Job Posting 89656

Executive Assistant
Boost Child & Youth Advocacy Centre
Toronto Metro area
245 Eglinton Avenue East, 2nd Floor, Toronto ON M4P 3B7
closes in 22 days (Fri, 23 Dec)
full time  •  $51,000 to $53,000

Land Acknowledgement

Boost Child & Youth Advocacy Centre (Boost CYAC) is situated on the upon the traditional territories of the Wendat, Anishinabek Nation, the Haudenosaunee Confederacy, and the Mississaugas of the New Credit First Nation, who have been the traditional caretakers of this land for thousands of years. This land is covered by the Dish With One Spoon Treaty between the Anishinaabe, Mississaugas and Haudenosaunee that bound them to share the territory and protect the land. Subsequent Indigenous Nations and Peoples, Europeans and all newcomers have been invited into this treaty in the spirit of peace, friendship and respect. We are grateful to share this land as treaty people who learn, work, and live in the community with each other.

Organizational Overview

Boost CYAC is a registered charity that provides a range of services to children, youth and families, who have experienced abuse or violence, within the City of Toronto. We provide individual, group, family and community services that include trauma assessment, counselling, and therapy, advocacy and support services during child abuse investigations, court support and accompaniment services, and abuse and violence prevention materials and trainings. Boost CYAC is accredited by the Canadian Centre for Accreditation, an independent non-profit organization that offers accreditation specifically tailored to community-based health and social services across Canada.

Role Overview

The Executive Assistant will provide confidential administrative support to the President & CEO and Leadership Team. The Executive Assistant will coordinate meetings and events and participate on selected projects and initiatives as needed. The successful candidate will be someone who thrives in a team environment, has a flexible mindset, and enjoys working in a fast-paced office environment.

You'll need to have:

  • Successful completion of a college or university diploma/degree in business administration, office administration or a related discipline or equivalent work experience.
  • 2-3 years relevant administrative work experience, preferably with experience reporting directly to a senior leader and working in a non-profit organization.
  • Excellent administrative skills, including demonstrated technical skills and proficiency using relevant technology, such as Microsoft Office (Word, Excel, PowerPoint, Outlook), Adobe Acrobat and virtual meeting platforms (Zoom, Teams).
  • Knowledge and experience of anti-racist and anti-oppressive practices and the ability to work from an anti-racist/anti-oppression and trauma-informed practice framework.
  • Experience handling confidential and sensitive information and the ability to demonstrate discretion while liaising with all levels of employees, clients and Board members.
  • Strong organizational and time management skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members and external partners. Excellent written and verbal communication skills and experience taking minutes during meetings.
  • Ability to work independently on projects, from conception to completion, and to multi-task and meet deadlines in a fast-paced environment. Flexibility and willingness to work extended hours on occasion (some limited travel may be required).
  • Ability to employ self-care strategies and maintain a positive attitude in relation to potentially stressful situations.
  • Satisfactory clearance under the Vulnerable Sector Screening process.

The right person for this role will:

  • Manage the President & CEO’s office, including the preparation of correspondence, information, presentation materials and reports and ensure that critical items are flagged on the President & CEO’s agenda.
  • Manage the President & CEO’s calendar, arrange meetings and appointments, and prepare materials for and following meetings. Organize and maintain efficient electronic and paper files.
  • Assist in the coordination of Board meetings, including but not limited to, booking meetings, setting up appropriate audi0/visual equipment, preparing and distributing correspondence and materials, attending meetings and minute taking. Assist with Board Member and Board Committee Member applications, onboarding and offboarding processes.
  • Provide administrative support to the Leadership Team with special projects, the preparation of reports, presentations and other materials, meetings, conference and event planning, travel arrangements and expense reports, and any other tasks as required.
  • Aid and assist in all areas of general office administration, including but not limited to, reception desk support, mailing, filing, ordering office supplies, scheduling meetings, event planning, preparing agenda’s and meeting minutes and food catering.

Boost CYAC is an equal opportunity employer and is strongly committed to a workforce that reflects the diversity of the populations we serve. We encourage applications from all qualified individuals including applicants from all cultures, racialized communities, abilities, diverse sexual and gender identities and others who may contribute to the further diversification of ideas.

Boost CYAC believes that vaccination is a key element in the protection of our clients, families, employees, students, volunteers and contractors against COVID-19. As a condition of employment, proof of full vaccination or exemption under the Ontario Human Rights Code must be submitted to Human Resources seven (7) calendar days prior to start date.

Boost CYAC is committed to providing accommodation in all aspects of the recruitment and hiring process under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). The Manager of Human Resources & Administration will work with applicants to arrange reasonable and appropriate accommodation at any stage of the recruitment and hiring process.

 

 

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