About Us 

The Canadian Media Producers Association – BC Producers Branch represents over 150 BC-based Canadian independent producers engaged in the development, production and distribution of English-language TV programming, movies and digital media content. The CMPA works with producer-members to further strengthen the media production sector in Canada, and to ensure a bright future for content made by Canadians.

The CMPA is currently seeking a dynamic Finance & Administrative Coordinator, BC Branch to support our staff members in the areas of finance, administration, office operational requirements, executive assistance, member services, and communications.

ROLES & RESPONSIBILITIES:

Finance, Administration and Operational

• Provide financial administrative support with data entry, invoice management, receipts, expenses, petty cash and payment coordination as directed
• Provide administrative support as required (e.g. manage boardroom bookings, scheduling of office meetings, Zoom/conference calls, calendar management, drafting and distributing agendas and other materials, recording minutes and follow up on action items, preparation of documents and materials, booking travel, accommodations, audio-visual)
• Answer and direct incoming calls, general telephone and email enquiries, and greet/direct walk-in traffic
• Open and distribute mail, coordinate incoming and outgoing couriers
• Maintain general office filing system
• Order office supplies
• Organize food for general kitchen and meetings
• Keep the common spaces tidy, liaise with building management concerning maintenance
• General IT services (e.g. liaise with IT technicians)
• Maintenance of office equipment (e.g. photocopier)

Database

• Enter information in Customer Relationship Management (CRM) system
• Pull CRM reports as required

Executive Assistance

• Support Managing Vice-President with scheduling, expenses, research, communications and other ad hoc requirements
• Support COO, VP and Directors with events, travel and communications as required

Member Services

• Maintain and update membership list and prepare materials for new member meetings
• Assist in organizing events, including catering arrangements and invitations
• Support the administration of the annual elections process for the BC Branch Council and assist with AGM

Communications

• Monitor the general CMPA-BC email account
• Send communication items and surveys (e.g. MailChimp and SurveyMonkey)
• Manage and post on various social media platforms

Additional Responsibilities

• Assist staff with special projects as required
• Liaise with other staff and offices and assist in CMPA-wide initiatives
• Other duties as assigned and in keeping with the level of the job description

COMPETENCIES REQUIRED:

• Minimum two years of office and/or accounting experience
• Working toward a professional designation considered an asset
• Exceptional Microsoft PC skills (i.e. Word, Excel, CRM, Power Point, Outlook)
• Strong and demonstrable written and oral communication and interpersonal skills
• Able to build and maintain positive and effective working relationships with internal and external parties
• Knowledge of general office IT set-up and requirements
• Ability to maintain filing systems and databases
• Knowledge of supplies, equipment, and/or services ordering
• Able to work independently and in a team environment
• Focused, detail oriented
• Proven ability to effectively prioritize, multi-task and manage work flow
• Adaptable to changes in process, systems and organization structures and priorities
• Ability to exercise good judgment, show initiative and be proactive
• Industry experience considered an asset
• Familiarity with MailChimp, SurveyMonkey and key social media platforms considered an asset
• English (written and spoken) essential
• French (written and spoken) considered an asset

Notes:

REPORTS TO: Manager, BC Finance & Facilities

LOCATION: Full-time position based in Vancouver. Currently remote/in-office hybrid schedule.

The CMPA is committed to equity, diversity and inclusion in our organization, and in our work. We strive to create a workplace that honours a diversity of lived experiences, perspectives, abilities and identities, and to foster and maintain a working and learning environment that is inclusive and equitable. We welcome all applicants, and in particular applicants from equity-seeking or sovereignty-seeking communities.

Accommodation for those requiring accessible alternatives is available on request for applicants taking part in all aspects of the selection process.