Application Form: https://0tnhjy78zjt.typeform.com/to/vhh9Bj5q
Deadline: January 30th, 2023 - Applications will be reviewed on a rolling basis
Are you 18-30 y/o, innovative, entrepreneurial, collaborative, and ready to level up your leadership skills? Passionate about engaging youth and combating climate change? Looking to work with an equally passionate and welcoming team of rockstars?
Join Youth Climate Lab (YCL) as an Operations Manager! Work hand-in-hand with YCL’s diverse staff, partners, and youth across the globe to shake up the status quo of climate inaction.
Don’t let that imposter syndrome stop you! Feeling like an imposter? Intimidated? Checking some boxes but missing others? Don’t worry! We encourage you to apply even if you think this role is a stretch of your abilities. We understand that youth need training, coaching, and support to succeed—and you don’t have to do this work alone! You’ll be a part of a fantastic team that will be there every step of the way.
About the Role
- Location: Remote, Canada
- Term: 1 year (possibility of extension)
- Time Commitment: 35 hours per week
- Ideal Start Date: March 1st, 2023
- Reports to: Executive Director & Board of Directors
- Supervises: Operations Coordinator (As the team grows, you will have the opportunity to supervise incoming Leads and Specialists)
As Operations Manager, you will play a key role in ensuring the organization operates efficiently and effectively. You will work closely with the Executive Director to manage our team and internal resources while supporting program staff to ensure we meet funder requirements and manage team capacity.
Headquartered on the traditional unceded territory of the Algonquin nation (known as Ottawa, Canada), Youth Climate Lab was founded in May 2017 to support and strengthen the next generation of leaders to shake up the status quo of climate inaction. Since then, we’ve designed and piloted 50+ projects with 30+ partners and collaborators to reach young people in more than 77 countries.
Youth Climate Lab equips youth with skills, financial access and policy knowledge to take leadership in the climate movement.
For young people - no matter who they are or where they are from - to catalyze transformative climate action in their communities to the highest levels of decision-making.
At YCL, we are dedicated to radical collaboration—RAD collab for short. We work with diverse and unexpected co-creators that spark transformational youth-led ideas and projects following these six principles:
- Youth-first: Our collaborations prioritize the needs and efforts of youth as they build just, climate-resilient futures.
- Creative: We seek partners who are excited about experimenting with new approaches and who recognize that complex, ambiguous problems require unusual intersections.
- Inclusive: By acknowledging and working through systemic biases, YCL seeks to think beyond ourselves. We thoughtfully welcome people from all walks of life into often hard-to-navigate climate spaces.
- Disruptive: We work with partners who are willing to make the radical change necessary to secure a just and climate-resilient futures.
- Catalytic: Our partnerships amplify strong, existing initiatives and spark new and unique programs – ensuring that we use our resources as effectively as possible without doubling efforts in the climate space.
- Equitable: We recognize our privilege and seek to leverage our positionality to support and amplify the voices and solutions of youth, particularly youth of marginalized genders, on the frontlines of climate change.
What You Would Do
- Aid Executive Director and Managers with recruitment and hiring of staff
- Responsible for overseeing the onboarding of new staff, including creating and tracking employment contracts
- Manage offboarding employees
- Monitor staff time to help asses team capacity and gaps
- Research and apply for various wage subsidy programs
- Manage wage subsidy compliance and reporting
- Run bi-weekly payroll using a third-party payroll service provider (Ceridian)
- Oversee performance reviews of staff using a 360 model
- Produce financial reports and organize the bookkeeping for each quarter and the year-end
- Co-create the fiscal budget with the Executive Director
- Manages bank accounts and credit cards
- Processes and monitors all invoicing to funders and customers, as well as payments to contractors and suppliers.
- Responsible for compiling, interpreting, executing, and verifying financial information
- Monitoring and analyzing the organization’s cash flow
- Liaise with our accounting firm for the annual audit
- Maintain the organization's operations manual
- Be accountable for overseeing Monday.com and Google Drive organization
- Manage all information and technology access for the organization
- Manages the Youth Climate Lab Finance email
Governance & Legal
- Coordinate quarterly board of directors meetings and offer check-in points to support the management of the sub-committees
- Control and innovate governance and people management policies and procedures while suggesting improvements to the internal control framework
- Analysis of performance measures and alignment with organizational strategy
- Developing strategies that work to minimize financial risk
- Liaise with our lawyers for any legal requirements and needs
- Work with the Programs Manager to support budgeting and cost controls of individual projects.
