Job Posting 99432

Summer Secretary
Hope Mission
Edmonton area
Evansburg, AB
closes in 61 days (Fri, 26 Apr)
full time - temporary / contract  •  $1800/month + Room & Board

Job Title : Summer Secretary

Counsellor Based at : Brightwood Ranch

Reports to : Program Manager

Hours of work : 4 Month Paid Position – May to August

Salary : $1800 per Month*

Start date : May 6th, 2024

Status : Contract Position: ending August 23rd, 2024

___________________________________________________________________________________

OUR MISSION

To serve, strengthen and uplift men, women, youth and children through the life-changing gospel of Jesus Christ ___________________________________________________________________________________

OUR FACILITY

We are located on 220 acres of rolling hills one hour west of Edmonton. We offer 6 day overnight camps for children and youth ages 6-17. Activities include archery, riflery, zipline and climbing wall, petting zoo, horsemanship, an escape bus, laser tag, and wide games. We run junior & intermediate camps out of our cabins on the main site and a tipi village, and youth development programs for high school youth. All cabins have shower & bathroom facilities.

Job Summary: 

The Summer Secretary will support the Year-Round Secretary to ensure the day-to-day administration activities are developed and maintained in order that camp ministries and programs can continue to run as smoothly as possible. Key responsibilities will include overseeing camper registrations and all daily admin for Brightwood Ranch.

 

Key Attributes:

  • Leadership: lead through serving. 
  • Communication: Maintain clear communication within Hope Mission: Program Manager, the outreach team, purchaser, HR, Accounting, and with participants of the programs.
  • Teamwork: active participation in staff meetings and functions. Serve, strengthen, and uplift other team members. 
  • Faith, available, and teachable: Serve with faithfulness and excellence. Be consistent in work and willing to grow in character and skill. Be willing and ready to serve, strengthen, and uplift people in the name of Jesus Christ.

Major Duties and Responsibilities:

  • Administrative Support: Assist the Brightwood Ranch Year-Round Secretary in administration (Petty Cash, Purchase Orders, Capital Expenditures, Invoices, Donations, etc.). Ensure the daily operations of the office are managed in accordance with Hope Mission policies and procedures.
  • Reception: Answer the phones and manage the front desk with a warm and friendly presence while providing accurate information to inquiries. Coordinate internal and external resource referral information to the public. Be ready and willing to lend a listening ear and direct people to appropriate services. 
  • Logistics: Maintain an inventory of supplies and coordinate orders as needed.
  • Timekeeping: Assist with compiling and submission of monthly timesheets to payroll.
  • Information Management: Assist with sending paperwork to Human Resources.
  • Database: Upkeep and maintain records for clients and staff members. Retrieve client or staff information when needed. Coordinate Camper Registrations. 
  • Support Camp Program: Support the ministry team as they run camp program to children and families as needed.
  • Perform other relevant duties as assigned by the Year Round Secretary.

Minimum Qualifications and Skills:

  • Ministry Experience: Relevant experience in ministry involving administration, children, youth, and outreach. Understanding of various challenges of those “at risk” and able to handle relevant reports.
  • Administrative Experience: Training or experience in managing business and fiscal affairs. Experience with Office Programs (Word, Excel, PowerPoint, Media).
  • Self-Starter, Team Player, Multi-tasking, Flexible: Able to manage competing priorities and multiple activities, events, and situations. Works well under pressure and requires minimal supervision.
  • Education: Completion of high school, Business Administration or Ministry Degree an asset.

Other Requirements:

  • Being a Christian Organization, we require our employees to agree and sign the Hope Mission Statement of Faith. (http://hopemission.com/about-us/values/)
  • Must be legally entitled to work in Canada on a full-time basis.
  • Able to provide Criminal Record Check and Vulnerable Sector Search
  • A letter of reference from a ministry or church is an asset
  • Adherence to Hope Mission’s Policies and Procedures. 

*Every returning staff member receives $200 per month raise. All staff that complete the full 7 weeks of camp and 2 weeks of training receive a $1000 bonus at the end of the summer

For more information, check out our Summer Staff Information Pamphlet

To apply for a position, go to our Summer Staff Application Form

If you have any questions, email us at 

 

We thank all applicants for their interest; however only those candidates selected for an interview will be contacted.

Please Note: WorkInNonProfits.ca is not affiliated with and in no way endorses or vets the organization that posted this job. Any links posted within the job will take you to their external site where the same disclaimer applies.

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