Haven Society in Nanaimo is looking for an experienced Executive Assistant who wants to join a team that makes a vital impact in the community. Haven Society is an anti-violence organization operating from feminist principles promoting the integrity and safety of women, children, youth and families. Haven Society supports Central Vancouver Island, working to develop a respectful and healthy community by providing a continuum of services, public education, and advocacy. While this is an exempt position, you will be working in a unionized environment, and union experience would be considered an asset.

What You’ll Do

The Executive Assistant assists the Senior Management Team with all administrative tasks, and provides support for the Board of Directors. Duties include, but are not limited to:

• Fields phone calls, assists with reviewing emails, and discerns level of priority
• Arranges and attends meetings, helps create agendas, takes and distributes minutes
• Prepares a variety of confidential documents
• Assists with some HR functions including the recruitment and onboarding processes
• Collects and reimburses out-of-pocket expenses

Who You Are

You have exceptional organizational and time management skills. You display good judgement and problem-solving skills when faced with a challenge and in your day-to-day. You have strong interpersonal skills and are comfortable building relationships with a variety of internal and external stakeholders. Your verbal and written communication skills allow you to interact with others clearly. You are a team player and enjoy supporting others.

Your Qualifications

• Completion of a 1 year Certificate in Office Administration, or equivalent
• Minimum of 2 years’ experience in an executive assistance and administration role
• Experience working in a union environment is preferred
• A satisfactory Criminal Records Check for working with children and vulnerable populations

Additional Information

Job Type: Full Time/Permanent
Salary: $56,550 to $62,400 per annum based on experience

Haven Society is a scent-safe environment; all employees and visitors are asked to refrain from using or wearing scented products at Haven Society facilities.