Job Posting 99370

Project Coordinator
Work From Home - Toronto Metro area, Ottawa area, Hamilton area, Montreal Metro area, Quebec ...
closed yesterday (Thu, 22 Feb)
full time - temporary / contract  •  50,000 - 80,000 CAD per year

In May 2022, Government of Canada’s federal Department of Environment and Climate Change (ECCC) engaged NovaSphere to deliver an implementation program : ”Bilateral Support for Implementation and Achievement of Nationally Determined Contributions  (NDCs) in West Africa ” . Working closely with various stakeholders in West Africa (Togo, Ghana, The Gambia and Liberia), NovaSphere is mandated to support defining regional and national priorities to address greenhouse gas and SLCP emissions and to pursue opportunities for harmonizing measurement, reporting and verification (MRV) systems. The program objectives are to strengthen and mature domestic climate governance by establishing more efficient  and effective climate Measurement, Reporting and Verification (MRV) systems that enhance national  capacity to plan, scale and accelerate the implementation of country-established climate priority actions,  overcome barriers to Nationally Determined Contribution (NDC) implementation.


Project Pilots Coordination

NovaSphere is seeking a Project Coordinator whose core responsibilities will be to coordinate, monitor and maintain project pilot schedules as well as collaborate with team members to optimize day-to-day pilot project operations. 

Under the Supervision of the Senior Project Manager (SPM), and in collaboration with the Senior Operations Manager, the role entails updating and maintaining pilot activity forecasts, billing schedules, resource allocation, contract management, monitoring progress as well as maintaining pilot deliverables & updating accordingly internal project plan.

  • Pilot activities financial and billing coordination: 
    • Work in cooperation with the project management team to update and optimize project activity Forecasts on Expenditures and budgets : . 
      • Support the establishment of pilot activity forecast on expenditures (FPE) : coordinate budgeting for activities (timelines, rates, schedules, contractor details, payment plans, terms & conditions and multi-currency billing set-up) ;
      • Respond to routine enquiries relating to pilot activity billing and financials, and appropriately liaise and coordinate internally for efficient resolution;
    • Using Wrike (PM Software as a Business System),  maintain a monthly billing calendar and agreed expenditures : 
      • Monitor, and troubleshoot as required incoming monthly invoices from vendors ;
      • Validate invoices against agreed expenditures, and SPM approval prior to payment ;
      • Be a point of contact and liaise with contractors to ensure that all invoices have been received, validated,  approved, and provide updates to PM of progress as required ;
      • Maintain and ensure timely payment of all contractors invoices (according to payment plan) and agreed expenditures;
      • Compile, collect backup information for all payments.
  • Pilot resourcing : contract and vendor coordination
    • Support execution of work orders with sub-contractors and consultants:
      • In conjunction with Senior Project Managers, draft Work Orders and support negotiations;
      • Ensure all work orders are completed and signed, with all amendments, approved expenditures documentation kept to file;
      • Track contract, Work Orders being completed against incoming invoicing, flag any discrepancies, and / or troubleshoot as required;
      • Support as required  contract negotiation and execution of contracts and work orders with subcontractors and consultants.
    • Maintain and update contractor’s file to ensure ease of access and support resource allocation as required.
    • Flag impending ending Work Order / Agreements to be renewed, amended, and troubleshooting as necessary.
  • Pilot activity coordination  : Activity forecasts, deliverables & KPI 
    • Maintain a pilot activity plan to track activity progression and anticipated deliverables;
    • Draft related status reports for a multitude of program stakeholders ;
    • Ensure all KPIs are collected (through multiple channels : scheduled surveys & reports), collated and made available as appropriate to funder, pilot stakeholders and / or for reporting purposes:
      • Maintain schedule of reports and surveys,
      • Update KPI tracker, and maintain appropriate file structure,
      • Summarize using Excel or Google Sheets,
      • Liaise and troubleshoot as required.
  • General pilot project administration & coordination
    • Support as required all pilot project Professional services coordination (inc Global Events Planning )
    • Support and coordinate with NovaSphere management team
    • Perform other duties as assigned and needed for the success of the project.


Skills & Qualifications

Previous experience : 

  • Bilingual Eng and Fr 
  • Expert competencies in Software as Service such as Wrike Project Management, Google suite, and so forth. Whilst the ability and knowledge of the above softwares are not a requirement, ability to be functional in the platform as of the start date are an absolute requirement.
  • 3 + years experience or equivalent experience in administering an SaaS a strong asset
  • Expert competencies in Excel/ Gsheets ((for example, knowledge of :  INDEX / Match formula functions ; Power Pivot, some exposure to data modeling) 
  • Bachelors or equivalent experience in job related field
  • Minimum 3-5 years relevant project coordination / contractual coordination experience
  • Previous experience in international development an solid asset, but not required
  • Experience in climate sustainability industry or business administration an asset, but not required


Skills set and competencies :

  • Strong communication written and oral with the ability to engage and build relationships with diverse stakeholders.
  • Excellent creative problem-solving capabilities and organizational skills with the ability to manage multiple tasks and meet urgent deadlines. 
  • Ability to work in fast paced environment, and often tight deadlines
  • Proactive, and ability to effectively prioritize / organize workload whilst managing multiple stakeholders
  • Superior interpersonal, cultural sensitivity, and diplomacy skills
  • Troubleshooting, and active participation in resolving issues
  • Agility and adaptability in a dynamic environment
  • Attention to detail and excellent record-keeping abilities.
  • An entrepreneurial spirit and creative thinking.


  • Bilingual Eng and Fr 
  • The function may bring the candidate to travel internationally : a valid passport is required, along with the ability to be away from home for 1-2 weeks approximately 3-4 times per year.
  • The function requires the person to be in good physical condition : 
    • for eventual international travel to remote locations (+30 hrs travel), and international vaccinations ;
    • possibility of long working hours, and / or requirement to lift, move items of under (approximately) 10 kg, as well as above average mobility throughout the day (meeting stakeholders, coordinating meetings etc).
  • Valid Canadian work permit or citizen
  • Knowledge of additional languages an asset
  • A valid driving license is an asset


Work package and benefits

  • Based from Ottawa, Montreal, or Toronto greater areas.
  • 2 additional weeks over the holiday season
  • Attractive salary and benefits package
  • Overtime


Please submit a cover letter and resume through NovaSphere BambooHR.


We thank all applicants for their interest, however only short listed candidates will be contacted.


NovaSphere is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, gender, sexual orientation, gender identity, national origin, veteran or disability status.All employment is decided on the basis of qualifications, merit, and business need.

Please Note: is not affiliated with and in no way endorses or vets the organization that posted this job. Any links posted within the job will take you to their external site where the same disclaimer applies.

Thanks for looking on and good luck with your job search!