Full-Time Administrative Assistant - Kenora, ON

Job #J0323-0370

Weekly schedule of 37.5 hours; Monday through Friday, 0800-1600*.
*Scheduling includes 30 minutes unpaid break time, per day.

The Position
Under general supervision, the Administrative Assistant performs a variety of administrative and staff support duties for a region or group of programs in this accredited agency, which requires a range of skills and a knowledge of organizational policies and procedures. Assists and directs visitors and resolves administrative problems and inquiries; composes, edits, and proofreads reports and proposals and prepares a range of administrative documents. They have the responsibility of helping set a friendly and courteous atmosphere.

Schedule Information:

• One (1) permanent, full-time position available, with a weekly schedule of 37.5 hours; Monday through Friday, 0800-1600*.
  *Scheduling includes 30 minutes unpaid break time, per day.

This position in NOT a work from home (WFH), or Hybrid position; the full-time position works out of the program office in Kenora, Ontario.

As An Ideal Candidate You Possess:

• Minimum high school diploma or GED and a diploma or degree from a recognized administration program or equivalent combination of education and experience.
• Minimum of 3 years of experience directly related to the specified duties and responsibilities.

Other Requirements / Competencies:

• Skilled in the use of computers and related applications, including Office 365, with the ability to use them to create complicated documents and reports; willingness to learn and adapt to new software.
• Familiar with computer-based group conference processes (ie. Zoom)
• Ability to re-prioritize and adjust to interruptions and changing requirements.
• Ability to comprehend information and communication effectively both orally and in writing, including business communications.
• Ability to understand and follow specific instructions and procedures and use a problem-solving approach.
• Knowledge of supplies, equipment, and/or services ordering and inventory control.
• Ability to gather data, compile information, and prepare reports.
• Ability to gather and analyze statistical data and generate reports.
• Records maintenance and database management skills.
• Ability to analyze and solve problems.
• Ability to make administrative/procedural decisions and judgments.
• Ability to create, compose, and edit written materials.
• Organizing and coordinating skills.
• Ability to record and transcribe meeting minutes.

*** Prior to confirmation of employment all applicants must provide a current (dated within 6 months of hiring date) Criminal Record Check. These checks can take up to 6 weeks to obtain, please ensure you prepare accordingly.

The Program

WJS Canada - Ontario, provides culturally-based programs and social services for children, youth and families in the northwestern Ontario communities of Kenora, Dryden and Sioux Lookout.

This position is based at the ACE Program, which is a section 23 classroom, funded by the Ministry of Education and Ministry of Children, Community and Social Services. It provides the mechanism to support students, with a focus on aboriginal youth at the Kenora Attendance Centre in a holistic way to prepare them for a return to a regular classroom setting or alternatively a post schooling readiness to enter the community as contributing members.

Our Employees Enjoy:

• Generous benefit packages (for staff 30+hrs/wk) starting after 3-months employment
• Safe, respectful and caring team environment
• Training programs to ensure professional development and career development