Friends of Ruby 

Friends of Ruby is dedicated to the journey and well-being of 2SLGBTQIA+ youth, aged 16-29 through mental health services, social services, and housing. Friends of Ruby offers Youth Mental Health services, a Youth Drop-In Centre, and a Transitional Home. The Centre provides access to barrier-free counselling and therapeutic groups, case management and a drop-in space with hot meals, community, and comprehensive programming. The Home provides transitional and emergency housing, as well as mental health and life-skills to support youth moving towards independent living. 

Friends of Ruby recognize that a diverse work force is critical to accomplishing our mission. Our goal is to attract, develop, and retain highly talented employees from diverse backgrounds, allowing us to benefit from a wide variety of experiences and perspectives.  

We strongly encourage applications from the 2SLGBTQIA+ and BIPOC communities, and diverse backgrounds that meet the requirements of the job posting. We suggest applicants introduce themselves, their stories and lived experiences in their cover letter to the degree they are comfortable with. 

Position Summary   

The Project Coordinator will join the Direct Marketing and Development team and will play an integral role in supporting the team’s fundraising goals by leading project management cross-functionally across the organization for the coordination, planning and fulfillment of all grant and major funding projects on-time and in budget.  

The successful candidate will have experience in project management, stakeholder engagement, budget planning and team coordination. 

Responsibilities 

• Build project management guidelines to meet requirements of individual grants and funding projects 
• Capabilities to develop project budgets for funding grants and opportunities 

• Coordinate cross-functional responsibilities for funding fulfillment across development, finance, program, measurement, evaluation and IT teams 
• Work closely with grant coordinator and development team to develop grant content for successful funding outcomes 
• Organize and schedule project meetings with internal and/or external stakeholders as needed for project outcomes 
• Maintain SharePoint database for grant and funding projects, to ensure all records and necessary documents are coordinated with funding projects for perpetuity 
• Ability to utilize donor database software (Micharity) and CRM databases for grant tracking 

• Coordination with M&C team for grant and funding recognition and stewardship 
• Work cross-functionally with program and outcomes and measurement teams to support cross-agency commitment to Management Based Care (MBC) 
• Project management coordination through project management software (i.e., MS Projects) 

Requirements 

• Minimum 2 years of project management or organizational administrative experience 

• Outstanding written and verbal communication skills 
• Strong capabilities with software including project management and CRM software 
• Successful track record in organizing work across diverse teams 
• Ability to meet stipulated timelines and work within budget guidelines 
• Demonstrated ability to interact and lead with empathy and emotional intelligence  

• Proven ability to work in cross-functional teams to support grant budget, content, strategies, and reporting requirements 
• Proven ability to multi-task in a busy environment, to work well under the pressure of deadlines, and to prioritize tasks appropriately while meeting time sensitive demands 
• Experience working for a social service/mental health/or housing non-profit 
• Knowledge or lived experience with the diversity of the 2SLGBTQIA+ community 
• Experience working with a diverse team and promoting a positive brand image 

Additional Requirements  

• Satisfactory clearance under the Vulnerable Sector Police Check Program
• Must be qualified to legally work in Canada
• Willing to work onsite at our Friends of Ruby office located in downtown Toronto
• Willing to work on a flexible schedule to accommodate the needs of the organization, working evenings on occasions

• Ability to travel to other community-based settings as needed

COVID-19 Protocol 

Friends of Ruby believes that immunization against COVID-19 is an individual and societal responsibility and that we must do everything possible to protect our clients, families, employees, students, volunteers and contractors against the spread of COVID-19. As a condition of employment, proof of full vaccination or exemption under the Ontario Human Rights Code must be submitted to Human Resources seven (7) calendar days prior to start date. 
 

Hiring Policy / Statement on Employment Equity and Diversity 

Friends of Ruby strives for inclusion and diversity by attracting extraordinary people from diverse backgrounds and lived experiences. Candidates with lived experience of homelessness and/or who self-identify as being from the 2SLGBTQIA+ or marginalized community, including Indigenous peoples, racialized persons, persons with disabilities, and persons, are encouraged to apply and will be prioritized. We ask that these candidates indicate their relevant identities in their cover letters.