Volunteer Posting 1630

Board Member
Association of Communities Against Abuse (ACAA)
Central Alberta
Camrose, Beaver Co., Flagstaff, Paintearth, Starland, Special Areas
less than 2 hours per week
closes in 4 days (Thu, 30 May)

LOCATION Meetings take place monthly via Zoom or at the ACAA office in Stettler, Alberta. 

 

THE ROLE

This volunteer position, serving on ACAA’s Governance Board, is independent, resourceful, and proactive, and requires a compassionate problem-solver who thrives in a team-oriented environment.  

  • Duty of Care — Each board member has a legal responsibility to participate actively in making decisions on behalf of the organization and to exercise their best judgment while doing so.
  • Duty of Loyalty — Each board member must put the interests of the organization before their personal and professional interests when acting on behalf of the organization in a decision-making capacity. The organization’s needs come first.
  • Duty of Obedience — Board members bear the legal responsibility of ensuring that the organization complies with the applicable federal, state, and local laws and adheres to its mission.



DUTIES AND RESPONSIBILITIES

 

ACAA is seeking compassionate, innovative and motivated volunteers to join our volunteer Board of Directors. The Board of Directors is responsible for:

  • Defining the overall purpose, goals and general direction of the agency.
  • Advance AACA’s mission to address sexualized violence and other forms of trauma through treatment, support and education to promote safe, healthy, well-functioning children, families and communities.
  • Approving the annual budget, fundraising goals and monitoring the financial health of the organization.
  • Ensure legal compliance and ethical integrity of the organization.
  • Supporting the Human Resources infrastructure and contributing to decisions related to hiring of personnel and personnel policies.
  • Oversight and evaluation of the work of ACAA’s Executive Director
  • Establishing and participating in standing and ad-hoc committees as required.
  • Reviewing and approving general policy to govern the management, programs and services of  the Association and abide by the Association’s Policies, Procedures and By-laws.
  • Addressing all grievances, and disciplinary actions.
  • Reviewing minutes and other relevant materials prior to meetings.
  • Participating in monthly board meetings (10 times per year)
  • Promote and raise awareness of ACAA’s programs and services throughout the region.

 

Individual responsibilities of Board Members

Each individual board member is expected to:

  • know the organization’s mission, policies, programs, and needs as well as understand its collective purpose
  • read and understand the organization’s financial statements and board materials in advance of meetings
  • serve as active advocates and ambassadors for the organization
  • fully engage in identifying and securing the financial resources and partnerships necessary for the organization to advance its mission
  • leverage connections, networks, and resources to develop collective action to achieve the organization’s mission
  • prepare for, attend, and conscientiously participate in board meetings
  • engage in learning opportunities to better understand the region ACAA serves
  • respect the experiences of all who bring their voices and lived experiences into the boardroom and the organization
  • uphold the legal duties and laws regarding nonprofit governance
  • follow the organization’s bylaws, policies, and board resolutions
  • disclose potential conflicts before meetings and actual conflicts during meetings
  • maintain confidentiality about all internal matters of the organization

The following descriptions provide a brief overview of each of the nonprofit board of director’s positions:

Board Chair or Board President

The board chair oversees the board’s work and often facilitates ACAA’s board meetings. Also, the board chair is generally the primary person who works with the Executive Director to make sure things are running smoothly and keep the board informed.

These are some of the primary duties of a board chair:

  • Recommends members for committees and appoints committee chairs
  • Works in connection with the Executive Director to prepare board meeting agendas
  • Arranges for or takes part in new board member orientations
  • Takes the lead on the Executive Director’s annual performance evaluation
  • Assists in recruiting qualified new board member candidates
  • Serves as the nonprofit’s spokesperson as needed
  • Takes the lead in the annual board member self-evaluation process

Vice-Chair or Vice President

The vice-chair or vice president has the same duties and responsibilities as all other board members, including the duty of loyalty, the duty of obedience, and duty of care. The vice-chair or vice president generally serves as a backup leader to the board president so ACAA’s board is never without leadership.

These are some of the duties of a vice chair or vice president:

  • Runs board meetings as requested and in the board president’s absence
  • Serves as the nonprofit’s spokesperson as needed
  • Assists with board president duties
  • Completes special duties as requested

Secretary

The board secretary’s duties help protect ACAA. Board secretaries have a variety of duties and responsibilities including:

  • Schedules board meetings
  • Assists in board member orientation
  • Takes attendance at board meetings
  • Takes accurate meeting minutes and getting them approved
  • Maintains board records
  • Ensures secure storage of official board documents and contracts
  • Tracks board member terms
  • Monitors legal compliance

Treasurer

ACAA’s board treasurer position requires someone who has experience in financial accounting for nonprofits. The treasurer also needs to make sure board members can access the financial reports in a timely manner, which is why it’s critical to use a board management software solution. The treasurer:

  • Manages the budget
  • Takes the lead in the annual audit
  • Answers questions about the audit
  • Chairs the finance committee
  • Partners with the Executive Director to ensure the financial reports are continually updated

Director(s)

  • know the organization’s mission, policies, programs, and needs as well as understand its collective purpose
  • read and understand the organization’s financial statements and board materials in advance of meetings
  • serve as active advocates and ambassadors for the organization
  • fully engage in identifying and securing the financial resources and partnerships necessary for the organization to advance its mission
  • leverage connections, networks, and resources to develop collective action to achieve the organization’s mission
  • prepare for, attend, and conscientiously participate in board meetings
  • engage in learning opportunities to better understand the region ACAA serves
  • respect the experiences of all who bring their voices and lived experiences into the boardroom and the organization
  • uphold the legal duties and laws regarding nonprofit governance
  • follow the organization’s bylaws, policies, and board resolutions
  • disclose potential conflicts before meetings and actual conflicts during meetings
  • maintain confidentiality about all internal matters of the organization

Board Members At-large

The at-large board members are just as important as nonprofit board positions for officers, as all board members have equal responsibility for the board’s actions and decisions.

At-large board members are expected to fulfill the following duties:

  • Attend all ACAA board meetings
  • Engage in board meetings actively
  • Serve on at least one committee
  • Donate to the board annually
  • Support board decisions even when they voted against them

 

GENERAL COMPETENCIES 

 

  • Strong community relationships, ability to develop new partnerships, and knowledge of community needs and trends required. Knowledge of financial management, charitable operations, criminal justice system, sexual violence, and/or domestic violence preferred
  • An anti-oppressive and feminist analysis of sexual violence
  • Strong organizational and planning skills

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