We are looking to fill the permanent full-time position of Programs Coordinator. This is an exciting opportunity for a creative and energetic individual who wants to make an impact in a dynamic non-profit environment.
The Programs Department develops and conducts school and public programs, as well as running summer camps and special events. Staff also work with and train volunteers, and regularly go off site to outreach events.
Nature and Scope of Work
This is educational work in a museum involving researching, developing, implementing, evaluating, and administering educational programs for school and public groups and planning, organizing, and implementing annual public events. The work of this class also includes managing the program supervisor, volunteer coordinator and program interpreters and assistants. As well as, coordinating the training of volunteers and the performance of a variety of administrative and professional duties. Duties are performed under minimal supervision and considerable independence of action and judgement is exercised in all aspects of the work. Matters of policy are referred to the Executive Director who evaluates work performance in terms of the accomplishment of desired objectives.
Illustrative Examples of Work
- Evaluates programming resources and needs of the institution, the visitor and the community and plans and develops in person and virtual educational programs for school and public groups. Researches, develops and evaluates themes and concepts for school and public programs.
- Coordinates and plans year-round events and workshops for the general public (e.g. holiday and day of note events, anniversaries, festival related programs, outreach)
- Updates all program materials as needed (school and public programs, tours, birthday parties, workshops etc) and ensures that all school programming material meets current curriculum.
- Conducts educational and public programming as required.
- Performs administrative tasks such as preparing budget estimates and administering approved budget and grants.
- Collaborates with the Director of Development on researching, preparing, and submitting new and pre-existing grants.
- Attends and participates in conferences of a professional nature representing the Vancouver Maritime Museum.
- Prepares materials for training and use by volunteers and program interpreters/assistants and coordinates training sessions and may conduct some training sessions.
- Establishes and maintains liaison and communication with other internal staff and community groups, museums and other contacts on matters related to the work performed.
- Collaborates with the Collections Department to create to support exhibitions and events with programming and provide advice in the area of educational policy and trends.
- Researches, prepares, and writes educational and interpretive materials to accompany major temporary and travelling exhibitions.
- Collaborates with the Marketing Department on the development and implementation of the Museum’s marketing and communications plan to promote and enhance school and public programs
- Advises the Marketing Department with managing the museum’s booking system as it relates to programs and events.
- Collaborates with the Operations Manager to schedule tech supervisors for virtual programming and oversees tech supervisors on program dates.
- Participates in recruitment and recommends selection of new staff; assigns work and evaluates performance of staff, volunteers, contract employees, and temporary assistants when required.