetes. We’re sharing knowledge and creating connections for individuals and the health-care professionals who care for them; advocating through public policy; and funding research to improve treatments and find a cure to end diabetes.

Join our dedicated, talented Diabetes Canada team and together, #LetsEndDiabetes!

Role Overview

The Payroll Specialist will be reporting directly to the Manager, Payroll. The Specialist is responsible for assisting the manager in documenting existing and new processes. The Specialist will be identifying opportunities for efficiencies and completing routine and ad-hoc monthly/annual reporting for various stakeholders (internal, governmental, WCB, etc). The Payroll Specialist will work closely with and provide back-up for the Payroll Coordinators, to allow for resource management. You will be providing first hand insight to support documentation and identification of enhancements of existing processes. In all activities, the Payroll Specialist will ensure that payroll policies and procedures for Diabetes Canada (DC) and National Diabetes Trust (NDT) are being followed and make recommendations for updates as the environment changes

Location: 1300-522 University Avenue, Toronto, Ontario. Flexible work agreement policy in place allowing employees to work on a hybrid schedule, working remote and with the expectation to be in-office 1-2 days per week.

This role includes, but not limited to:

  • Document all processes including but not limited to weekly processing, change management and monthly/annual reporting, ensuring all processes follow NDT/DC and legislative requirements. 
  • Recommend process enhancements for compliance, efficiency and to streamline operations to Manager, Payroll.  For approved changes: develop an implementation plan and execute changes as per implementation schedule.
  • Have familiarity with relevant legislation, following government regulations, by reviewing any employment standards and taxation rules that may be applicable.
  • Create reports from a combination of Dayforce and Excel to support the monitoring of payroll for compliance, support third-party reporting, and provide reports required by various other stakeholders.
  • Provide oversight on the payroll processing of benefits/retirement program by ensuring that payroll entries are based on correct rates as set out in our benefits contracts and selected by employees through their enrollment forms.
  • Process year-end reporting including filing and distribution of tax statements, reconciliation of statutory withholdings, preparation of various reports/forms/annual returns required from federal and provincial government departments (workers compensation board, ministry of finance
  • Primary liaison with DC and NDT P&C departments on benefit and retirement matters, ensuring all payroll related matters are processed in accordance with DC and NDT procedures and legislative requirements.
  • Primary liaison with DC and NDT Finance departments, providing Payroll GL reports, and assisting in the reconciliation of, payroll clearing and benefits clearing accounts for month end.
  • Complete work required to support statutory and regulatory auditors' requests. In support of the routine processing, provide back-up for the bi-weekly preparation and processing of payroll for salaried and hourly employees in a timely and accurate fashion, in accordance with set payroll schedule and timelines.
  • During routine processing: review all transactions initiated by P&C, by comparing the source documents to the entries in the HRIS system, ensuring the correct Dayforce “policy” table has been applied for the proposed changes.  Input additional payroll related information as required. Examples updates include new hires, leaves (short term disability, maternity/parental), transfers, salary adjustments, terminations.

The ideal candidate possesses:

  • Undergraduate degree or diploma in accounting and/or business
  • National Payroll Institute PCP certification completion and Certified Payroll Manager (CPM) completed or in progress
  • Strong working knowledge of Canadian payroll legislation
  • 5+ years of relevant experience in payroll
  • Proficiency with MS Office Suite, particularly Excel
  • Strong proficiency with HRIS systems/HRIS report creation
  • Working experience with Ceridian Dayforce is an asset
  • Strong written and verbal communication skills
  • Excellent time management and priority management skills
  • Proactive in approach, and solutions oriented

What Diabetes Canada Can Offer You

  • A meaningful role, making a difference every day for people living with or at risk of diabetes.
  • An entrepreneurial environment, working for a national organization where you feel valued, recognized, and rewarded.
  • A high-performing, collaborative team environment with proven leadership and highly skilled colleagues and commitment to excellent work culture.
  • Competitive paid time-off benefits and a comprehensive group benefits plan, including health/dental, life insurance, disability, EFAP and company-match Pension/RRSP.
  • Flexible work agreement policy in place allows employees to work regularly remote and/or hybrid schedule.  

At Diabetes Canada, we are an equal opportunity employer that does not discriminate on the basis of race, ethnicity, national origin, gender, gender identity, sexual orientation, disability, age, or other legally protected status. We are dedicated to a high-performance, diverse, and inclusive workplace. We strongly believe that having a diverse organization with various skills and abilities will inspire creativity, drive innovation, and promote belonging. We are committed to building a team representative of different backgrounds and perspectives, and we encourage applications from all qualified candidates who represent the full diversity of communities across Canada. 

For individuals with disabilities who would like to request an accommodation, please contact us at  

Applicants must be legally eligible to work in Canada and, where applicable, must have a valid work permit or study permit that allows the candidate to fulfill the requirements of the role.

We thank all interested applicants; however, only those selected for an interview will be contacted.

Safe Place to Work - Diabetes Canada is committed to protecting the health and safety of our stakeholders and mitigating the risk of COVID-19 spread. A mandatory COVID-19 vaccination program is in place and provides direction on the conditions under which individuals are permitted to be employed with DC.

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