- Work with the management team to determine fundraising strategies and funding budgets. Reading through various grant and fundraising proposals to understand restrictions and regulations.
- Ensure compliance with various regulatory/compliance requirements with a wide range of funders and partners, such as the creation and maintenance of project budget lifecycles and their relevant documentation requirements
- A post-secondary degree or a combination of entrepreneurial and/or lived experience in a field related to accounting, business, or operations
- Bookkeeping and accounting: 1+ years with bookkeeping and accounting practices (particularly in using Quickbooks)
- Business and Operations Management: 1+ year(s) in operations management and governance
Required Knowledge, Skills & Abilities
- Adaptable: Self-aware and able to adapt, self-manage, and ask for help through stressful, fast-paced, and uncertain environments.
- Analytical: Confident and enjoys working with numbers
- Driven: Passionate about advancing youth-led climate action
- Equity-Centred: Commitment to advancing justice, equity, diversity and inclusion (JEDI), and decolonization
- Organized and Reliable: Skillfully prioritizes and completes tasks in an orderly and timely manner
- Persuasive: Skilled at communicating a vision and inspiring confidence across diverse stakeholders
- Relationship-Builder: Strong communicator, collaborator, and facilitator who easily establishes trust and honesty and resolve conflicts
Nice to Haves
- Financial Management: Experience applying sound operational and strategic finance practices, such as developing budgets, creating cash flow statements and understanding the accounting cycle
- Fundraising experience: Experience in applying for grants and working on various budgets to fit within funding requirements. In addition to reading and understanding grant and funding agreements.
- Strong Network: Well connected and respected in the climate action ecosystem
- Nonprofit Experience: Experience working in nonprofits and/or serving on Boards
- Bilingual: Proficient in written and verbal French
Compensation & Perks
- Hourly compensation: $27.00 CAD / hr
- Professional Development: 5 days paid to pursue professional development as well as $200 in discretionary spending (renewed annually)
- Health & Wellness: $1,000 allowance and 8 paid sick days per year
- Schedule: Flexible work schedule, unlimited personal days & 2-week vacation
- Awards & Recognition: Ample opportunity to gain visibility and win awards. (Past leaders and staff at YCL have won Corporate Knights’ Top 30 Under 30, Clean 50 Emerging Leaders, and Starfish’s Top 25 Under 25 Environmentalists, and Directors have spoken at over 100 panels over the past 4 years!)
- Between 18-30 years old
- Access to a personal computer and cell phone
- Be a Canadian Citizen, permanent resident, or person on whom refugee protection has been conferred under the Immigration and Refugee Protection Act*
- Be legally entitled to work according to provincial/territorial legislation and regulations
- Be eligible to travel internationally
*International students are not eligible. Recent immigrants are eligible if they are Canadian Citizens or permanent residents.
How to Apply
Learn more about the role and apply here: www.youthclimatelab.org/join-the-team.
Applications are due by January 30th 2023
YCL’s Equal Employment Opportunity Policy
YCL is an equal-opportunity employer. YCL and its executives are committed to equal employment opportunity, affirmative action, and to encouraging a diverse and inclusive work environment. We are committed to recruiting, hiring, developing, and promoting volunteers and employees without discrimination or harassment. We believe that having staff who have different lived experiences and who are from different social locations is vital in demonstrating a commitment to equitable representation. Equal opportunity and inclusion are essential to Youth Climate Lab's mission and values.
Youth Climate Lab does not discriminate in any area of recruitment, employment, or volunteer work including compensation, benefits, hiring, and promotions and terminations. We believe and are committed to treating all volunteers and employees with respect and employment actions should be based on job-related factors. Employment actions must not be based on race, colour, religion, creed, gender (including pregnancy), sexual orientation, marital status, gender identity or expression, national origin or ancestry, genetics, age, disability status, protected veteran or service member status, citizenship status when otherwise legally able to work, or any other characteristic protected by law.