Job Posting 99104

Operations Manager
Voice of Purpose
Work From Home - From Anywhere
Our team is based in Eastern and Central time zones
closing tomorrow (Fri, 1 Mar)
part time - temporary / contract  •  $25-30/hr up to 10 hours a week, for a period of 12-18 months

Organizational Context:
Voice of Purpose (VOP) is an organization that focuses on capacity building and systems change in the transformative arts sector. The primary purpose of our industry is to deliver empowering social impact through the arts and community engagement. VOP serves the sector through professional development, consulting, and sector-wide collaborations. We are an organization dedicated to being an industry catalyst by supporting arts organizations, leaders, and the sector as a whole to embody true purpose and deepen our collective impact in the world.  

VOP is in the process of developing and delivering new projects in 2024 across Canada and the US that will provide professional development training for community-engaged artists, and strategic change management support for arts leaders of colour. We are an organization with a mission anchored in co-liberation and transformation.

VOP is a federally incorporated Canadian nonprofit (NFP) organization and a Georgia-registered LLC in the US. 

Role Dimensions:

1) Operational systems maintenance and process improvements for both VOP NFP (Canadian not-for-profit) and VOP LLC (US for-profit) including:

  • Continued upkeep of financial administrative processes and systems including working with external finance team on bookkeeping, payroll, CRA remittances,  and internal processes such as bill payments, expense reporting, budget tracking etc.
  • Updates and documentation of administrative and operational processes and procedures
  • Introducing and implementing new policies and procedures as needed 
  • Planning for upcoming compliance items such as annual tax returns, reports and other filings (and support with filing as needed)
  • Support in developing and administering  agreements and contracts 
  • Continued development and maintenance of operations systems overview on Miro and Coda
  • Re-engage/maintain process of acquiring commercial general liability insurance
  • Organizational Strategic Planning support
  • Continued oversight of governance functions for NFP

2) Team Development & Support:

  • Continued support with any onboarding, training, and offboarding processes and content
  • Supporting team members with administrative and financial processes
  • Supporting Executive Director with team mutual assessment program

Digital platforms used by VOP (not limited to this list):

  • Wordpress
  • Coda
  • Miro
  • Asana
  • Active Campaign
  • Zoom
  • Jotform
  • Video hosting (YouTube / Vimeo)
  • Digital Ocean
  • Podcast hosting platform (TBD)
  • Google Workspace
  • WhatsApp
  • Others TBD

The ideal candidate will have proven experience in the following areas:

  • Financial Administration
  • Operations
  • Logistics
  • Human Resources
  • Project Management
  • Community Arts
  • Non-Profit Governance
  • Equity and Social Justice

Other considerations & qualifications - The ideal candidate is someone who:

  • Must be able to work on fast timelines for turn over of deliverables
  • Able to integrate accessibility considerations and needs of staff and participants  
  • Commitment to Anti-Oppression, Social Justice, Co-Liberation, EDIA
  • Able to work in teams in a highly collaborative environment & independently
  • A Leader - Self-motivated / Self-driven
  • Effective and direct communicator, with mastery of written and spoken English
  • Pays attention to detail
  • Strategic thinker who can integrate strategic foresight and organizational strategy
  • Interested in innovation & strategy
  • Interested in change and transformation stewardship (industry change leadership)
  • Versed in non-profit organizations and community arts sector
  • Feels that personal purpose/passion is in alignment with this role
  • Has access to stable internet & computer - Able to work fully remote

Reporting & Team Structure:

The candidate will be taking directives from our Executive Director, and Director of Digital Strategy, as well as collaborating with our Marketing team. The majority of our team works within Eastern & Central Time Zones.

Timing and compensation:

$25-30/hr up to 10 hours a week, for a period of 12-18 months. Please note that this is an independent contractor position.

The position will remain open until filled.

Eligibility & Considerations:

As an organization committed to equity and inclusion, priority will be given to BIPOC and historically marginalized groups.

Please only apply if you feel a strong resonance with our organizational mission and an alignment of your personal purpose - and if you do, please apply even if you may not feel you fit the exact description of requirements.

If you require accommodations for your interview or need help submitting your application, please send your request to: . We will work with you to best support your needs.

Please Note: WorkInNonProfits.ca is not affiliated with and in no way endorses or vets the organization that posted this job. Any links posted within the job will take you to their external site where the same disclaimer applies.

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