The Administrative Assistant will work with all departments to develop and assist in data management, staff opportunities, communication, resources, and materials within the programs and services of Hope Mission.
The Administrative Assistant will also work in a team setting providing customer service to all employees within Hope Mission Programs.
Major Duties and Responsibilities:
Inputs information into our database system, ensuring all records are up to date and accurately created and maintained
Assists with collecting employees’ information and preparing it for Payroll and HR, to ensure that employees are paid accurately at all times
Administers and monitors various staff-related programs as required, to support functional and corporate objectives
Prepares standard and ad-hoc reports in order to provide managers and employees with accurate information when needed
Completes special projects as assigned by management to ensure current and efficient processes, practices, and proceduresProvides support to his/her team and performs other duties assigned in order to contribute to the efficiency and service levels of the department
Assist in the implementation of new policies, best practices, programs, procedures, and standards for the organization
Provides advise and recommendations on the effective structure and utilization of administrative and support staff
Participates in staff-related projects as required, including health and safety programs, training plan, and internal communications.
Other duties as assigned.
Filing: making sure all information is organized correctly in each file
Collecting, entering, and organizing paperwork that is sent by other departments
Work with other Administrative Assistants in organizing meetings and special presentations for staff members, getting all paperwork and electronic information ready for meetings, updating handbooks and manuals, etc.
Responsible for collecting information needed to submit work benefit claims
Ensure that requested time off is tracked properly and up to date.
Examine timesheets submitted by all departments making sure if complies with overtime and leave of absence policies and procedures
Answer staff inquiries about administrative tasks
Attend meetings in different locations when required
Active involvement in the organization of staff-related events
Assist in trainings and special presentations as requested by management
Assist in the general maintenance of the office building
Maintain current electronic files and databases
Prepare any reports requested from management
Collect and organize daily data, keeping statistics up to date
Minimum Qualifications and Skills:
University or college degree in a business management, administration, or other related field
Minimum three years of experience in an administrative assistant function
Knowledge of OH&S and Alberta Employment Standards
Familiar with Alberta Human Rights legislation
Experience in customer service
Excellent time management and organizational skills
Proficiency in MS Office: extensive knowledge of Excel, word processing, and database software
Highly detail oriented with excellent organizational skills
Motivated and have the ability to work well independently and within a team
Ability to work well under time pressure
Strong analytical skills and ability to perform critical analysis
Excellent communication skills (oral/written)
Superior listening skills
Excellent interpersonal skills
Full understanding of professional ethics with an emphasis on customer service (staff members in different departments, coworkers, and peers)
Superior telephone manners and etiquette
Being a Christian Organization we require our employees to be in agreement and sign the Hope Mission Statement of Faith.
Must be legally entitled to work in Canada on a full-time basis.
Able to provide Criminal Record Check and Vulnerable Sector Search
A letter of reference from a ministry or church is an asset
Adherence to Hope Mission’s Policies and Procedures.
To Apply, please send:
Cover letter stating why you would like to work in a Christian organization
TO: Hope Mission Human Resources:
We thank all applicants for their interest; however only those candidates selected for an interview will be contacted.
How to Apply
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Contact Details Human Resources, People & Culture Manager
Hope Mission, 9908 106 Avenue NW, Edmonton, AB (780) 422-2018
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