Work Status:          Full-Time, Permanent  

Reports to:             Executive Director                                  

Location:                Downsview Park (North York) with plans to move within the year to the Rouge National Urban Park

                                 (Scarborough)    

Start Date:              Immediate                                  

Compensation:     Commensurate with experience, plus benefits                   

About Toronto Wildlife Centre:

Toronto Wildlife Centre (TWC) is a registered charity that provides rescue, medical care and rehabilitation to sick, injured and orphaned native wildlife as well as public education about wildlife issues. TWC is the busiest wildlife centre in Canada, admitting approximately 6,000 patients annually, with more than 300 species of birds, mammals, reptiles, and amphibians represented. For more information, please visit our website: www.torontowildlifecentre.com

Job Summary:

The Executive Assistant assists the Executive Director with a wide range of activities and projects. Examples of activities and projects include scheduling meetings and carrying out tasks in preparation for / because of those meetings, attending meetings, entering information into donor fundraising software, research, seeking information from / sharing information with staff, volunteers and donors, creating and managing plans for a variety of activities and projects, responding to emails, filing, etc. The successful candidate should have a concern for wildlife issues and support the mission and work of Toronto Wildlife Centre.

Scope:

• No HR Supervisory responsibilities
• No budgetary/financial accountability

Accountabilities:

• Provides daily assistance to the Executive Director
• Demonstrates and encourages a positive culture amongst staff and volunteers
• Supports all administrative aspects of the Executive Director’s work 
• Coordinates scheduling for the Executive Director
• Assists with managing a large volume of daily emails
• Assists with planning donor meetings and events
• Other duties as assigned

Experience:

• Three years’ experience in an administrative support or similar role
• Experience working within the charity sector is strongly preferred 

Education:

• Minimum high School diploma; post secondary or equivalent preferred

Competencies:

• Excellent communication skills (written and verbal) with focus on clear, concise messaging
• Excellent listening and note-taking skills
• Strong interpersonal skills with demonstrated ability to influence with integrity, both within the organization and with external parties
• Advanced proficiency in Microsoft Office
• Motivated self-starter with the ability to manage competing priorities
• Flexible and adaptable to a changing and dynamic work environment
• Excellent analytical and problem-solving skills with a strong attention to detail
• Demonstrated project management skills
• Able to work efficiently and effectively under tight deadlines within a fast-paced and dynamic environment
• Highly organized
• Able to work well with a team and independently
• Proficiency with CRMs (especially eTapestry) an asset

Physical Requirements:

• Requires the ability to spend extended periods using a computer keyboard
• Requires extended periods of sitting
• Some extended periods of walking for donor tours may be required

Working Conditions: 

• This position requires working near materials and animals that may trigger allergic reactions
• Open office environment, with equipment noise and the possibility of frequent interruption
• Hours may fluctuate depending on job demands (some evening and weekend work may be required)
• Some off-site work will be required
• Required to walk on concrete floors in the building
• Preference will be given to candidates with a car / ability to drive to the new Rouge Park site, since the site is difficult to access by transit