Job #J0323-1520

Organization: WJS Canada 
Job Title: Staff Scheduling Clerk
Job Type: Permanent, Part-Time
Location: Remote (Home office) in British Columbia
Hours of Work Per Week: 10 (with potential to pick up additional shifts, dependent on the needs of the business)
Scheduled Hours: Wednesday and Thursday, 1400-1900

The Position
Working remotely from a home-based office (in BC), the Staffing Office Clerk coordinates scheduling and staffing to ensure sufficient staff coverage for all programs within WJS in BC. Assists in creating a steady source of casual employees for programs and helps in creating a consistent onboarding and orientation experience for casual employees.

One (1) permanent, part-time position:

• 10 hours per week
• Wednesday and Thursday, 1400-1900

*Position will be a fully remote position, based at the employee's home-based office (located within the province of British Columbia, Canada)**

**Looking for a candidate that is able to work remotely from their home office in British Columbia, to accommodate the needs of the programs within the PST time zones.**

WJS Canada is also reviewing applicants in a Casual / On-Call role, with the potential to increase into part-time scheduling. The casual positions would be needed to work weekdays and weekends, in both morning and afternoon/evening scheduling.

The Program

WJS Canada provides social services to children, youth, adults and families facing difficulties through a personalized, trauma-informed approach to care, in an environment of cultural respect and support.

The WJS Canada Staffing Office supports programs in two provinces across Canada.

In Your Role You Will

• Serve as a contact point for employees regarding illness, absences or vacancies from work and communicates information to  program/management. Acting as a resource for staff questions regarding staffing and scheduling.
• Call in relief staff according to predetermined guidelines and refers problems or difficulties to supervisor. Log phone calls and communications with casual staff regarding vacant shifts.
• Use scheduling/shift bidding applications to schedule vacant shifts according to conditions in the collective agreement
• Work with managers to confirm time sheet records for relief staff are accurate.
• Work with Human Resources and program management to project staffing needs and achieve required staffing levels
• Maintain on-call list and seniority data
• Assist in recruiting new staff for casual positions
• Networki with colleges and practicum coordinators to maintain a pipeline of talent/employees
• Coordinate practicums for casual positions
• Coordinate and facilitate WJS “Employee in Training” (EIT) Orientation program
• Support HR Manager/team with obtaining security clearances for employees
• Maintain related data
• Adhere to the standards as guided by WJS general, personnel and program policies, as well as provincial regulations and demonstrates an understanding of WJS values, policies, and procedures
• Perform miscellaneous job-related duties as assigned

*** Prior to confirmation of employment all applicants must provide a current (dated within 6 months of hiring date) Ministry Check. These checks can take up to 6 weeks to obtain, please ensure you prepare accordingly.

As An Ideal Candidate You Possess

• High School Diploma, GED or Diploma/Degree in a related field (i.e. human resources, social work, medical office administration, office administration, etc.)
• MINIMUM of 3 YEARS staffing, Human Resources, recruitment or related working experience - payroll administration, Nursing Unit Clerk, etc.
• Recruitment experience that includes resume screening, interviewing and reference checking
• Working experience with collective agreements / unionized environments
• Skill in the use of computers and related applications, Office 365, including Word, Excel, and SharePoint, with the ability to use them to create complicated documents and reports; willingness to learn and adapt to new software.
• Accountability and quality as it pertains to adherence to policy and/or union/collective agreements.
• Skill with HRIS Scheduling systems.
• Communicate effectively both verbally and in writing.
• Ability to re-prioritize and adjust to interruptions and changing requirements.
• Ability to understand and follow specific instructions and procedures using a problem-solving approach.
• Ability to foster team approaches, passion for problem solving.
• Organizing and coordinating skills.

What WJS Canada does

For over 35 years, WJS Canada has provided social services to children, youth, adults and families facing difficulties. We provide support and services to persons with developmental disabilities, at-risk youth, offenders who wish to rejoin and contribute to their community and adults recovering from an acquired brain injury. We take a personalized, trauma-informed approach to care in an environment of cultural respect and support.

Our Employees Enjoy

• Work/life balance with flexible hours and remote work options
• Learning and career development opportunities
• Competitive wages
• Employee and Family Assistance Program
• Employee recognition