Job Posting 89814

Operations and Fund Development Director
Still Moon Arts Society
Work From Home - Vancouver & Lower Mainland
Renfrew Collingwood
closes in 5 days (Mon, 5 Dec)
full time  •  $ 58,000 – 63,000

About Still Moon Arts Society:

Still Moon Arts Society inspires a vibrant and connected Still Creek ecosystem and community by creating art, nurturing a passion for nature and celebrating the relationship between people and the land. They do so through their ecological arts and environmental stewardship programming, prioritizing equity-deserving communities, community engaged ecological art projects, and founding festival, the Renfrew Ravine Moon Festival.

The Role:

The Operation and Fundraising Director co-leads the organisation with the Artistic Director and reports directly to the Artistic Director and Board of Directors. The Director oversees Finance (budgets, financial protocol and systems), Operations (system development), Human Resources, and Fundraising (individual donors, grant writing, philanthropic giving). The Director supports Marketing and Programs in planning, goal setting and logistical requirements. The Director supports employees providing direction/delegation, performance reviews and logistical support. The Director’s actions and work align with the values of the Society, and supports in executing the creative vision of the Artistic Director.


The responsibilities of the Operations and Fund Development Director are as follows:

Revenue Generation

  • Write and execute annual fundraising plan (philanthropic and public sector)
  • Manage donor fundraising, philanthropic giving 
  • Oversee and spearhead public and private grant writing for the organization; write operating grants and support/guide program grants
  • Complete final reports, including cash flow funder sheets; support program managers in submitting program specific final reports   
  • Liaise and build relationships with funders and organizational partners 
  • Generate long-term fund development plan with the goal of increasing annual Operating funding through the creation and expansion of funding opportunities and partnerships
  • Oversee earned revenue-generation initiatives
  • Guide creation of Annual Report


Financial Stewardship

  • Create and manage annual operating budget providing continual assessment of budget strengths and weaknesses
  • Support and oversee program budgets made by Program Managers
  • Initiate and conduct financial processes as defined by the Society: sign monthly reconciliations, update and review budget as scheduled, send reports as required   


Operations and Day to Day Management

  • Suggest and implement systems to optimize processes 
  • Support Marketing and Program Managers in program evaluation and program plan development 
  • Oversee logistical aspects of programming and marketing ensuring annual activities align with funded projects
  • Guide CRM implementation and website development
  • Liaise with Bookkeeper on a regular basis 


Human Resource Management

  • Coordinate onboarding and off-boarding employees, maintenance of human resource-related documentation
  • Conduct employee performance reviews and performance management, in collaboration with Artistic Director 
  • Oversee HR Policy and policy updates as needed 


Governance & Planning

  • Report to Board of Directors for areas of oversight: Finance, HR, Operations & Fundraising 
  • Support Artistic Director and Board to create annual and long-term goals 
  • Participate in strategic planning



  • 3-5 years in a leadership role, ideally in nonprofit arts or environment management
  • Competent in JEDI (Justice, Equity, Diversity and Inclusion) principles; communication and actions aligned 
  • A keen interest in the intersection between art, community and environment
  • Experience supervising and guiding teams
  • An excellent writer and editor: experience in grant writing and donor fundraising
  • Experience developing organizational operating budgets; knowledge of GoogleSheets, required 
  • Experience developing and implementing systems and plans
  • Experience supporting and guiding HR, an asset 
  • Experience with CRM Management, an asset


Position Core Competencies: 

The Operations and Fundraising demonstrates the following core competencies:

Innovation, Planning and Organizing, Delivering Results, Resilience, Team Leadership.



Generating novel and creative solutions to problems that will result in improved performance, better outcomes, high productivity, etc. People who are competent at innovation generate creative and novel ideas and solutions. They question how things have been done in the past and try to develop new ways to address business issues or problems. They are forward thinking.


  • Thinks in innovative and creative ways
  • Questions how things have been done in the past and tries to develop new ways to address business issues or problems
  • Views tactical problems or initiatives from a broad perspective and emphasizes solutions that support strategic objectives
  • Generates new ideas /solutions that can be successfully implemented



Maintaining a high level of commitment to personally getting things done.  People who are competent at delivering results assume personal responsibility for achieving outcomes and work effectively with little direction. They are dependable and responsible.


  • Assumes personal responsibility for achieving outcomes
  • Works effectively with little guidance
  • Is dependable and responsible
  • Finishes what he/she starts, persists
  • Works on the right tasks
  • Produces a high level of work output



Effectively organizing and planning work according to organizational needs by defining objectives and anticipating needs and priorities.  People who are competent at planning and organizing efficiently manage their time and the time of others and effectively handle multiple demands and competing deadlines. They identify goals, develop plans estimate time frames and monitor progress. 


  • Sets realistic goals and manages progress toward goal completion
  • Identifies and uses good processes and procedures for managing work
  • Develops contingency plans in anticipation of possible obstacles
  • Effectively manages his/her own time
  • Effectively manages the time of others
  • Effectively manages multiple projects, demands and competing deadlines
  • Consistently attains goals because of his/her planning and organizing abilities



Effectively dealing with work related problems, pressure and stress in a professional and positive manner. People who exhibit resilience maintain a positive attitude even when faced with frustration, pressure or change. They recover quickly when faced with obstacles. 


  • Is consistently positive in his/her attitudes about work
  • Consistently behaves in a professional manner, regardless of circumstances
  • Maintains a positive attitude despite stress and frustration
  • Recovers quickly from disappointment, stakeholder rejection, unfulfilled expectations and other setbacks



Leading others to accomplish team goals and objectives.  People who display this competency effectively influence the activities of team members to achieve goals. They foster teamwork and promote good team processes that best utilize the talents of the group to accomplish objectives 


  • Has a desire to lead others and exerts the effort to do so.  
  • Inspires others to perform by setting a good example of hard work and a willingness to extend him/herself and personally take on tasks to meet objectives
  • Sensibly assigns tasks to team members according to their capacities
  • Is fair and objective and does not play favorites
  • Fosters and promotes an environment of collaboration
  • Holds others accountable for fulfilling their commitments
  • Assumes personal responsibility for the success or failure of the team



Job Summary:

Required: Personal Computer and Phone

Salary: $ 58,000 – 63,000

Intangibles: Employee benefits, 3 weeks vacation, winter holiday office closure, personal wellness days, flexible working hours, garden meetings with the team, a collaborative and positive working environment

Anticipated Start Date: Jan 5th, 2023 and onwards

Hours: 35 hours per week

Location: Renfrew-Collingwood Community, Vancouver


Still Moon Arts is committed to creating a just, equitable, diverse, and inclusive workplace. We value the leadership of people who have been historically and systemically marginalized and strongly encourage equity seeking , Indigenous, persons with disabilities and 2SLGBTQAI+ candidates to apply for the role.  


Please Note: is not affiliated with and in no way endorses or vets the organization that posted this job. Any links posted within the job will take you to their external site where the same disclaimer applies.

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