Job Posting 89917

Director of Fund Development
Friends of Ruby
Toronto Metro area
489 Queen Street East LL01, Toronto, ON M5A 1V1
closes in 17 days (Sat, 17 Dec)
full time

Friends of Ruby  

Friends of Ruby is dedicated to the journey and well-being of 2SLGBTQIA+ youth through a unique combination of integrated and tailored services in mental health, social support, and housing. We are committed to creating welcoming and safer spaces uniquely designed to help build community, emotional well-being, and confidence. 

We distinguish ourselves by delivering an integrated transitional housing model to support youth towards independent living, impactful counselling modalities and therapeutic groups, social activities and practical supports that address multiple aspects of a youth’s life (e.g., health, education, employment). 

Our services and programs are informed by 2SLGBTQIA+ youth, grounded in evidence and research, and led and facilitated by 2SLGBTQIA+ individuals. Our staff reflects the diversity of the youth we serve and are skilled in supporting youth towards independence and well-being. Ultimately, we want to help create a Canada where all 2SLGBTQIA+ youth are validated, included, and empowered to lead healthier lives. 


The Opportunity

We are currently looking for an interim Director of Fund Development and Marketing (18-month parental leave). Under the direction of the Executive Director, the Director of Development and Marketing will manage and administer the full cycle of grants and Corporate and Foundation gifts, aligned with Friends of Ruby’s strategic mission and direction, including but not limited to prospect research, proposal development, manage planning and execution, regular communications with stakeholders to understand funding needs and expectations, writing reports, etc.

The successful candidate will work closely with and report to the Executive Director as part of a small but excellent team of staff and volunteers and will be the driving force behind the fundraising efforts of Friends of Ruby.  

The current Development and Marketing team includes a Development Manager, Development Coordinator, and a Communications Officer. The Director also has access to a highly engaged Executive Director and Board.


Job Duties

Development and Planning

  • Collaborate with the Executive Director and team to create a fund development plan that supports the strategic direction of the organization
  • Gather competitive information and identify potential opportunities and challenges in government funding, private foundations and corporate community/corporate foundations and adapt fundraising strategies as needed
  • Establish and execute formal Planned Giving/Legacy Program
  • Establish and execute formal Annual Giving Program for mid-level donors
  • Assist in planning and executing donor related stewardship events

Evaluation and Measurement

  • Monitor and evaluate all fundraising activities to ensure that the fundraising goals are being achieved
  • Maintain a database of current and potential funders, donors, government, and corporate partners 

Fund Management

  • Develop a fund development framework to include appropriate annual fund goals which are aligned with the strategic plan 
  • Work with the Executive Director and the management team on annual marketing opportunities to include a variety of channels including, digital online campaigns, social media, event management and direct contact with major donors
  • Develop an annual income and expenditure budget for the fund development program
  • Develop and implement initiatives (campaigns, fundraisings, etc) to bring funds to the organization
  • Oversee or Process gifts (which includes Issue acknowledgement and tax receipts through donor database and track moves management through donor database

Digital Marketing and Donor Engagement

  • Develop and manage communication initiatives to promote the work of Friends of Ruby to donors and prospects
  • Develop and manage donor acquisition strategy to grow donor base
  • Oversee and write corporate stewardship reports for corporate sponsors and philanthropic donors for event and project-based funders
  • Conduct new prospect research and analysis, develop briefing notes, presentations and grant proposals
  • Develop a marketing strategy to support the development funds and to further promote the brand profile within the sector
  • Write and compile applications, proposals, and solicitation letters for Government grants and Foundations for a broad range of programs and initiatives
  • Plan and execute all donor stewardship activities associated with fundraising and communications events

Stakeholder Engagement

  • Interact with the Board fund development committee and identify the mechanisms for Board engagement
  • Attend networking events to develop relationships with community-based organizations, government bodies and foundations that support Friends of Ruby’s priority areas
  • Represent Friends of Ruby at events and on relevant committees
  • Maintain regular communications with assigned stakeholders, address any concern, inquiry from stakeholders

Staff Management

  • Determine appropriate staffing requirements for your functional areas
  • Foster a positive, healthy and safe work environment
  • Manage and support staff through regular performance reviews, coaching and mentoring, identifying training needs, and providing opportunities for staff competencies development and professional growth within Friends of Ruby
  • Facilitate regular staff meetings on organizational updates and functional area specific matters and coordinates staff participation in meetings
  • Oversee the direct and indirect deliverables of your teams, proving support to the staff as needed

Risk Management and Internal Controls 

  • Select vendors and business partners who will always serve Friends of Ruby’s best interests
  • Act internally and externally as a public representative of Friends of Ruby’s values, ensuring that communication is accurate, fair, and compliant with all legal requirements, as well as, protective and consistent of our reputation and brand
  • Ensure direct reports perform their work in full compliance with all applicable health, safety and environmental laws and regulations, as well as Friends of Ruby’s internal policies
  • Follow all processes and controls designed to ensure the accuracy of Friends of Ruby’s assessment and reporting of its financial results.

Skills and Experiences

  • Bachelor`s degree in communications, political science, business administration, marketing or equivalent
  • Advanced degree is an asset
  • Strategic thinker with a project management mindset
  • 3-5 years of institutional full cycle fundraising experience, with a focus on grant writing, prospect research, stewardship and donor relationship
  • Ability to deal with conflicts and organized to create and/or refine processes
  • Outstanding written and verbal communication skills with successful track record in crafting effective and compelling proposals, reports and budgets to meet specified guidelines
  • Maintain and build upon relationships with existing donors, prospects, and stakeholders
  • Demonstrated ability to build long-term relationships with donors, using skill, tact, discretion, and compassion
  • Excellent negotiations skills with the ability to influence decisions to achieve objectives while maintaining policy
  • Ability to be a great people manager and to be successful in risk management
  • Proven ability to multi-task in a busy environment, to work well under pressure, and to prioritize tasks appropriately while meeting time-sensitive demands
  • Sector experience working in not-for-profit
  • Knowledge / lived experience with the diverse experiences and identities of 2SLGBTQIA+ communities is an asset

Additional Requirements 

  • Satisfactory clearance under the Vulnerable Sector Police Check Program 
  • Must be qualified to legally work in Canada 
  • Willing to work onsite at our location in downtown Toronto 
  • Willing to work on a flexible schedule to accommodate the needs of the organization, working evenings on occasions 
  • Ability to travel to other community-based settings as needed 

COVID-19 Protocols 

Friends of Ruby believes that immunization against COVID-19 is an individual and societal responsibility and that we must do everything possible to protect our clients, families, employees, students, volunteers and contractors against the spread of COVID-19. As a condition of employment, proof of full vaccination or exemption under the Ontario Human Rights Code must be submitted to Human Resources seven (7) calendar days prior to start date. 


Statement on Employment Equity and Diversity

We are committed to ensuring that members of traditionally marginalized groups, from a broad range of communities, feel empowered to apply for positions within the organization. We encourage qualified applicants to consider work and volunteer opportunities with Friends of Ruby as we recognize that a diverse work force and volunteer base are critical to accomplishing our mission. The organization is dedicated to taking proactive steps to overcome historical patterns of discrimination in our society which have created barriers of race, color, religion, sex, national origin, age, disability, language, class, sexual orientation, and gender identity or expression for some individuals and have resulted in the denial of their full participation in society. 

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