Job Posting 99678

Collection Project Assistant
Nanaimo Art Gallery
Vancouver Island & Coastal areas
closes in 15 days (Fri, 15 Mar)
canada summer jobs / summer students  •  18.20/hour

Salary: $18.20/hour

Hours: Summer contract, full time, 37.5 hour/week

Contract Term: 16 weeks, May 6 - August 23, 2024


Position Overview:

Nanaimo Art Gallery is looking to add a new member to our team! The Collection Project Assistant shares Nanaimo Art Gallery’s values of relevance, relationships, innovation, and openness, and is responsible for helping to document, catalog, and organize our permanent collection.  


Under the direction of the Gallery’s Curator and Gallery Technician, the Collection Project Assistant will work to improve the organization, documentation, storage, and care of our permanent collection, through detailed condition reporting, matting, filing, labeling, and documenting. 


The Assistant will add important context to the works we house through online and on-site research. The Assistant will help us to populate our collection management software with new acquisitions, and expand information about previously cataloged works. The Assistant will also help us to index the locations of artworks in our building to locations data in our collection management software. They will also help with exhibition installation and other related duties.


Specific Duties and Responsibilities:


The Collection Project Assistant’s responsibilities will include, but may not be limited to:

  • Art handling
  • Photographing artwork
  • Condition reporting artwork
  • Populating and updating artwork entries in our collection management software
  • Organizing and labeling artwork
  • Researching artists and artwork
  • Helping with exhibition installation and take down 
  • Facilitating exhibition programs and events
  • Other duties as assigned

Requirements: (Qualifications, Knowledge, Education and Skills)

  • Clear and confident communicator with strong written and oral communication skills
  • Creative, enthusiastic, adaptable and self-motivated
  • Organizational skills
  • Love of arts and culture
  • Desire to contribute to and collaborate with a creative team
  • Ability to lift and move artworks (maximum 50 pounds)
  • Experience with spreadsheets and data entry
  • Computer literate
  • Canadian citizen or a permanent resident, or have refugee status in Canada (non-Canadians holding temporary work visas or awaiting permanent status are not eligible)
  • Between 16 and 30 years of age at the start of employment
  • Willing to commit to the full duration of the work assignment
  • Registered as a full time student this past semester
  • Intend to return to studies in the fall of 2024

Preferred Qualifications: 

  • Proficiency in common communication tools (MS Office, Google Suite, Zoom, etc.) 
  • Undergraduate student studying visual art, art history, museum studies, Indigenous studies, archives, library studies, collections management or another related field

Nanaimo Art Gallery hires on the basis of merit and is strongly committed to equity and diversity within its community. 


The Gallery strives to be a safe space where all voices are heard and valued and work towards accessibility, anti-racism, 2SLGBTQIA+ inclusion and encourage diversity in our staff team. We encourage applications from visible minority group members, women, Indigenous persons, persons with disabilities, persons of minority sexual orientations and gender identities, and others with the skills and knowledge to productively engage with diverse communities. Students from other parts of the country and those with English as a second language are encouraged to apply.  

Please Note: is not affiliated with and in no way endorses or vets the organization that posted this job. Any links posted within the job will take you to their external site where the same disclaimer applies.

Thanks for looking on and good luck with your job search!