Who We Are

Founded in 1889, YWCA Hamilton is known as one of Hamilton’s original social innovators and works from a feminist, anti-racist, and anti-oppressive framework. We are dedicated to strengthening women’s and girl’s voices, broadening their choices, building dynamic leadership and providing essential services that promote safe, inclusive and equitable communities.

Position Description

Department: Human Resources

Location: Hamilton, ON

Hours of Work: 35 hours per week

Start Date: May 8, 2023

Contract End Date: August 25, 2023

Posting Date: March 1, 2023

Provides administrative support to members of the Human Resources department, supporting daily human resources activities and special projects. Demonstrates a high level of professionalism, confidentiality, composure and flexibility when faced with managing multiple conflicting priorities.

• Exposure to various disciplines in the field of Human Resources including Recruitment, Onboarding and Training and Development;
• Provides direct administrative support in copying, filing, scanning, etc. both for electronic and paper files;
• Supports auditing by examining records, reports, operating practices, and documentation to ensure compliance;
• Supports full cycle recruitment process through activities such as assisting with job postings, resume screening and candidate pre-screening and reference checks;
• Supports tracking of all staff training;
• Makes updates to HR Downloads;
• Assists with onboarding of new employees;
• Attends and participates in team/staff and supervision meetings when required;
• Maintain accurate files electronically and in hardcopy to ensure responsible administrative records and corporate memory
• Works safely and reports all workplace hazards and follows all YWCA Hamilton Health and Safety policies and procedures;
• Ensures compliance with policies and procedures;
• Supports YWCA Hamilton’s mission, vision and values;
• Perform other duties as required.

WORKING CONDITIONS:

• Works 35 hours per week;
• Hybrid role- remote and in person;
• Ability to use frequent light to medium physical effort; lifting up to 22kg, bending and stooping.

Qualifications

• Previous experience working in a Human Resources or administrative role an asset
• Demonstrated understanding of administrative processes and procedures
• Exceptional organizational skills with ability to prioritize tasks, work under pressure, meet deadlines, and quickly adapt to change
• Ability to maintain composure when faced with managing multiple conflicting priorities for multiple stakeholders
• Excellent problem solving and analytical abilities; proactive in anticipating needs and potential problems
• Excellent verbal and written communication skills;
• Proficiency with MS Office Applications including but not limited to Word, Excel and Outlook
• Ability to bring a feminist, anti-racist/anti-oppressive perspective to daily work;
• Bilingual English/French or other languages an asset;
• Provide a current Judicial Matters police check or willingness to obtain at own cost.

This is a temporary summer position which is funded by the Canada Summer Jobs Program. Eligible applicants must meet the following criteria of the program to be considered:

• Must be between the ages of 15-30 years on the first day of employment;
• Must be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred;
• Must be legally entitled to work in Canada.

YWork for us?

At YWCA Hamilton, we are intentional about fostering a workplace culture that values positive physical and emotional well-being through our values of Inclusivity, Equity, Community, Self-determination, and Accountability. We invest in our employees so that we can bring our values into the communities in which we live. We offer our employees:

• On-the-job training and professional development opportunities
• Staff fitness, childcare and recreation discounts
• Opportunities to get involved in our community
• A competitive total rewards package

If you’re passionate about making a positive impact in the lives of women, children, and families every day, we would love for you to join our team!

As part of YWCA Hamilton’s commitment to Access and Equity, we strive to represent the diverse communities that we serve. Individuals who are women, First Nations, Métis, immigrant, refugee, LGBTQ2S+; individuals with disAbilities; and individuals from racialized communities or other marginalized communities are encouraged to apply.

Accommodations are available throughout the recruitment process. Please inform us of any accommodation requests.