Title:

Event Planner – Hybrid Opportunity and flexible hours

Company intro:

The Canadian Foundation for Development and Empowerment (CFDE) exists to empower young people to become confident, competent, and self-sufficient through after-school and pre-employment programs. Our mission is to empower low-income youth with tools, resources, and knowledge to thrive toward independence. Our values are Independence, Confidence and Collaboration.

Job description:

We seek an exceptionally creative and detail-oriented Event Planner to join our dynamic team. The Event Planner will be responsible for planning, coordinating, and executing various events for our organization. The ideal candidate possesses excellent organizational and communication skills, a keen eye for detail, and a passion for creating memorable experiences.

Location: 11808 St. Albert Trail, Edmonton

Type: Volunteer not paid position – 6 months contract subject to renewal

Required hours: 15 – 20 hours/ week

Availability and Work Schedule: The schedule for the Event Planner position provides flexibility; however, candidates must be available to attend planned events, which may occur during evenings and weekends.

Responsibilities:

• Plan and coordinate various events, including conferences, social gatherings, and fundraisers.
• Develop and manage event budgets, including cost estimation, expense tracking, and financial reporting, ensuring efficient resource allocation.
• Source, negotiate, and collaborate with external vendors, including venues, caterers, audiovisual providers, decorators, and entertainers, to ensure seamless event execution.
• Oversee event logistics, including venue selection, floor plans, seating arrangements, transportation, equipment, and technology needs, to ensure a smooth and successful event.
•  Manage event registration, and promote events through various channels.
• Coordinate all aspects of event execution, including setup, registration, guest management, program flow, and troubleshooting, to ensure a memorable and enjoyable experience for attendees.
• Conduct post-event evaluations, collect feedback, and prepare detailed event reports, identifying areas of improvement and implementing lessons learned for future events.
• Work closely with cross-functional teams, including marketing, fundraisers and operations, to align event objectives with overall organizational goals and ensure seamless integration of events into broader initiatives.
• Attend team meetings.

Requirements:

• Proven experience in event planning and management, demonstrating successful execution of various events.

• Strong project management skills, with the ability to prioritize tasks, manage timelines, and meet deadlines in a fast-paced environment.
• Excellent communication and interpersonal skills, with the ability to liaise effectively with clients, vendors, and cross-functional teams.
• Exceptional organizational and multitasking abilities, with strong attention to detail.
• Creative mindset, with the ability to think strategically and deliver innovative event concepts.
• Professionalism, flexibility, and a positive attitude, with the ability to adapt to changing circumstances and handle pressure with composure.

Benefits:

As a team member at CFDE, you will enjoy the following:

• Flexible work schedule
• Hybrid opportunity: a combination of remote and in-person

Application information:

We welcome applications from qualified individuals with diverse backgrounds and experiences.

To apply, please submit the following to :

• Resume highlighting relevant experience

During the interview process, candidates are expected to provide a portfolio or showcase pictures of previous events they have planned, if available. This will allow us to assess their experience and creativity in event planning.

Application deadline: June 5^th, 2023

Only successful candidates will be contacted for an interview. Contact for questions. Please, no phone calls to the office.