Accounts Payable Specialist
Toronto Metro area
1300-522 University Avenue, Toronto, Ontario
closes in 11 days (Fri, 22 Dec) full time
A world free of the effects of diabetes is our vision. That’s why we’re working together to improve the quality of life of people living with diabetes. We’re sharing knowledge and creating connections for individuals and the health-care professionals who care for them; advocating through public policy; and funding research to improve treatments and find a cure to end diabetes.
Join our dedicated, talented Diabetes Canada team and together, #LetsEndDiabetes!
The Accounts Payable Specialist is a key member of the finance team responsible for performing various aspects of the accounts payable function, accurately accounting for the organization’s various expenses, processing payments, and performing vendor account reconciliations. This is an important role that ensures invoices are posted and paid in an efficient and timely manner which can impact Diabetes Canada’s reputation and overall accuracy in expense reporting. The Specialist is a member within a team of five (Accounting Department) that works alongside the Finance and Payroll departments.
Location: 1300-522 University Avenue, Toronto, Ontario. Flexible work agreement policy in place allowing employees to work on a hybrid schedule, working remotely with the expectation of being in-office 2-3 days per week. During the training period there is an expectation of being in-office is 3-4 days a week.
This role includes, but not limited to:
Charges various organizational expenses to correct account codes, cost centres and projects including correct accounting of prepaid expenses.
Performs three-way matching for accurate invoice posting and in line with the organization’s Delegation of Authority policy.
Completes monthly vendor account reconciliations and corporate visa credit card reconciliations.
Performs monthly accounts payable general ledger to subledger reconciliations.
Oversees the Accounts Payable email inbox and uses MS Outlook tools to keep track of resolved, unresolved or incomplete requests.
Daily monitoring of the Goods Receipts Reports and resolving issues in a timely manner.
Proactively investigates and resolves workflow related discrepancies associated with invoice posting in a timely manner.
Proactively collaborates with various business unit managers to resolve a variety of routine internal and external inquiries concerning account status and communicate resolution of discrepancies in a timely manner.
Develops and maintains an efficient electronic filing system for financial information, records, and documents to ensure easy referencing.
Supports the Senior Manager, Accounting during interim and year end audits with timely delivery of all audit requirements.
Supports the Accounts Receivable team with any accounts payable requests to process refunds or tax payments.
Review and process employee expense reports, verifying the accuracy and legitimacy of expenses claimed, tax as well as account codes applied.
Daily posting of invoices and visa transactions while ensuring correct tax codes are selected.
Domestic and international Payment processing on RBC and file uploads in Unit4 (accounting/purchasing software application) through proposal set up.
Provides back up support for accounting team members on vacation.
Plays a key role in identifying opportunities to bring efficiencies to assigned functions, review, recommend, develop, and implement internal controls and process improvements.
Contributes to special projects and ad hoc assignments as required.
The ideal candidate possesses:
Completion of post-secondary education (Degree or Diploma) in Finance, Business Administration, Accounting, or an equivalent field.
3+ years of work experience in an Accounts Payable function or similar role.
Demonstrated experience in problem solving around a system’s workflow approval environment.
In-depth knowledge of accounts payable principles, accounting standards and industry regulations.
Solid experience in account reconciliation and management of various payment methods.
Relevant training and/or certification as an Accounts Payable Specialist.
Strong written and verbal English communication skills.
Strong data entry and keen attention to detail skills.
Excellent time management and ability to multitask and discern priorities.
Possesses effective problem solving and critical thinking skills.
Proven ability to work efficiently in a cross functional team and strives for positive working relationships; promotes and contributes to a positive work environment.
Takes initiative, flexible, open to feedback and takes ownership of work.
Strong proficiency in computer applications e.g., MS Excel, MS Word, Outlook, and Teams.
Previous experience with Unit 4 accounting system an asset.
Why Join Diabetes Canada
A meaningful role, making a difference every day for people living with or at risk of diabetes.
An entrepreneurial environment, working for a national organization where you feel valued, recognized, and rewarded.
A high-performing, collaborative team environment and a commitment to building a healthy and engaged work culture.
Flexible work agreement policy in place allows employees to work regularly remote and/or hybrid schedule.
Competitive compensation and benefits package. Paid time-off benefits and a comprehensive group benefits plan, including health/dental, life insurance, disability, Employee and Family Assistance Program (EFAP) and company-match Pension/RRSP.
Additional paid holidays beyond the recognized provincial statutory holidays.
End of year holiday office closure
At Diabetes Canada, we are an equal opportunity employer that does not discriminate on the basis of race, ethnicity, national origin, gender, gender identity, sexual orientation, disability, age, or other legally protected status. We are dedicated to a high-performance, diverse, and inclusive workplace. We strongly believe that having a diverse organization with various skills and abilities will inspire creativity, drive innovation, and promote belonging. We are committed to building a team representative of different backgrounds and perspectives, and we encourage applications from all qualified candidates who represent the full diversity of communities across Canada.
For individuals with disabilities who would like to request an accommodation, please contact us at
Applicants must be legally eligible to work in Canada and, where applicable, must have a valid work permit or study permit that allows the candidate to fulfill the requirements of the role.
We thank all interested applicants; however, only those selected for an interview will be contacted.
How to Apply
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About the Application Process
Go to the webpage: https://www.diabetes.ca/careers and click on “View Job Openings”. Click on the “Apply Now” button found at the bottom-left of this screen. You will be required to complete a very brief questionnaire and submit your résumé and covering letter.
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