Human Resources Assistant

Full-time Canada Summer Jobs Opportunity

8-Week Contract

York Region

Who we are:           Job Skills offers employment solutions connecting the skills of job seekers with the needs of employers to create a more vibrant community.

What we need:     The successful candidate will meet the following criteria:

• Must be between 15 and 30 years of age at the start of employment
• Must be a Canadian Citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act* for the duration of the employment and,
• Must have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations

*Foreign Students are not eligible

Applicants should also have the following qualifications/skills:

• Have excellent communication skills (written, verbal)
• Have excellent customer services skills with both internal and external customers
• Have superior organizational skills, with the ability to multi-task, in a fast-paced environment
• Proficient in MS Office Applications (Word, Excel, PowerPoint and Access)

Preferred candidates will be enrolled in either a college and/or university level program, majoring in one of the following disciplines:

• Human Resources or related field

 What you will do: Support Job Skills’ Human Resources department by:

Recruitment and Onboarding

• Developing an understanding of the applicant pre-screening process and being able to pre-screen candidates
• Becoming familiar with the job posting process (internal and external) and being able to post jobs in accordance with company standards/legislative requirements
• Assisting in the interview process and collaborating with the internal interview team to co-ordinate full interview cycle
• Learning the reference checking process and being able to conduct candidate reference checks
• Assisting with job offers and the orientation process

Database and File Maintenance

• Becoming familiar with the Job Skills’ timesheet management database and assisting in the monitoring of staff timesheets and preparation of related monthly reports
• Maintaining both paper and electronic staff files

Reporting and Documentation

• Becoming familiar with regular HR reports and being able to collect data, analyze information and prepare reports, as required
• Learning HR templates available in the Human Resources directory and being able to produce basic HR documents

Special Projects

• Updating of health and safety processes and communication of same
• Revising Job Skills job descriptions, including related competencies
• Updating of Job Skills’ Staff Manual
• Becoming familiar with all HR processes and updating the HR Operating Procedural Manual
• Participating in committee work, both with the Joint Health & Safety Committee and Equity, Diversity and Inclusion Committee
• Working with HR and staff to produce monthly bulletins related to the Joint Health & Safety Committee

General Office Duties

• Becoming familiar with Job Skills’ mandate, objectives and programs, through the review of available literature, involvement in staff meetings and site-specific visits
• Responding to general inquiries for information and referring walk-in/telephone clients to appropriate Job Skills and other community services and programs, as required
• Developing and maintain a working relationship with all Job Skills’ departments, at all Job Skills’ offices
• Learning to operate basic office equipment (e.g. phone systems, printer, scanner, postage machine, desk top computer, including related computer programs, e-mail and directories)

Competencies:

• Client Service Orientation
• Teamwork
• Building Collaborations/Partnerships
• Self-Confidence
• Accountability
• Persuasive Communication
• Problem Solving
• Leadership

What you will get: In addition to the satisfaction gained from helping people reach their goals, Job Skills offers a competitive salary!

If you are interested in this employment opportunity, please read on to learn more about Job Skills, how you can apply to this exciting position and become part of our growing Job Skills Team!

Job Skills is a forward thinking, not-for-profit, charitable organization that is constantly developing or implementing new Programs to help individuals achieve economic independence. In doing so, we aim to contribute to the economic and social viability of our community. We are ethical, client-focused, performance-oriented and believe in the personal growth of our staff, our community and our clients.

As a Human Resource Assistant with Job Skills, you will work for a high performing organization that is dedicated to assisting individuals in achieving their employment goals. In this role, you will utilize your unique combination of skills and experience to help clients find and maintain meaningful employment.

Job Skills is committed to fostering a workplace that is both inclusive and representative of the communities we serve. As a diverse workplace incorporates a variety of backgrounds and perspectives, we believe that being a diverse and inclusive organization is essential to achieving success and client satisfaction in all Job Skills’ Services and Programs. To meet these objectives, we invite all qualified candidates from diverse backgrounds to apply. Please be advised that accommodation is available upon request.

We thank all applicants, but only those to be interviewed will be contacted. Please indicate the position title, and job reference number in the email subject line and tell us how you learned about this opportunity in your cover letter.