Date Posted:                       
November 14, 2023

Position Title:                     
Assistant, Payroll & Benefits

Location:                              
New Westminster YMCA (620 Royal Avenue, New Westminster)

Terms:                                  
Permanent, Full-Time

Start Date:                          
As soon as possible

Salary:                                  
$40,000 per year, plus benefits

Reports to:                          
Manager, Payroll & Benefits

Nature & Scope:

The Payroll & Benefits Assistant is an integral part of the payroll team, who are collectively responsible for the accurate, timely processing of the bi-weekly payroll and benefits administration, ensuring legislative compliance and maintaining personnel records at YMCA BC. Reporting to the Manager, Payroll & Benefits, the assistant supports procedures related to the day-to-day payroll & benefits duties, provides exceptional customer service to internal and external stakeholders, and responds to inquiries and/or escalates as required.

This position will have a primary focus on supporting benefits administration, and provide payroll administration support as needed.

YMCA BC currently uses ADP Workforce Now and processes bi-weekly payrolls serving upwards of 2,000+ salaried, daily, and hourly paid staff.

Major Responsibilities:

• Provides general payroll & benefits administrative support
• Supports the timely enrolment and administration of employees for group benefits and/or the pension plan
• Assists with remitting employee deductions including benefit premiums and pension contributions
• Assists in month-end procedures and benefit general ledger account reconciliation.
• Sets up new hires, processes updates, and maintains employee files
• Supports completion of terminations, seasonal layoffs, ROEs, and other processes for employee terminations
• Supports manager and team members in processing the payment of employees through ADP
• Maintains secure and confidential personnel files and reports
• Supports staff with online pay access and payroll related questions
• Assists with resolving payroll & benefit tickets
• Produces various management reports as required
• Ensures adherence to all YMCA policies and procedures, collective agreements, and relevant federal and provincial legislation

Qualifications/Experience:

• Post-Secondary Degree in a related field is an asset
• Payroll Compliance Practitioner designation or working towards completion of certification is an asset
• 1 year experience with payroll software database is an asset
• Working knowledge of ADP Workforce Now is a strong asset
• Knowledge of benefits, payroll and compensation systems is an asset
• Demonstrates a high level of organizational, administrative and problem solving skills
• Proficient with Microsoft Office (Excel, Word) and Outlook
• Demonstrated experience with accurate, high volume data entry using payroll database systems
• Successful candidates will be required to provide a current and satisfactory Criminal Reference Check/Vulnerable Sector Search issued no later than six (6) months preceding your start date
• Provide 3 professional references

YMCA BC is committed to creating an inclusive, accessible environment where all members of our community feel valued, respected, and supported. We encourage applications from the diverse communities in which we live and serve, including but not limited to people of colour, Indigenous people, persons with disabilities, and persons of any sexual orientation or gender identity. We have established policies, procedures, and practices to meet accessibility standards throughout the hiring process. Should you require any accommodation throughout the recruitment process, please do not hesitate to contact our Human Resources department.  

About YMCA BC:

YMCA BC is a charity dedicated to strengthening the foundations of community, by nurturing the potential of children, teens & young adults, promoting healthy lifestyles, fostering a sense of social responsibility and delivering lasting personal & social change to grow in spirit, mind, and body.

Since January 2023, YMCA of Northern British Columbia, YMCA-YWCA of Kamloops and YMCA of Greater Vancouver are officially one association, with one mission to strengthen our impact for communities across British Columbia. We are YMCA BC – Even Stronger Together. This transition marks a new chapter in our long-standing history of building communities, transforming lives, and connecting people of all ages, stages, backgrounds and abilities, to unique opportunities to learn, grow, and reach their potential. 

YMCA BC provides services in health, fitness & aquatics, child care, camping, employment & community services to over 150,000 participants annually.

Competencies:

In addition to bringing a commitment to YMCA vision and values, the candidate should possess the following competencies:

Leading Self

• Evolve in Professional Capability – Commit to being better
• Achieve Excellence and Authenticity – Show up with the best version of you

Leading Others

• Develop the Potential in Others – Help people grow and lead
• Create a Culture of Connection – Build bridges between people and partners

Leading Mission

• Think and Act Strategically – Make good decisions and act on them
• Make an Intentional Impact – Advance the strength and cause of the Y