Job Title :  Administrative Assistant  

Based at : Edmonton 

Reports to :  Senior Manager, Support Services 

Hours of work : 40hrs per week, Mon-Fri 

Start date : Immediate 

Status : Full time, permanent or contract 

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OUR MISSION 

To serve, strengthen and uplift men, women, youth and children through the life-changing gospel of Jesus Christ  

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Job Summary: 

The Administrative Assistant will work with all departments to develop and assist in data management, staff opportunities, communication, resources, and materials within the programs and services of Hope Mission. 

The Administrative Assistant will also work in a team setting providing customer service to all employees within Hope Mission Programs.         

Major Duties and Responsibilities:  

• Inputs information into our database system, ensuring all records are up to date and accurately created and maintained 
• Assists with collecting employees’ information and preparing it for Payroll and HR, to ensure that employees are paid accurately at all times 
• Administers and monitors various staff-related programs as required, to support functional and corporate objectives 
• Prepares standard and ad-hoc reports in order to provide managers and employees with accurate information when needed 
• Completes special projects as assigned by management to ensure current and efficient processes, practices, and procedures Provides support to his/her team and performs other duties assigned in order to contribute to the efficiency and service levels of the department 
• Assist in the implementation of new policies, best practices, programs, procedures, and standards for the organization 
• Provides advise and recommendations on the effective structure and utilization of administrative and support staff 
• Participates in staff-related projects as required, including health and safety programs, training plan, and internal communications. 
• Other duties as assigned. 

Other Duties: 

• Filing: making sure all information is organized correctly in each file 
• Collecting, entering, and organizing paperwork that is sent by other departments 
• Work with other Administrative Assistants in organizing meetings and special presentations for staff members, getting all paperwork and electronic information ready for meetings, updating handbooks and manuals, etc. 
• Responsible for collecting information needed to submit work benefit claims 
• Ensure that requested time off is tracked properly and up to date.  
• Examine timesheets submitted by all departments making sure if complies with overtime and leave of absence policies and procedures 
• Answer staff inquiries about administrative tasks 
• Attend meetings in different locations when required 
• Active involvement in the organization of staff-related events 
• Assist in trainings and special presentations as requested by management 
• Assist in the general maintenance of the office building 
• Maintain current electronic files and databases 
• Prepare any reports requested from management 
• Collect and organize daily data, keeping statistics up to date 

Minimum Qualifications and Skills: 

• University or college degree in a business management, administration, or other related field 
• Minimum three years of experience in an administrative assistant function 
• Knowledge of OH&S and Alberta Employment Standards 
• Familiar with Alberta Human Rights legislation 
• Experience in customer service 
• Excellent time management and organizational skills 
• Proficiency in MS Office: extensive knowledge of Excel, word processing, and database software 
• Highly detail oriented with excellent organizational skills 
• Motivated and have the ability to work well independently and within a team 
• Ability to work well under time pressure 
• Strong analytical skills and ability to perform critical analysis 
• Excellent communication skills (oral/written) 
• Superior listening skills 
• Excellent interpersonal skills 
• Full understanding of professional ethics with an emphasis on customer service (staff members in different departments, coworkers, and peers) 
• Superior telephone manners and etiquette 

Other Requirements: 

• Being a Christian Organization we require our employees to be in agreement and sign the Hope Mission Statement of Faith. 
• Must be legally entitled to work in Canada on a full-time basis. 
• Able to provide Criminal Record Check and Vulnerable Sector Search 
• A letter of reference from a ministry or church is an asset 
• Adherence to Hope Mission’s Policies and Procedures. 

To Apply, please send: 

1. Resume and 

1. Cover letter stating why you would like to work in a Christian organization 

TO: Hope Mission Human Resources:   

We thank all applicants for their interest; however only those candidates selected for an interview will be contacted.