Events Assistant

Full-time, Contract

Term: 44 weeks, October 30, 2023, to August 30, 2024

Rate: $21.64 plus 12% in lieu of vacation and benefits (37.5 hour work week)

GENERAL ACCOUNTABILITY

Reporting to the Program and Events Coordinator (PEC), the Events Assistant works closely with the PEC and other programming staff to coordinate and deliver on- and off-site community engagement programs, events and activities. The Events Assistant also oversees all aspects of volunteer coordination for the organization.

SPECIFIC ACCOUNTABILITIES

• Assist with the development and oversee the delivery of on - and off-site community engagement events and activities including but not limited to:
• scheduling and booking as required for events and activities
• arranging for special occasion licenses as required
• purchasing food and supplies as required
• recruiting and liaising with arts facilitators
• budget reconciliation
• creation of activity descriptions
• sourcing and purchasing of supplies
• creation/design of site and room set-ups
• attending events to oversee site set-up, clean-up and the delivery of activities
• supporting arts facilitators and other PdA staff at identified community engagement events
• Assist the PEC with the coordination of the Artist in Residence program
• Assist the Exhibitions Coordinator at exhibition openings, Family Days and other in-house events as identified
• Provide administrative and event assistance for dance and theatre productions, the Summer Theatre Troupe program other productions as identified
• Volunteer coordination including recruitment, communication, training and supervision
• Assist with the coordination of the Youth Arts Committee including attending and facilitating meetings and event coordination
• Other tasks as assigned by the PEC

QUALIFICATIONS, SKILLS & EXPERIENCE

• Degree in arts administration or events management or equivalent in skills and experience
• Excellent working knowledge of standard Microsoft Office software
• Knowledge and interest in dance, theatre, arts education is an asset

REQUIREMENTS

• Police Information Check with a vulnerable sector check
• Valid Driver’s License and access to a vehicle is required
• Excellent attention to detail
• Excellent verbal and written communication skills
• Demonstrated ability to manage multiple priorities and deadlines
• Ability to relate to youth
• Ability to work evenings and weekends as required
• Ability to lift 30 lbs.