Position summary

Reporting to the corporate services supervisor, operations, the corporate services assistant is responsible for supporting College operations in a timely, accurate and customer service-oriented manner. Responsibilities will fluctuate depending on business needs and requirements to deliver hospitality and corporate services-related activities.

Duties and responsibilities

Duties include but are not limited to the following:

Corporate services

• receives, logs, opens, sorts and distributes incoming correspondence, ensuring all documents are handled in accordance with established policies and procedures
• sorts, prepares and processes outgoing mail and packages, including couriers, registered mail etc.
• coordinates, prepares and processes mass mail-outs in cooperation with the department generating the mail-out and liaises with external service providers regarding mass mail-out issues
• operates mailing machine, postage equipment and computerized accessories
• maintains a pool of information on current postage charges and services, answers queries as required, and ensures adherence to new or revised postal regulations
• ensures that all multifunction devices are operational and are adequately stocked
• undertakes photocopying and scanning as required
• responds to a variety of queries and requests from College staff, ensuring the highest level of customer care and confidentiality are maintained at all times
• ensures that all copy rooms are adequately stocked with stationery supplies etc.
• assists in the management of the College parkade in relation to the allocation of parking stalls to staff and guests

Hospitality

• ensures all meeting rooms have been set up as appropriate, including catering/refreshment requirements
• undertakes cleanup of all meeting rooms and staff room/kitchens as required
• maintains regular supplies for kitchens and coffee stations
• provides other support duties to the College as required

Skills and qualifications

Required skills and qualifications include the following:

• successful completion of grade 12; office/hospitality experience is desirable
• ability to perform physical tasks, such as standing, bending, reaching, stooping for extended periods of time and lifting boxes, mailbags and other items up to 40 lbs/18 kg
• working knowledge of Microsoft Office applications, including Excel, Word and Outlook
• ability to organize and set work priorities
• ability to work both independently and as a team member
• ability to maintain a calm demeanour during busy or stressful times
• ability to exercise good judgment in recognizing the scope of authority and protecting confidential information
• good written and verbal communication skills
• must be safety conscious at all times, for example, when operating mailing, filing, and delivery equipment, and delivering correspondence throughout the office

Note: This is a full-time role. Candidates must be flexible with their hours.

The compensation range for this position is $39,459–$49,324 per year.

How To Apply

All applications for this position must be submitted via the College website: 

https://can232.dayforcehcm.com/CandidatePortal/en-US/cpsbc/Posting/View/199 

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

The College welcomes all applicants and is dedicated to promoting a diverse, equitable and inclusive environment.