Title: Administrative Coordinator                                Position Start Date: ASAP

Type: Full-Time (40 hrs per week)                              Positions available: 1

Reports to: Financial & Operations Officer                Wage: $20-$24 per hour

As an Administrative Coordinator, you will coordinate, oversee, and/or perform a wide variety of administrative, secretarial, and program support activities at Frontlines. You will serve as primary point of operational and administrative contact and provide polite and professional assistance via phone, mail, and email, schedule appointments, generally be helpful and positive presence at Frontlines organization.

Key responsibilities include: 

• Handle the day-to-day office tasks, such as filing, copying, generating reports and presentations, scheduling appointments, and reordering supplies
• Serve as a primary point of administrative contact and liaison with other offices, individuals, and external institutions and agencies on a range of specified issues; organize and facilitate meetings and other special events as required
• Screen phone calls and route callers or relay information to the appropriate department or staff
• Utilize Microsoft Office, Google sheets and such to generate reports, transcribe Team meeting minutes, create presentations, and conduct research
• Gather, enter, and/or update data to maintain departmental records and databases, as appropriate; establish and maintain files and records for the office
• Assist with project development and planning to ensure more efficient service and organization at Frontlines
• Provide administrative and program support to senior-level management and monitor/coordinate accounting activities as appropriate
• Anticipate the needs of others in order to ensure their seamless and positive experience
• Perform miscellaneous job-related duties as assigned

Skills and Qualifications: 

• Demonstrated experience of excellence in administration, management and community development
• Demonstrated experience working in multi-ethnic, high-density, urban communities
• Demonstrated strong leadership skills
• Intermediate level of experience with productivity tools, such as Microsoft Office and, Gmail and Google sheets
• Familiarity with online communication tools such as Zoom, Google Meet
• Strong organizational skills with keen attention to detail
• Ability to problem solve and suggest workable solutions
• Familiarity with office equipment: printers and copy machines, phone systems and transferring calls
• Experience in budget preparation, forecasting, monitoring, and reporting 
• Valid Driver’s licence with a clean driver’s abstract and access to a vehicle is an assetExcellent written and oral communication skills

Education: 

• At least 2nd year engagement in Administration, Management, Social Work and other related fields (diploma or degree preferred) 

What we offer: 

• Free on-site parking
• Flexible working hours
• Paid time off: 2 sick days per month & 2 weeks vacation allowance 
• Extended health care and dental benefits, life and critical illness insurance
• Opportunity to work within a small and diverse team
• Professional development opportunities
• Relaxed dress code 

Conditions of Employment: 

The successful candidate must provide a police reference check clearance (vulnerable sector)