• Become eligible to receive RRSPs after working at Watari for 1 year. (3%)
• Receive extended health benefits after completing a 3-month probationary period.
• Start with 2 weeks paid vacation. (receive 1 day of additional vacation time for every year you work at Watari – up to 11 years)
• Accrue additional paid time-off time in addition to vacation time. (up to 126 hours of paid time-off per year)
• Free lunches when you work in the office.
• Access to free counselling services with certified counsellors.
• Ability to work in a multicultural work environment.

• Enter all transaction data into QuickBooks, as needed.
• Ensure month-end reconciliation processes, including credit cards; and prepare monthly bank reconciliations.
• Monitor and make payments for benefits and RRSP contributions.
• Prepare and submit VCH Semi Annuals.
• Process vendor invoices and internal expense reports to generate timely payments.
• Prepare all invoices for funders.
• Payroll - enter all staff particulars into QuickBooks and prepare bi-monthly payroll.
• Prepare T4 and T4A annual calculations and submissions, GST rebate calculations/returns, and charity returns.
• Prepare tax returns and reports for government regulatory agencies.
• Submit Charity Registry Reports.
• Prepare and analyze various financial statements.
• Monitor employee receivables and reconcile petty cash.
• Assist in the financial aspect of grant applications.
• Provide financial reports to the Board of Directors, as needed.
• Work with the auditors annually, prepare all aspects required for their oversight, and obtain all backup information, as requested.
• Ensure accurate recording and reporting of all revenue streams and donations received through diverse payment systems.
• Ensure accurate recording of deferred revenue transactions.
• Prepare invoices, record payments, collect unpaid balances, and prepare and process bank deposits.
• Organize and maintain financial files and internal accounting records in an increasingly paperless file system.
• Provide feedback on existing processes, implement new processes to improve internal controls, and collaborate on the preparation of the contingency plan.
• Manage finance-related projects as they arise.
• Manage any ad hoc process improvement projects and manage any requests from consultants.

• Manage the annual audit for the organization including providing working papers and reconciliations, managing requests from the auditor, and ensuring the audit is performed efficiently and on a timely basis.
• Support the annual audit process by collecting and providing administrative organizational data.

• Develop the annual organizational budget with the Program Managers and the Executive Director and ensure properly coded transactions.
• Continually educate Program Managers and staff on coding and preparing documentation correctly for processing.

• Prepare and manage a revenue tracking spreadsheet to track all program revenues including expected receipt of revenue and code received revenue to the correct programs.
• Ensure all expected revenue is received.
• Prepare invoices to funders as required.

• Manage the cash flow for the organization to ensure that the timing of cash in the bank and receipts will cover expected expenditures.

• Provide feedback on the preparation of all financial reports, including income statements and balance sheets.
• Provide quarterly financial reports to the Board of Directors with variance analysis.
• Review monthly P&L and balance sheets to ensure reports are accurate and resolve any issues.
• Prepare financial reports for funders, as required.
• Review and provide edits/comments to the draft financial statements prepared by the auditors.

• Prepare and submit HSCIS reports twice a year.
• Provide support to HR and payroll functions.
• Provide support for the preparation of the annual T-slips.
• Ensure the organization is covered adequately for insurance and keep the insurance up to date.
• Process and manage WCB payments and paperwork.
• Manage employee vacation and care time requests and training records.
• Improve any process inefficiencies in the department.

• Administer the accounting and finance software applications, manage any software queries, and seek resolution internally or externally.
• Ensure proper internal controls for IT systems.
• Implement new IT applications after review for internal controls as well as assessment for efficiency improvement in the department.

Leadership:

• Report to management and the Board of Directors on the financial condition of the organization.
• Assess processes for efficiency and improvements.
• Ensure role clarity and advancement of staff.
• Re-structure petty cash to ensure strong internal controls and efficiency in the process.
• Communicate to, train, and enforce finance processes and policies with management.
• Facilitate good communication within the Finance team.

• Provide leadership to management and staff on operational finance matters.

Other tasks and responsibilities:

• Attend management, staff, and other related agency activities, as required.
• Manage equipment and inventory.
• Manage operational leases, service contracts, licenses, and permits.
• Manage Society Act requirements and charitable registration requirements.
• Manage and coordinate contract and grant documentation, accountability, and reporting requirements.
• Analyze agency operations to pinpoint opportunities and areas which need to be reorganized or eliminated.

• 3 years or more of experience working in an accounting and/or bookkeeping role.
• Completed training and education in bookkeeping, finance, or accounting.
• Demonstrated financial management skills and ability to analyze financial data.
• Proficient at using Microsoft Office applications, particularly Microsoft Excel.
• Demonstrated ability to manage and operate computerized accounting systems, particularly QuickBooks online.
• Strong organizational, time, and general management skills.
• Able to prioritize workload and occasionally work under pressure to ensure cyclical deadlines are met.
• Demonstrated ability to be empathetic towards other team members, funders, and community partners.
• Excellent interpersonal and communication skills.
• Able to collaborate well with others on the Finance team and other employees and contractors throughout the organization.
• Able to handle changing priorities in a fast-paced environment.
• Detail-oriented; able to prepare, analyze and present reports such as financial statements and budget vs actual variance reports accurately and timely.
• Strong collaboration and teamwork skills
• Demonstrated ability to build strong and trusting relationships with internal and external stakeholders.
• Able to build rapport and maintain positive working relationships with employees, contractors and other stakeholders.
• Strong analytical skills: adept at assisting executives in making decisions which affect the organization.
• Successful criminal record check updated every 5 years.