We are proud to be selected as one of B.C.'s Top Employers once again!

If you are looking for an opportunity to contribute your experience, knowledge, and passion in a meaningful way, CLBC is the place for you!

Community Living British Columbia (CLBC) is a Crown corporation responsible for arranging supports and services for adults with developmental disabilities and their families. CLBC staff strive to advance the vision of Communities of belonging, lives with connection.

Visit our Careers at CLBC page to learn more about working at CLBC, what we offer, and tips for the interview process.

The Role

As a Contracts Clerk at CLBC, you will be responsible for processing various administrative and financial documents, inputting system data, providing reception and switchboard services, as well as administrative and program support to staff. Duties include:

• Preparing, tendering for, awarding, administering and monitoring contracts for the delivery of CLBC supported services and funding in accordance with current legislation, contract specifications, and agency policy and procedures within a regional area.
• Maintaining a computerized status log and database of all regional contracts and providing up-to-date reports as required to managers and CLBC staff
• Maintaining physical and electronic files for people with developmental disabilities and their families, along with a general filing system, including scanning of documents
• Providing word processing, data input & typing support such as correspondence, mail merges, meeting minutes, forms, client information
• Producing reports
• Greeting, screening and directing families and persons with developmental disabilities to the appropriate office and agency for service. This will include establishing and maintaining positive relations under possible adverse or emotional circumstances
• Maintaining knowledge of staff whereabouts, booking appointments and meeting rooms, monitoring appointment list and notifying staff of arrivals
• Liaising with Quality Service Analysts for initial, renewal and modification contracts
• Verifying that backup and source documents are accurate, complete and compliant and are approved by appropriate spending authority in accordance with CLBC policy and procedure
• Resolving transactions that are not in compliance, referring complex transactions to the supervisor
• Processing invoices in preparation for invoice entry by the Accounts Department
• Liaising with service providers and Quality Service Analysts to assemble and prepare, as directed, all relevant information necessary to create requests and other procedures to ensure the contracting process meets all required legislative requirements

This is the role for you if you are an administrative professional that:

• has excellent attention to detail
• enjoys working collaboratively
• has excellent listening skills
• is able to clearly communicate to a wide range of individuals
• has strong organizational and time management skills
• is able to manage several concurrent tasks

Qualifications

• Grade twelve diploma or equivalent education
• A combination of 3 years of clerical/administrative support experience, education, and/or training in a financial position (e.g. payroll, accounts payable, accounts receivable, bookkeeping)
• Strong MS Word and MS Excel skills
• Preference may be given to candidates with experience processing contracts
• Typing speed of 50WPM

Benefits You will receive a comprehensive benefits package:

• Employer-paid extended health and dental plan
• A BC Public Service Pension plan with employer contributions
• Generous vacation plus additional personal days Paid maternity/parental/adoption leave
• Life insurance, paid sick days, and, if needed, long-term disability
• Wellness supports, including an Employee and Family Assistance Program
• Professional development funds and resources to encourage continuous learning and skill development
• Access to government discounts to travel, cell phones, and more!

Additional Info
Team: NTC North
Status/Term: Regular/Part time - 0.75 FTE, 52.5 hours bi-weekly
Classification/Salary: Clerk R12: Position starts at $39,602 annually

The health and safety of our team and communities is paramount to CLBC. Accordingly, we require anyone joining our team to provide proof of full COVID-19 vaccination.

Closing date: September 26, 2023

Apply now! To be considered, please submit an application online. Applications received by other means will not be considered.

Successful applicants are subject to a Criminal Record Check.

An eligibility list for internal candidates may be established.

Reasonable accommodations are available on request for candidates taking part in the recruitment process. If you require support applying online because you are a person with a disability, please contact us at CLBCPeopleS.

CLBC encourages applications from all equity-seeking groups.