Job Posting 89671

Visitor Services Supervisor
Vancouver Art Gallery
Vancouver & Lower Mainland
Vancouver, B.C.
closes in 11 days (Mon, 12 Dec)
part time - temporary / contract  •  SALARY: Pay grade 14, Step 1: $21.20 per hour plus % in lieu of benefits

VANCOUVER ART GALLERY ASSOCIATION

VISITOR SERVICES SUPERVISOR – 12 Month Maternity Leave Position

Office Support Clerk III

                                                             

SUMMARY:                    

Reporting to the Manager of Visitor Services, the Visitor Services Clerk is the senior employee stationed at the Admissions, Scanning and Coat Check areas.  This position trains and supervises the work of the Visitor Services staff.  This position is responsible for welcoming guests, supervising Visitor Services staff, providing administrative support to the Visitor Services department, troubleshooting IT issues, serving as a cashier handling cash, debit and credit card transaction and working in the scanning and coat check area of the Gallery.  The Visitor Services Staff work at the admissions desk, scanning desk and at coat check. 

 

DUTIES:

  1. Supervisor duties
    1. Trains and supervises staff
    2. Determines who/when breaks are taken covers necessary staff
    3. Participates in the hiring of VS Staff
    4. Participates in the periodic reviews of VS staff
    5. Assist with IT and troubleshoots Tech issues
    6. Prepares monthly VS schedule
    7. Provides administrative and clerical support to the Manager and other staff in the VS Department
    8. Assists with projects and special events as required
    9. Recommends improvements, changes and alternatives to Front of House procedures
    10. Meets with the VS Manager on a regular basis, to discuss procedures, day to day activities, timelines and resources
    11. Orders and maintains necessary supplies for Front of House
    12. Updates information as needed on the bulletin board in Coat Check
    13. Assesses and processes refunds as needed

 

  1. Admissions duties
    1. Sells admission to the gallery and to special events
    2. Receives cash
    3. Operates a cash register opening and closing duties
    4. Makes change
    5. Handles credit and debit charges
    6. Responds to a variety of queries from Gallery visitors
    7. Ensures a clean workspace
    8. Works with other Visitor Services staff to keep the Front of House running smoothly

 

  1. Scanning duties
    1. Scan online admission tickets
    2. Scan online membership tickets
    3. Manage timed ticketing. Track entrances and exits with counter.
    4. Works with floor security to remain with in regulation numbers of visitors.
    5. Responds to a variety of queries from Gallery visitors
    6. Ensures a clean workspace
    7. Follows safety protocols (wears mask and gloves during shift)
    8. Checks tickets from walk in guests.
    9. Refers visitors to coat check if needed
    10. works with other Visitor Services staff to keep the Front of House running smoothly
    11. exceptional customer service
    12. Stands outside of membership desk to capture visitors before entering the exhibition space.

 

  1. Coat Check
    1. Receives and secures visitors' belongings such as bags, umbrellas, and coats for safekeeping
    2. Responds to a variety of queries from Gallery patrons
    3. Updates flyers and pamphlets
    4. Ensures a clean workspace
    5. Works with other Visitor Services staff to keep the Front of House running smoothly

 

All duties are to be performed while providing a high level of customer service.

 

 

QUALIFICATIONS:         

  1. Diploma or Degree in a related field
  2. Must have 1-2 years previous supervisory experience
  3. Minimum two years cash handling experience required
  4. Previous experience handling credit & debit cards, balancing documents, and performing various accounting duties
  5. Previous experience working with event ticketing software is necessary (NCR and Box Office, an asset)
  6. Experience with guest service/customer relations is required
  7. Proficient with utilizing MS Office Suite
  8. Excellent communication skills, both written and verbal
  9. Must be physically capable of walking and standing for extended periods of time
  10. Ability to troubleshoot, problem solve and work calmly under pressure in stressful situations
  11.  Must be available to work varying shifts, evening and weekends required
  12. Candidates must undergo a Criminal Record Check

 

 

SALARY: Pay grade 14, Step 1: $21.20 per hour plus % in lieu of benefits

 

HOURS:  Schedule may vary according to operational needs; hours will range from 20-35 hours per week. Evenings and weekends are required.

 

 

Please send your resume by Friday, November 25, 2022 to the Director of Human Resources, Vancouver Art Gallery, 750 Hornby Street, Vancouver, BC  V6Z 2H7, Fax: 604-682-1086, email

 

We thank all applicants for their interest; however, only those short-listed will be contacted.

 

Vancouver Art Gallery commits to providing equitable access to everyone. We actively support accessibility, anti-racism, LGBTQ2S+ inclusion, and encourage diversity in our staff, volunteers, visitors and programming. We cultivate a safer space where all voices are heard, valued and represented.

 

 

 

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