Job Posting 89858

Special Events Coordinator
Second Harvest
Toronto Metro area
Etobicoke, ON
closes in 4 days (Sun, 4 Dec)
full time  •  $45,000 Per Annum Plus Benefits

Date: November 2022

Department: Philanthropy       

Reports to: Special Events Manager

Status: Permanent Full-Time

Salary: $45,000 Per Annum Plus Benefits

Location: Etobicoke

Time Required on-site: 40% (approximate)

We Are

Second Harvest is Canada’s largest food rescue organization and expert in perishable food recovery. We rescue surplus, unsold food from across the supply chain and redistribute it to not-for-profits across the country to feed communities. Demonstrating our values of community, environment, integrity, and collaboration, we strive for No Waste. No Hunger.

The Special Events Coordinator is responsible for overseeing Second Harvest’s third-party events portfolio (i.e., fundraising initiatives organized, staged, and funded by community groups, clubs, businesses, or individuals who wish to raise money on behalf of Second Harvest). The incumbent will work collaboratively with all departments to grow community event revenue both provincially and nationally. This position will also support the planning and delivery of Second Harvest’s Signature Annual Fundraising Event (ticketing and raffle administration) and will work to support the Special Events Manager in the execution of additional internal fundraising and donor-focused events throughout the year.

You Will

  • Work with the Special Events Manager to identify and implement community event goals/objectives.
  • Support Second Harvest’s fundraising revenue goals and growth targets for events.
  • Build and maintain positive relationships with external stakeholders (community groups, agencies, and corporate partners), communicating the mission of Second Harvest.
  • Steward and renew existing partnerships with third-party organizations through relationship management and deepened engagement with Second Harvest to increase fundraising opportunities and revenue.
  • Identify, solicit, and develop new community partnerships both provincially and nationally that strategically align with Second Harvest’s growth objectives for the community events portfolio.
  • Be responsible for delivery of all third-party events from set-up to tear-down, including on-site revenue generation.
  • Coordinate and supervise event volunteers and educate event attendees about Second Harvest.
  • Oversee all provincial fundraising event raffles and 50/50s, including application and administration, pre-event ticket sales strategy and execution, and onsite ticket sales if applicable.
  • Collaborate with internal stakeholders (including Philanthropy, Marketing & Communications, and Volunteer Services departments) to ensure events are appropriately briefed, and support teams understand event-related responsibilities, deliverables, and timelines.
  • Be a key support staff member on-site at Second Harvest events during set-up, execution, and tear-down.
  • Analyze and evaluate community events for effectiveness against goals and objectives by conducting post-event reporting and ROI analysis. Act on analysis by implementing improvements to achieve higher impact and return at future events.
  • Maintain donor and vendor records and associated activities in Raiser’s Edge database ensuring a high level of accuracy.
  • Perform other related duties as required or assigned to support the overall goals of the organization.

You Are

  • Fundraiser/Event Planner: You have demonstrated knowledge in fundraising or event planning, through either specialized training, equivalent experience, or combination of both.
  • Communicator: You have excellent writing, communication, and interpersonal skills.
  • Collaborative: You have a positive, collaborative working style with the ability to manage competing interests with diplomacy; your past colleagues would call you a “team player”.
  • Organized: You have excellent project and time management skills; you have a high attention to detail coupled with the ability to multitask.
  • Results-Oriented & Problem Solver: You know how to get the job done, doing whatever it takes to meet and exceed goals. You are decisive when needed and can solve problems in a fast-paced environment.
  • Proven track record in relationship management.
  • Demonstrated success coordinating people and/or volunteers would be considered an asset.
  • Proven abilities working with CRM’s or donor management databases (in particular, Raiser’s Edge) would be considered an asset.
  • Physically able to meet demands of on-site event execution (being on feet for long hours, lifting, etc.).
  • Able to work flexible hours, including some evenings and weekends; able to travel and have a valid Class G driver’s license (mileage to and from events is compensated).
  • Second Harvest requires that all employees be fully vaccinated against COVID-19 as defined by Health Canada. The Organization will comply with its obligations pursuant to the applicable human rights legislation and accommodate any prospective or current employee who is unable to be vaccinated for substantiated reasons, such as medical or religious reasons. Second Harvest’s vaccination policy is available upon request.

To Apply

Please submit your cover letter and resume on or before December 4, 2022. Only electronic applications will be accepted.

We encourage applications from individuals who self-identify as belonging to equity-seeking groups such as (but not limited to): racialized persons/persons of colour, women, Indigenous peoples, persons with disabilities, and LGBTQ2S+ persons.

Second Harvest is committed to an inclusive and accessible recruitment and selection process. Please let us know if you require any accommodations.

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