Job Posting 93426

Employee Scheduling Specialist
WJS Canada
Work From Home - Alberta, British Columbia
Work remotely from home office; in British Columbia or Alberta
closed yesterday (Wed, 31 May)
full time  •  $25+/hr PLUS employer-paid health & dental benefits

**Looking for a candidate that is able to work remotely from their home office; in British Columbia or Alberta, to accommodate the needs of the programs within the PST and MST time zones.**


The Program
WJS Canada provides social services to children, youth, adults and families facing difficulties through a personalized, trauma-informed approach to care, in an environment of cultural respect and support.
The WJS Canada Staffing Office supports programs in two provinces across Canada.

The Position
The Staffing Specialist is responsible for monitoring and assisting with assessment of the 24/7 float pool of casual/on call employees to cover short-term absences in multiple programs. They will  lead a small team to ensure ensure sufficient staff scheduling for all social services programs covering planned and unplanned sick leave, vacations, other absences, etc.
In Your Role You Will
• Direct, supervise and train a small team of Staffing Clerks
• First point of contact for trouble-shooting and resolution of scheduling matters
• Assign scheduling workload for designated programs among team members
• Develop and implement processes and procedures, and specific training needs
• Contact point for employees regarding illness, absences or vacancies from work and communicates information to program/management.

• Answer staff questions regarding staffing and scheduling

• Use scheduling/shift bidding applications to schedule vacant shifts and call in relief staff according to collective agreement/program protocols
• Confirm  relief staff time sheet records with managers

• Project staffing needs and achieve required staffing levels in conjunction with Human Resources/program management  

• Maintain on-call list and seniority data
• Support HR Manager/team with obtaining security clearances for employees
• Full job description available upon request.

*** Prior to confirmation of employment all applicants must provide a current (dated within 6 months of hiring date) Criminal Record Check and Ministry Check. These checks can take up to 6 weeks to obtain, please ensure you prepare accordingly.

As An Ideal Candidate You Possess
• 3+ year experience directly related to the specified duties and responsibilities.
• Familiarity with union/collective agreements, particularly CSSEA, CUPE, UNIFOR
• Minimum High School Diploma, GED or Diploma/Degree in a related field/administration program.
Required Competencies
• Accountability and quality as it pertains to adherence to policy and/or union/collective agreements.
• Skill with HRIS Scheduling systems.
• Skill in the use of computers and related applications, Office 365, including Word, Excel, and SharePoint, with the ability to use them to create complicated documents and reports; willingness to learn and adapt to new software.• Communicate effectively both verbally and in writing.
• Ability to re-prioritize and adjust to interruptions and changing requirements.
• Ability to understand and follow specific instructions and procedures using a problem-solving approach.
• Ability to foster team approaches, passion for problem solving.
• Organizing and coordinating skills.

What WJS Canada does
For over 35 years, WJS Canada has provided social services to children, youth, adults and families facing difficulties. We provide support and services to persons with developmental disabilities, at-risk youth, offenders who wish to rejoin and contribute to their community and adults recovering from an acquired brain injury. We take a personalized, trauma-informed approach to care in an environment of cultural respect and support.

Our Employees Enjoy
• Employer-paid Dental & Extended Health benefits • A fair and equitable wage.
• Staff training and opportunities to learn/work in a wide array of programs.
• An empowering balance of independence and supervision.
• Best practices programming and innovative client care.

Please Note: is not affiliated with and in no way endorses or vets the organization that posted this job. Any links posted within the job will take you to their external site where the same disclaimer applies.

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