Co-Executive Director of Human Resources and Operations
Canadian Council for Refugees
Montreal Metro area
closes in 7 days (Fri, 31 Mar) full time
Reporting to CCR’s Executive Committee, the Co-Executive Director of Human Resources and Operations is a part of an exciting new senior leadership team at the CCR which is structured as a tri-partied Co-Executive Directors, each functioning as lead subject matter experts of their portfolio of responsibilities. The Co-Executive Directors seek the input and agreement of their peers, striving for consensus in decisions impacting the whole of the organization. While individual CCR team members will report to individual Co-Executive Director’s, cross-organizational collaboration is vital for the success of the CCR.
The CCR is led by an Executive Committee and pursues issues primarily through three Working Groups. The CCR's policy base is established through resolutions adopted in the General members' assembly at annual meetings, as well as in consultation with the Executive Committee, Working Group Co-Chairs, Working Group Steering Committees and members with relevant expertise. The Co-Executive Director of Human Resources and Operations oversees administration, financial management, people and culture and directly supervises the Operations Senior Manager.
They contribute to the organizational culture through co-creation and enactment of policy, participation in staff and executive meetings and retreats, and involvement in opportunities across the sector that further the mission of the CCR.
Collaborative management responsibilities:
Collaborate with Co-EDs in overseeing and implementing the strategic plan, operational plan, and annual budgeting process;
Collaborate with co-EDs to oversee and support the staff team;
Co-facilitate staff meetings, get input from staff regularly;
Attend Executive meetings and provide regular updates and reports;
Contribute to an empowering, equitable and just work environment;
Apply CCR values in all decisions and actions.
Core responsibilities and accountabilities:
Collaborate with, support and oversee the Finance and HR Staff Team
Develop the annual budget in collaboration with staff, in consultation with the Finance Committee
Take the lead in working with the Finance Committee on developing a multi-year budget
Oversee financial management
Prepare and present financial reports for the Executive, monitoring variances from budget
Manage receivables and payables (including invoicing members for dues, in coordination with the Member Services Coordinator)
Ensure effective management of charitable donations, including preparation of tax receipts for Friends of the CCR
Manage relations with banks
Lead the annual audit process
Oversee the maintenance of registered charity status, including the proper issuance of charitable tax receipts
Prepare the annual returns for charitable organizations (T3010 & TP-985.22)
Recruit, on-board and evaluate staff in partnership with the Co-EDs
Manage staff salaries through Employeur D
Manage staff insurance program
Oversee the creation and application of personnel policies, including the salary and compensation policy, grievance policy, anti-harassment policy etc.
Oversee and implement professional development opportunities across the team
Recruit, support and evaluate interns
Administration and office management
Ensure effective management of registrations to CCR events where payment of fees is involved
Manage office systems and equipment (computers, online platforms, telephone, internet, photocopier, furniture, office space, etc.)
Maintain CCR registration with relevant government authorities
Manage relationships with all suppliers as well as with organizations within office building.
Supervision of administrative team
Collaborate with, support and oversee the work of the Administrative Staff team in tasks related to administration, CCR meeting logistics and finances
Coordinate with other staff members to assign and oversee other administrative tasks to the administrative staff
Qualifications and skills:
3-5 years of experience in human resources, operations and financial management
Proven track record of strong compassionate leadership
Commitment to a highly collaborative work environment: Exceptional ability to foster a collaborative and open-door culture with Co-leads, staff, the Executive Committee and Working Groups
Strong research, writing and communication skills; ability to explain complex issues in an accessible, engaging way, to synthesize information
Proven ability to plan, prioritize, implement, oversee, and coordinate multiple projects simultaneously
Demonstrated commitment to human rights, social justice, and anti-oppression
Proficiency in Microsoft Office, and ability to work with various software
Excellent written, verbal, and interpersonal communication skills in both English and French
Lived experience as a refugee / migrant / immigrant / non-status person is a major asset
Organizational and problem-solving skills
Facilitation and collaborative engagement
Applies an anti-oppressive, antiracist lens into all aspects of their leadership
Strong interpersonal and communication skills
Highly articulate, with exceptional team-building skills
Enjoys mentoring people and helping to achieve agreed upon goals
Ability to work well under pressure, independently or as part of a team
Active listener, with a collegial management approach
Creative and strong leadership skills, internal and external
35 hours a week
Salary range: $75,000 to $85,000
Based in Montreal
Work in a shared office environment with flexibility given for remote work
Three weeks of vacation time in the first year of employment
Access to Group Insurance as well as VRSP Program
Paid Personal & Sick Days
CCR encourages applications from refugees, immigrants, people of color, indigenous and 2SLGBTQIA+ people. To be considered, candidates are encouraged to send a cover letter and CV to by March 19, 2023. Position will remain open until filled. We welcome all applications but regret that we are only able to respond to applicants invited for an interview. If you have any questions, we encourage you to reach out!
How to Apply
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Contact Details Marlo Ritchie, Consultant
Canadian Council for Refugees, 6839 Drolet , #301, Montreal, QC 5144824435
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