Job Posting 89293

Office Administrator
Mountainside Support Services
Vancouver Island & Coastal areas
Port Alberni, BC
closes in 2 days (Wed, 30 Nov)
part time  •  $25 - $27/hr

Job Number: J1022-1433
Job Type: Permanent, part-time
City: Port Alberni, British Columbia
Hours of Work Per Week: 25-30
Scheduled Days & Hours Each Week: 4-5 flexible days/wk
Compensation: $25 - $27 based on experience and education

The Program
Mountainside Support Services provides individualized 24-hour support for children/youth and adults with a variety of specialized and/or complex needs.
In our passion to improve lives and develop life skills, we encourage inclusion and participation through community, life skill coaching, career development and family supports.

The Position
A little bit of everything!
Seeking a personable, organized office administrator who's not afraid of a bit of light bookkeeping.
This role requires a range of skills from front office reception, to preparing correspondence and reports, to performing light bookkeeping activities.
This position is suitable for a working parent or student who is available to work a flexible schedule of 4-5 days/wk within the hours of 8am to 430pm

In Your Role You Will
• Greet office visitors in-person and over the phone in a friendly and courteous manner.
• Compose (includes verbal transcription) and edit documents, agendas and meeting minutes.
• Create/assist in preparing statistical and narrative reports.
• Data entry; file and database records management.
• Reconcile petty cash fund.
• Resolve day-to-day administrative and operational problems.
• Schedule meetings, appointments, events, interviews and coordinate travel arrangements.
• Assist management/staff in problem solving, project planning, and developing/implementing program/organizational goals and objectives.
• Prepare, code & submit invoices, bills, expense claims to the Accounts Payable Financial Coordinator for payment.
• Order supplies, printing, maintenance, and other services, as required.
• Miscellaneous job-related duties as assigned

*** Prior to confirmation of employment all applicants must provide a current (dated within 6 months of hiring date) Criminal Record Check and Ministry Check. These checks can take up to 6 weeks to obtain, please ensure you prepare accordingly.

As An Ideal Candidate You Possess
***PLEASE SUBMIT A COVER LETTER WITH YOUR RESUME. As we will receive a high number of resumes for this posting, applications without a professional, customized cover letter referencing job# J1022-1433 may not be considered.***
• Certificate or Diploma in Office Administration
• 3+ years office administrative or accounting/bookkeeping experience
• Type 60+ wpm with high accuracy - typing assessment will be conducted
• Excellent Microsoft Office 365, Word, Excel, Outlook and data entry skills
• Superb organizational skills AND proven experience maintaining client and personnel file, data systems, payroll and invoicing
• Well-developed problem solving & multi-tasking & prioritizing skills
• Must have a reliable vehicle

What we do

Mountainside Support Services is a social services agency, works with various government ministries, community and social organizations in Port Alberni, British Columbia. We provide community-based services to children and families, persons with developmental disabilities, and youth at-risk. Client service plans are designed to foster positive life changes, increase self-esteem and confidence.

Our Employees Enjoy
• A fair and equitable wage.
• Programming that meets current best practices.
• Innovation that sets and defines new standards of care.
• An empowering balance of independence and supervision.
• World-class staff training and personal development.

We recognize that equity diversity and inclusion (EDI) is an important element in our work and in our day to day lives.

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