Job Posting 90920

Events Coordinator
Canuck Place Children's Hospice
Vancouver & Lower Mainland
Vancouver
closed 3 days ago (Sun, 29 Jan)
full time  •  56,000-60,000

Coordinator, Events

Location: Granville Office, Vancouver

Reporting to: Associate Director, Events & Sponsorship

Job status: Permanent full-time (75 hours bi-weekly)


Canuck Place Children’s Hospice (CPCH) is British Columbia’s recognized pediatric palliative care provider. For over two decades, through the many programs and services we provide, we have made a significant difference in the lives of children with life-threatening illnesses and the families who love them. Be part of a talented and innovative team that takes pride in supporting and providing the highest quality pediatric palliative care.

It is the expectation for all roles across the organization to know the organization’s philosophy of pediatric palliative care and uphold a commitment to further ones knowledge. Our philosophy of pediatric palliative care is as follows: Pediatric palliative care improves quality of life, promotes comfort, and reduces suffering for children with life-threatening conditions (serious illness) and their families through a holistic approach addressing; physical, emotional, social and spiritual needs. It is collaborative person & family-centred care delivered using a team-based approach throughout the continuum of care across all ages and stages of illness, including bereavement. It values choice and honest and compassionate communication.

 

HERE’S WHY IT’S SO GREAT TO WORK WITH US. Aside from being surrounded by a friendly, inclusive, dedicated team, Canuck Place offers employees up to 20 days’ vacation (pro-rated to their full-time equivalency), an 100% employer-paid benefits package, Municipal Pension Plan (MPP), a Health Spending account that provides up to $500 annually to provide additional coverage for health and wellness activities/services, informative lunch n’ learns, as well as various learning opportunities. Canuck Place Children’s Hospice also has a ‘Care For the Caregiver’ committee who provides ongoing, creative activities to connect us with one another as a reminder that it’s ‘this’ moment that really counts.

 

SUMMARY

The Coordinator, Events is an essential and active member of the high-performing Marketing, Communications, and Events team. Working closely with internal and external stakeholders, the Coordinator leads and delivers CPCH gala silent auction programs, provides pivotal support to gala ticket sales strategy and execution, manages logistics and execution of CPCH stewardship events, coordinates volunteers, and maintains strict accuracy in our databases.

The Coordinator, Events is a forward-thinking team player who thrives in a fast-paced, dynamic environment. They are self-aware, professional, and innovative with a passion for achieving results while doing meaningful work.

RESPONSIBILITIES

  • Develop and deliver the silent auction strategy for gala events with a focus on meticulous data management, tracking, and follow through, as well as creativity, relationship building, logistics, and collateral development.
  • Support the development and execution of event ticket sales strategies including list and invitation development, website updates, payment processing, guest information collection, and tax receipting.
  • Execute operational plans for CPCH stewardship events including sourcing and booking vendors, developing site plans, and coordinating logistics with internal teams.
  • Co-lead and execute Canuck Place’s participation as a partner charity in the BMO Vancouver Marathon RUN4HOPE including recruiting and coordinating volunteers.
  • Assist with event sponsorship administration, data tracking, and delivery of sponsor benefits.
  • Work closely with the Donor Services team to ensure accuracy and quality in donor database management.
  • Represent Canuck Place in a professional and respectful manner when liaising with stakeholders and at committee meetings and events.
  • Contribute to CPCH’s success by assisting with other projects and tasks as assigned.

 

EDUCATION AND EXPERIENCE

  • 3+ years of experience in event coordination or fundraising, preferably in a non-profit organization; or an equivalent combination of education and experience. 
  • Demonstrated ability to prioritize and coordinate effective, efficient, and dedicated work plans in a dynamic environment.
  • Strong written and verbal communication skills.
  • Exceptional technical skills using Microsoft Office Suite (with focus on Outlook and Excel).
  • Experience working on silent auction solicitation, processing, and execution preferred.
  • Familiarity with Givergy, Raiser’s Edge, Trello, WordPress and/or Adobe InDesign considered an asset.
  • Clear and valid BC driver’s license and access to a vehicle.

 

QUALIFICATIONS

What you bring to the role:

  • You have the passion and ability to achieve excellent results in a fast-paced, high-pressure environment.
  • You are proactive and utilize forward-thinking skills to manage projects and prioritize effectively.
  • You have high integrity and take pride in representing yourself and the organization professionally at all times.
  • You love learning new software platforms and tackle proficiency quickly.
  • You recognize the value in the fine details of a project and take pride in accurate data input.
  • You are a pro at reviewing data for deficiencies or errors, correcting any incompatibilities, and checking output.
  • You are resourceful and creative, which allows you to face both challenges and opportunities with balance, good judgment, and objectivity.
  • You thrive when collaborating on a team and are equally as comfortable taking initiative independently.
  • You are flexible and enjoying wearing many hats to support a high-performing team and meaningful work.

You have:

  • High integrity; creativity; balance, good judgment and objectivity; high vision and conceptual capabilities; consultative, facilitate and collaborative; sense of humor.
  • Excellent time management skills.
  • Demonstrates flexibility that allows you to work with high energy, creative people.
  • Able to thrive and effectively manage priorities in a changing, ambiguous environment.

 

Note: Flexibility is necessary, as this position may require occasional weekend and evening work and travel within and outside the Lower Mainland.

Canuck Place Children’s Hospice hires on the basis of merit and is strongly committed to equality and diversity within its community and to a welcoming and inclusive workplace. We especially welcome applications from Indigenous persons, visible minority group members, persons with disabilities, people of all sexual orientations and genders, and others with the skills and knowledge to productively engage with diverse communities.

 

APPLICATION PROCESS

Please submit your cover letter and your resume at https://www.canuckplace.org/about-us/careers/ by January 29, 2023. We recognize the importance of a diversified workforce, and we encourage First Nations, Inuit and Metis candidates, members of visible minorities and persons with disabilities to apply.

We thank all applicants for their interest; however, only those candidates who have been short-listed will be contacted.

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