Job Posting 90944

Coordinator, Payroll & Benefits
Vancouver & Lower Mainland
620 Royal Avenue, New Westminster
closed 7 days ago (Sun, 29 Jan)
full time  •  Under review, includes benefits


Position Title:                        

Coordinator, Payroll & Benefits



New Westminster YMCA (620 Royal Avenue, New Westminster)



Term, Full-Time (leave coverage, possibility for extension or permanent)

Hours of Work:                     

35 hours per week


Start Date:                             

As soon as possible

End Date:                               

Expected end in March 2024



Under review, includes benefits

Reports to:                             

Manager, Payroll & Benefits



YMCA BC is a charity dedicated to strengthening the foundations of community, by nurturing the potential of children, teens & young adults, promoting healthy lifestyles, fostering a sense of social responsibility and delivering lasting personal & social change to grow in spirit, mind, and body.


Since January 2023, YMCA of Northern British Columbia, YMCA-YWCA of Kamloops and YMCA of Greater Vancouver are officially one association, with one mission to strengthen our impact for communities across British Columbia. We are YMCA BC. This transition marks a new chapter in our long-standing history of building communities, transforming lives, and connecting people of all ages, stages, backgrounds and abilities, to unique opportunities to learn, grow, and reach their potential.


YMCA BC provides services in health, fitness & aquatics, child care, camping, employment & community services to over 150,000 participants annually.


Nature & Scope:

The Payroll & Benefits Coordinator is responsible for the accurate, timely processing of bi-weekly payroll and benefits administration, ensuring legislative compliance and maintaining personnel records at YMCA BC. Reporting to the Manager, Payroll & Benefits, the coordinator manages procedures related to the day-to-day payroll duties, provides exceptional customer service to internal and external stakeholders, and responds to inquiries and/or escalates as required.


YMCA BC currently uses ADP Workforce Now and processes bi-weekly payrolls serving upwards of 1,600 salaried, daily, and hourly paid staff.


Major Responsibilities:

  • Sets up new hires, terminations, seasonal layoffs, and updates employee maintenance files through the ADP payroll system
  • Supports manager and team members in processing the payment of employees through ADP
  • Maintains secure and confidential personnel files and reports
  • Communicates with and ensures the timely enrolment and administration of employees for group benefits and/or the pension plan
  • Processes and remits employee deductions including benefit premiums, union dues, and garnishments
  • Assists in month-end procedures and payroll general ledger account reconciliation
  • Produces various management reports as required
  • Ensures adherence to all YMCA policies and procedures, collective agreements, and relevant federal and provincial legislation



  • University degree or college diploma in a related field
  • Minimum two years of related experience
  • Experience with ADP Workforce Now is an asset
  • Knowledge of benefits, payroll and compensation systems
  • Canadian Payroll Association – Payroll Compliance Practitioner certification
  • Proficient with Microsoft Office (Excel, Word, PowerPoint, Outlook)
  • Successful candidates will be required to provide a current and satisfactory Criminal Records Check/Vulnerable Sector Search issued no later than six (6) months preceding your start date
  • The YMCA has implemented a mandatory COVID-19 vaccination policy requiring all staff and volunteers to be fully vaccinated.



In addition to bringing a commitment to YMCA vision and values, the candidate should possess the following competencies:


Leading Self

  • Evolve in Professional Capability – Commit to being better
  • Achieve Excellence and Authenticity – Show up with the best version of you

Leading Others

  • Develop the Potential in Others – Help people grow and lead
  • Create a Culture of Connection – Build bridges between people and partners

Leading Mission

  • Think and Act Strategically – Make good decisions and act on them
  • Make an Intentional Impact – Advance the strength and cause of the Y


YMCA BC is committed to creating an inclusive, accessible environment where all members of our community feel valued, respected, and supported. We encourage applications from the diverse communities in which we live and serve, including but not limited to people of colour, Indigenous people, persons with disabilities, and persons of any sexual orientation or gender identity. We have established policies, procedures, and practices to meet accessibility standards throughout the hiring process. Should you require any accommodation throughout the recruitment process, please do not hesitate to contact our Human Resources department.


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