JOB POSTING #2023-31-03

INTERNAL/EXTERNAL

Philanthropy

Philanthropy Services Assistant

Wage: $22.00 per hour

Part Time: 18 hours per week; 3 days per week during Monday to Friday  

Seasonal: November through the end of March

Help Manage and Process Donations  

Join the team at Archway

Come Help Us Help People

Location:  Abbotsford

On Site

Job Summary:

The Philanthropy Services Assistant works closely with the Philanthropy Services team to manage and process donations given to the agency. They also assist in managing the integrity of the database and have contact with donors as required under the direction of the Philanthropy Services team.

Your Role:

Archway’s Philanthropy Services Assistant with the Philanthropy Program contributes by:

• Helping manage donor database and incoming donations, and processing of
• Entering donor information in the database, creating batches and handling bank deposits or relevant reports for all
• Processing multiple donation types and methods: cheques and cash; credit/debit from various locations; EFT including Canada Helps and PayPal; payroll donations / pledges; preauthorized credit cards and CAFT; and gift in
• Collecting, organizing, and analyzing donation statistics for the creation and update of various reports to be used for future
• Contacting and speaking with donors for donor engagement.
• Responding to donor requests and correspondence in relation to setting up pre-authorized gifts and donations, etc.
• Providing administrative support to the Philanthropy Services team, as needed.   

This position is a great fit for someone who has great interpersonal skills, is comfortable contacting and speaking with donors, has excellent attention to detail, is comfortable handling and counting cash, and is proficient in the use of Excel.

Our Offer

• Wage: $22.00 per hour
• A seasonal part-time position at 18 hours per week, 3 days a week, availability Mondays to Fridays, from 8:30 AM to 5:00 PM from November until the end of March. Some evening/weekend work may be required.
• Benefits include:
  • Three weeks’ pro-rated vacation.
  • A great benefits plan including extended health, and dental, you choose your plan.
  • Employee and Family Assistance Program that includes online access to wellness resources.
  • Great in-house training opportunities.
  • Rewarding work in a positive environment.

Getting an Interview – you will be considered if you have:

• Completion of Grade 12 or equivalent.
• Post-secondary courses in applied business technology an asset.
• Related experience in a database management or fund development role.
• Donor database experience is required.
• E-Tap and Raiser’s Edge experience is preferred.

The Job Requires you to have:

• Strong organizational and time management skills; able to balance and manage competing projects and priorities.
• Good understanding of how to track and organize data.
• Proficient in Microsoft Office 365, particularly Excel.
• Working knowledge and ability to use database programs, particularly donor databases.
• Knowledge of CRA receipting rules.
• Excellent attention to detail.
• Comfort and ability to call and speak with donors.
• Comfort and ability to handle and count cash.
• A well-developed ability to switch tasks, as interruptions are common.
• Ability to work in a busy environment with demanding deadlines.
• Ability to work in a shared office space; adherence to health and safety protocols is required.
• Ability to sit for extended periods of computer screen/keyboard use.
• Ability to enter data accurately over prolonged periods of time.
• Ability to work on repetitive tasks, requiring attention to detail and accuracy.
• A satisfactory Criminal Records Check is a condition of employment.

Closing date is November 30, 2023.

No phone calls please. Only short-listed applicants will be contacted.

Must be legally entitled to work in Canada.

Your resume may also be forwarded to other Programs for their consideration for their job vacancies.  If you do not wish for your application to be shared with other Programs, please send an e-mail to with DO NOT FORWARD TO OTHER PROGRAMS, in the subject line of the e-mail and the job reference number to which you applied, in the body of the e-mail.

Archway's goal is to be a diverse workforce that is representative, at all job levels, of the people we serve. Equity and diversity are essential to excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including Indigenous identity, race, colour, ancestry, place of origin, political belief, religion, marital status, family status, physical or mental disability, sex, sexual orientation, gender identity or expression, or age.  

We invest in the mental health and wellbeing of our employees.