Date Posted: 03/06/2023
Req ID: 30036
Faculty/Division: VP & Provost
Department: Hart House
Campus: St. George (Downtown Toronto)
Position Number: 00052968

Description:

About us:

About Us – Hart House
Hart House is a centre for experiential education outside the classroom at the University of Toronto. Since it opened in 1919, Hart House functions as a place where students, faculty,staff, alumni and members of the broader community connect with each other and the world. Through an array of co-curricular programming in the arts, dialogue and wellness, Hart House works with local and international partners to foster community and to create innovative learning opportunities for students. Hart House operates from a historic facility on the St. George campus, as well as a 150-acre farm in Caledon, Ontario, offering a wide range of services through a social enterprise model that generates revenue to support its student-focused programming on all three University of Toronto campuses.

About Us – Finance Department
The Finance department is responsible for all financial activities at Hart House, including all day-today transactional accounting, preparation of financial reports, payroll, procurement, financial planning and budget preparation and management. The department acts as a strategic partner and resource to assist Hart House management in the running of various student programs, business lines and services, and uses metrics and analytical methods to drive future decision-making and provide opportunity and growth to the organization.

Your opportunity:

Reporting to the Director of Finance, the incumbent provides operational and client support to the Finance department and Hart House. The incumbent works closely with the Director of Finance to ensure business transactions are aligned with the generally accepted accounting principles, as well as the University’s policies and procedures. Related activities include: processing and reviewing financial transactions, preparing and verifying financial reports, processing payroll, ensuring back-up documentation is retained for audit purposes, and troubleshooting and resolving transaction errors within the University’s financial information system (FIS). The incumbent will support a large volume of Accounts Receivable and banking transactions. The ideal candidate would have a high degree of attention to detail, possesses excellent knowledge of the University’s financial policies and procedures.

Your responsibilities will include:

• Applying the University Guide to Financial Management and other applicable policies, agency and regulatory requirements
• Advising staff on accounting practices and University financial policies and procedures
• Preparing and/or processing journal entries
• Preparing and recording deposits on a regular basis
• Processing accounts receivable according to the University Guide to Financial Management
• Processing accounts payable according to the University Guide to Financial Management
• Responding to enquiries within the defined scope of the role and redirecting as appropriate
• Following-up on outstanding accounts receivable tasks to ensure timely completion

Essential Qualifications:

• Bachelor’s Degree, preferably in a business or related field, or equivalent combination of education and experience
• Minimum three years of relevant work experience, preferably within a post-secondary institution or the non-profit sector
• Minimum three years of experience with posting and processing financial transactions related to accounts receivable and accounts payable, expense reimbursements, banking and deposits, reconciling accounts, resolving discrepancies
• Demonstrated expertise with SAP systems including Financial Information System (FIS) and Human Resources Information System (HRIS)
• Experience generating and analyzing financial spread sheets and reports
• Experience in related duties within complex orgs with multi-lines of business
• Ability to work collaboratively with colleagues to provide high-quality service to clients/customers
• Excellent attention to detail, organizational skills and ability to manage priorities and competing deadlines in a fast paced environment
• Excellent communication skills, verbal and written
• Proven team player
• Advanced computer skills with high level knowledge in MS Office including Word, Excel, PowerPoint, Outlook and OneDrive/SharePoint
• Experience with financial management guidelines, preferably the University’s Financial Guide to Management
• Ability to interpret and apply complex policies and accounting principles
• Highly developed quantitative/financial analysis abilities
• Sound knowledge of generally accepted accounting principles
• Excellent organizational and record maintenance skills
• Demonstrated commitment to equity, diversity and inclusion in all work responsibilities and in collaborative workplace practices

Assets (Nonessential):

• Experience in training other staff members
• Prior experience in payroll processing

To be successful in this role you willbe:

• Accountable
• Diligent
• Efficient
• Insightful
• Procedural
• Responsible

Closing Date: 03/20/2023, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Continuing
Schedule: Full-Time Monday to Friday 8:45am to 5:00pm. 
Pay Scale Group & Hiring Zone:
USW Pay Band 11 -- $67,659 with an annual step progression to a maximum of $86,523. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Finance/Budget/Planning/Audit
Recruiter: Maggie Ng

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.