Job Posting 99336

Administrative Coordinator
Canadian Council for Refugees
Montreal Metro area
6839 rue Drolet, Montréal, QC H2S 2T1
closed 6 days ago (Fri, 23 Feb)
full time - temporary / contract  •  $25.00 to $27.50 per hour

About the Canadian Council for Refugees (CCR)

The Canadian Council for Refugees is a leading voice for the rights, protection, sponsorship, settlement, and well-being of refugees and migrants, in Canada and globally. CCR is driven by member organizations working with and for these communities from coast to coast to coast.

Committed to social justice and transformation by challenging racism, colonialism and intersecting oppressions, we undertake policy monitoring, advocacy, network building, and public education to empower members and communities to bring about systemic change.

 

About the position

The CCR is seeking an individual to fill a fixed-term contract position to assist with administrative tasks relevant to the effective day-to-day operation of the organization. The position reports to the Co-Executive Director (Finance and Operations).

 

The position can take two forms:

- If the candidate hired has previous experience in bookkeeping/accounting, the position will be full-time (35 hours/week);

- If the candidate hired has no bookkeeping/accounting experience, the position will be part-time (28 hours/week).

 

Main duties and responsibilities

Under the supervision of the Co-Executive Director (Finance and Operations), the Administration Coordinator will be responsible for :

 

1. Office administration

In collaboration with CCR staff :

  • Record charitable donations and generate tax receipts on the CRM platform
  • Regularly update the donor database and provide administrative support for fundraising campaigns;
  • Register membership payments on the CCR website and regularly update the membership database;
  • Prepare and send outgoing mail (payments not cheques, tax receipts, thank-you letters, government documentation, etc.);
  • Attend monthly meetings with member organizations in our building (where matters such as rent, building repairs etc. are discussed);
  • Manage CCRList subscriptions (listserv for NGOs involved in the sector).

2. Financial administration

  • Assist the Co-Executive Director (Finance and Operations) in processing accounts receivable and payable, ensuring timeliness and accuracy of information, including:
  • Create payment authorizations
  • Monitor current and future invoices to ensure all payments are made on time
  • Monitor current and future invoices to ensure all payments are made on time
  • Download all weekly or monthly statements (Canada Helps, Stripe, bank statements, credit card statements, etc.) to track payments and deposits.
  • Assist with audit preparation
  • Make all necessary entries in accounting software (Sage 50) and reconcile accounts

3. Other tasks as required

  • Manage conference registrations;
  • Organize travel for team members and executive committee members;
  • Contribute, as part of a larger team, to a collaborative, positive and respectful work environment, consistent with the mission, values and policies of the CCR.

Requirements

  • Post-secondary education in the field or equivalent professional experience
  • Knowledge of administrative systems
  • Bilingual in French and English - exceptional writing skills in both languages are essential for this position;
  • Excellent communication skills
  • Proficiency in the use of Microsoft Office suite, databases, etc.
  • Ability to work independently and as part of a team
  • Knowledge of Sage 50 accounting systems (a considerable asset)
  • Knowledge of immigration, refugee and settlement issues (an asset)
  • Lived experience as a refugee or migrant (a considerable asset)

Skills and Abilities

The administrative coordinator must demonstrate skills in the following areas:

  • Attention to detail: Ability to handle data with precision and concentration. Attention to detail is crucial.
  • Ethical behavior: Understanding ethical behavior and business practices, and ensuring that one's own behavior and that of others is consistent with these standards and the organization's values.
  • Team building and relationship building: Work cooperatively and effectively with others - both internal and external - to set goals, solve problems and make decisions that enhance organizational effectiveness.
  • Effective communication: Listen, speak and write clearly, thoroughly and in a timely manner, using communication tools and techniques.
  • Problem solving: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions and make recommendations and/or solve the problem.
  • Organization: Establish priorities, develop a work schedule, monitor progress towards objectives and keep track of details, data, information and activities.

Working conditions

  • 10-month contract (approx. 44 weeks) to replace an employee going on maternity leave (mid/late February to December 20, 2024)
  • Full-time position (35h/week) if the selected candidate already has accounting experience, otherwise the position will be part-time (28h/week)
  • Based in Montreal, with flexibility for remote work, but with the obligation to work from the office at least one day a week (depending on the hybrid work model currently in place, which may be subject to change)
  • The salary range for this position is $38,500 to $42,350 for 44 weeks of full-time work (equivalent to $45,500 to $50,050 per year) *
  • Paid vacation days (13 days included in the 44 weeks) *
  • Combined sick/personal days (15 days included in 44 weeks) *
  • Possibility of purchasing group health and dental insurance

*Please note that if the selected candidate is hired on a part-time contract, they will receive a prorata of the above-mentioned benefits and compensation.

 

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