Job Posting 90577

Digitization Coordinator, Policy & Procedures
Edmonton Heritage Council
Work From Home - Edmonton area
Prince of Wales Armouries Heritage Centre
closes in 53 days (Fri, 31 Mar)
part time - temporary / contract  •  $30/ hour, up to 25 hours/week


Digitization Coordinator, Policy & Procedures


Contract ending 31 March 2023

REPORTS TO:            

Programs Manager


$30/ hour, up to 25 hours/week


13 December 2022


3 January 2023 at 9:00 a.m.


Early January 2023 

The Organization

Edmonton Heritage Council (EHC) is looking for a policy and process oriented, Digitization Coordinator for its Edmonton Living Rooms - Virtual Exhibit (ELR) initiative. If you understand digitization processes, have an innovative and creative technology touch and love policy writing, we invite you to apply to join the project team on this short-term contract.


Edmonton Heritage Council provides programs and opportunities that are enriching to the lives of Edmontonians by creating connections that share, celebrate, preserve, interpret, and advocate for their heritage. Edmonton City as Museum Project (ECAMP)

[] is a program of Edmonton Heritage Council, which provides an online and broad digital platform for storytelling, heritage preservation, connection, and enrichment. ELR is an initiative within this program.


EHC’s digital team is responsible for creating, organizing, and reviewing digital assets and metadata for library-informed digitization processes to develop virtual exhibits. The ECAMP team is in need of a Digitization Coordinator to create policy and processes for the transformation of ELR physical exhibits into virtual exhibits which will live on the ECAMP website. The person in this short-term contracted role will be an integral part of EHC’s ECAMP digital team, reporting to the Programs Manager. 



By working on the Edmonton Living Rooms project, the Digitization Coordinator will be involved with the organization of culturally diverse knowledge on digital storytelling and the ECAMP platforms. This role supports the work of the Digital Project Lead to address digitization policy development, issues of copyright, permission, and data ownership, as well as researching and applying best practices.


Desired qualifications, knowledge, and skills:

  • Master’s degree (completed or in progress) in library/information sciences or digital humanities.
  • Post-baccalaureate research experience or equivalent education and combination with educational experience will also be considered.
  • Experience with developing and writing digitization plans and policy.
  • Strong communication skills, both written and oral, with ability to write clear policy and procedures.
  • Demonstrates meticulous attention to detail, process, and documentation.
  • Excellent time management skills.
  • Team-oriented attitude and collaborative work style.
  • Ability to work independently and efficiently with minimal supervision.
  • Ability to learn and adhere to established processes, as well as develop new processes as required.
  • Familiarity with Microsoft Office Applications (Windows and Mac OS).
  • Experienced with Canadian intellectual policies and related protocols for standards for data privacy, security, and use.
  • Experience (using or developing) archival or catalog related policy, protocols, metadata schemas and digital records.
  • Experience writing, evaluating, and implementing policy frameworks in a digitization context.
  • Experience with databases – use and/or content management.
  • Experience working with web apps and content management systems is an asset.
  • Understands and appreciates cultural nuance and diverse contexts.

Work Environment  

EHC has moved to a hybrid operational model through the COVID 19 pandemic, with a balanced work-from-home and office schedule. During the initial orientation to the work, more time in office may be required. In addition to weekday work, this position is open to evening and weekend work.


The successful candidate will work on contract with EHC. Payment to the successful contractor will be made upon submission of invoices to EHC on a bi-monthly basis.


Please email resume and cover letter as a single PDF attachment by 9:00 a.m. on Tuesday, 3 January 2023 to Kyla Fisher at


As an equal opportunity and inclusive employer, EHC welcomes applications from all qualified individuals. We thank all applicants in advance, however, only candidates selected for an interview will be contacted. Please expect initial contact within two weeks of the closing date.



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