Job Posting 94417

Executive Administrative Assistant
Community Living British Columbia
Vancouver & Lower Mainland
Vancouver, BC, CAN V6P 6G5
closed 2 days ago (Mon, 29 May)
full time - temporary / contract

We are proud to be selected as one of B.C.'s Top Employers once again!

If you are looking for an opportunity to contribute your experience, knowledge, and passion in a meaningful way, CLBC is the place for you!

Community Living British Columbia (CLBC) is a Crown corporation responsible for arranging supports and services for adults with developmental disabilities and their families. CLBC staff strive to advance the vision of Communities of belonging, lives with connection.

Visit our Careers at CLBC page to learn more about working at CLBC, what we offer, and tips for the interview process.

The Role:
As an Executive Administrative Assistant at CLBC, you will provide a full range of administrative and clerical support to two or more Executive staff and their respective team members.

Responsibilities include:

  • Establish and build relationships with senior and executive officials, both within and outside government
  • Manage the Executive's calendar, prioritize meetings, schedules, assignments and travel arrangements
  • Respond quickly to emerging issues and changing priorities, using sound judgment in assessing the urgency and importance of various issues requiring the attention of the Executive team
  • Provide project administrative support including updating Gantt chart, keeping track of project progress
  • Exercise receiving authority for office administration budgets, personnel expenditures and recommend travel options to employees as per policy
  • Check and update Time and Leave entries for all Head Office staff, every pay period
  • Prepare and type correspondence, letters, briefing notes, PowerPoint presentations, take minutes, maintain confidential filing and tracking systems, screen mail, visitors and telephone calls for the Executive team.

This role requires you to be adaptable, organized and flexible, as well as service and results-oriented; have excellent computer skills; excel at building effective working relationships, be cooperative, and be an excellent team player.


  • Grade twelve diploma or equivalent education, and the completion of a business college or office administration course. A relevant combination of education and experience may be considered
  • 3-5 years of experience working in an executive office environment supporting senior executives on a daily basis
  • Comprehensive knowledge and ability to produce accurate reports and presentations using software such as MS Excel, Word, PowerPoint, VISIO, SharePoint and Adobe Acrobat
  • Ability to type a minimum of 50 wpm

Travel: Off-site work may be occasionally required within the Province of BC. Possession of a valid Class 5 Drivers License, clean driving abstract and use of own vehicle on expenses may be required.

Hybrid Work combines on-site office work with flexibility to work from home 1 day per week within BC after passing a 6-month probationary period.

Benefits: You will receive a comprehensive benefits package:

  • Employer-paid extended health and dental plan
  • A BC Public Service Pension plan with employer contributions
  • Generous vacation plus additional personal days
    Paid maternity/parental/adoption leave
  • Life insurance, paid sick days, and, if needed, long-term disability
  • Wellness supports, including an Employee and Family Assistance Program
  • Professional development funds and resources to encourage continuous learning and skill development
  • Access to government discounts to travel, cell phones, and more!

Additional Info:
Team: Service Delivery Projects & Process Improvements
Term/Status: Auxiliary - Anticipated 70 hours bi-weekly for a 12 Month term
Classification/Salary: Excluded compensation

We require anyone joining our team to provide proof of full COVID-19 vaccination.

Closing date: May 29, 2023

Apply now! Submit an online application. Applications received by other means will not be considered.

Successful applicants are subject to a Criminal Record Check.

Community Living BC is an equal opportunity employer.

Please Note: is not affiliated with and in no way endorses or vets the organization that posted this job. Any links posted within the job will take you to their external site where the same disclaimer applies.

Thanks for looking on and good luck with your job search!