Part-Time Employment Opportunity

Human Resources Specialist

Job ID: 22-027HR

Organization Overview:

YWCA Edmonton is a powerful voice for equity and has been leading social change and progress for women and families in the Edmonton region since 1907. Part of an international movement, YWCA Edmonton is a trusted provider of services, programs, and advocacy work that transforms lives and helps build a stronger, healthier, and equitable community for all.

What we can offer you:

• Professional development and learning opportunities
• A rewarding experience to make an impact in another person’s life

Job Summary:

Reporting to the Director of Finance, the Human Resources Specialist encompasses a variety of interesting and challenging responsibilities ranging from routine to strategic. This is a dynamic position that requires excellent client service and support skills and the ability to work collaboratively with other staff in a busy office environment. This position requires the candidate to respond to challenges and changes independently all the while maintaining client confidentiality, discretion, and professionalism at all times. They will need to utilize excellent communication, diplomacy, and organizational skills. The Human Resources Specialist will play a key role in recruitment, file management, performance management strategy, succession planning strategy, assist with developing an HRIS system, and provide accurate advice/information to members of the Leadership Team.

Employment Type:

Part-time (25-30 hours/week), hours typically fall between Monday – Friday from 8:30 AM to 4:30 PM.

Job Responsibilities: 

Recruitment and Onboarding

• Respond to all employment inquiries
• Create recruitment marketing materials, job postings, and job advertisements
• Screen resumes, conduct pre-screen phone calls, and schedule face-to-face interviews for front-line staff
• Complete reference checks and any other checks required prior to hiring
• Prepare offer letters and terms of employment
• Conduct weekly onboarding for new hourly staff, salary staff, and contractors
• Utilize DocuSign for onboarding documentation

Administration

• Maintain employee and contractor files to ensure all necessary paperwork is completed and in the proper order
• Assist the organization in developing a paperless system for all employee-related information
• Track employee turnover and departures to provide accurate information to the Leadership Team
• Conduct exit interviews as required
• Create and distribute monthly training compliance letters
• Lead Disability Services manager meetings and track meeting minutes
• Assist with the development of Ceridian Dayforce as a tool for onboarding, staff learning and development, and performance management
• Other duties as assigned

Strategy

• Assist the organization in developing policies as required
• Respond to employee relation matters and direct inquiries to appropriate individuals
• Work with the Director of Finance and Operations in implementing succession planning and performance management strategies
• Work with the Director of Finance and Administration in updating all HR-related manuals and policies to adhere to best practices and align with YWCA values
• Spearhead the development of the organization-wide IDEA policy

Qualifications:

• A Bachelor’s Degree in Business, Human Resources Management, Administration, or an equivalent field
• Minimum of 2 years of experience in a Human Resources role
• A CHRP, CPHR, CRS, or equivalent is an asset
• A sound understanding of YWCA Edmonton and other community resources
• Clear Criminal Record with Vulnerable Sector Check, and Child Intervention Record Check
• High level of proficiency with Microsoft Office including Word, Excel, and Outlook.
• Experience with Ceridian Dayforce and Docusign software is an asset
• Excellent verbal, written, and communications skills with diverse groups and individual personalities
• Ability to work in an efficient manner and adapt to changing priorities
• Able to work independently when needed and to problem solve
• High level of professionalism and adheres to confidentiality

Diversity:

For over a century, YWCA Edmonton has been dedicated to creating a community in which everyone has an equal opportunity to achieve their full potential. We know that creating an equitable world requires diversity of thought and equity for all. We stay true to our mission by welcoming the unique contributions that each individual can make, and our hiring practices welcome all candidates. YWCA Edmonton is committed to maintaining a workplace environment that demonstrates a culture built on the fundamental principles of inclusion, diversity, equity, accessibility, and safety.

Acknowledgment:

YWCA Edmonton acknowledges that we are on the traditional land of Treaty 6 Territory and the Metis Homeland of Region 4. The footsteps of diverse Indigenous peoples have marked this territory from time immemorial — First Nations, Metis, Inuit, and now settlers from around the world. We are all treaty members, with recognition and respect for Indigenous Peoples and the traditional territories on which we live, work, and play. We call upon our collective honored traditions and spirits to share responsibility for stewardship of this beautiful land and our community.

Salary:

Annual salary will be based on years of experience and qualifications; benefits included after the successful completion of a 3-month probation period.