subject matter expert (sme): outreach and community connections
The Alberta Association of Immigrant Serving Agencies (AAISA) is seeking a subject matter expert(s) (SME) to create and deliver professional development training. The training will focus on outreach and community connections, its importance in supporting the settlement and integration of newcomers’ communities, particularly, in rural areas.
The Alberta Association of Immigrant Serving Agencies (AAISA) is a non-profit umbrella organization that has represented, supported, and advocated for Alberta’s settlement and integration sector since 1980. Collectively, AAISA member agencies offer services to newcomers in over 22 municipalities across the province. AAISA’s mandate is to build sector capacity to serve newcomers by providing access to relevant and meaningful professional development opportunities, engaging the sector on issue-based initiatives, and by undertaking research to build understanding of context and emerging needs.
More info about AAISA: www.aaisa.ca
CONTEXT AND BROAD objectives
With an influx of newcomers choosing to live in smaller and rural centres in Alberta upon their arrival in the province, the need for community outreach and building collaborative communities is imperative. In a recent survey conducted by AAISA in partnership with Rural Support Network, the results indicated that building relationships and outreach is one of the major gaps and aspirations found in rural communities which play an integral role in the social and economic success of newcomers who reside within them. Through increased networking, partnerships and collaborative efforts, individuals and organizations supporting newcomers could potentially improve settlement outcomes in various communities.
It is evident that outreach, building community connections and development are important parts of the process of engaging and creating a welcoming community. Through engaging the community, it allows for the advocacy of those on the periphery of society, thus creating a community that welcomes and integrates newcomers and those alike.
Funded by Government of Alberta (GOA), AAISA aims to provide practical insights to the concepts and strategies used in planning programs for newcomers in Alberta’s rural regions, to increase the outreach and utilize the capacity of building collaborative communities within the municipalities in which newcomers choose to settle. This course would offer settlement workers and individuals supporting newcomers and refugees the needed knowledge and skills to reach newcomers at various stages of the settlement process, particularly within rural communities in Alberta.
The objectives of this course must include, but is not limited to, the following:
This course will be open to anyone but must be designed for settlement workers and service providers who are working in or with the immigrant and refugee-serving especially rural sector across Alberta.
scope of work
The scope of work of the project is as follows:
Courses are developed according to AAISA’s settlement practitioner competency framework, representing best practices and describing a continuum of functions and activities within the settlement sector.
AAISA courses comprise 5-7 modules which include guiding materials for up to 15 hours of training time, delivered as an online or in-person facilitated course and as a self-paced course over an agreed period of time. Each course is designed to be highly interactive, incorporate participant experience, and provide a balance of theoretical knowledge and skill development. Other AAISA courses can be provided to the selected SME(s) as a guiding resource.
The development of the course should start in July 2023. It is expected that the course deliverables will be submitted by the SME in October 2023 with the delivery of the facilitated synchronous sessions completed no later than November 2023 . The facilitated synchronous session may be online via zoom or any other video conferencing platform or in-person over 1 to 3 weeks, as to be agreed. The self-paced version of the course will be developed and completed in consultation with AAISA’s Online Learning Coordinator no later than FEB 2024. Please note that the self-paced delivery of the course may involve some live sessions and active participation of the SME.
Proprietary right to all data, materials, documentation and products originated by and prepared pursuant to the contract shall belong exclusively to AAISA. The contractor will acknowledge and agree that any Product and/or Deliverable created shall be considered a “work made for hire” and all rights to said Product and/or Deliverable shall belong exclusively to AAISA. The contractor will be prohibited from disseminating products and information developed.
The SME (also known as the “consultant”) will be responsible for:
AAISA will be responsible for:
We require a detailed proposal with a cost estimate and projected timelines for the project that includes the above deliverables. PLEASE NOTE that the proposal is for a total of $8,000 for all SMEs (subject to negotiation).
The proposal should include:
SELECTION CRITERIA & PROCESS.
The following are the criteria we will use in the selection process:
The proposal will be reviewed in detail according to the above criteria. Shortlisted candidates may be asked to provide portfolios of their work or examples of previously designed and developed courses and/or workshops, as well as to participate in an interview. All applicants will be promptly notified when a selection has been made.
Both individual and collaborative proposals will be considered.
Please send an electronic submission including the following: letter of intent, resume, plan, examples of past work, and proposed fees to . Please ensure that your name or your organization’s name appears in the file name.
Your electronic submission should be sent by Monday, May 29, 2023 @ 5PM MDT to with the email title: “RFP Submission: Outreach and Community Connections”
Qualified applicants will be added to AAISA’s network for notification of future opportunities.
If you have any questions, please contact .
AAISA is an Equal Opportunity Employer, and we work to sustain anti-discrimination and anti- racism practices in our workplace. We do not discriminate based on race, ethnicity, sexual orientation, gender identity and/or gender expression, age, physical or mental health, religion or beliefs, or any other status protected by law. Harassment or discrimination is not tolerated at AAISA. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business need
PLEASE NOTE: AAISA is not obligated to accept the lowest cost proposal. In addition, AAISA need not accept any of the proposals. All decisions of AAISA shall be final and binding.
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