Volunteer Posting 173

Board of Directors Member
Telephone Aid Line Kingston
WORK FROM HOME (Telecommute), Eastern Ontario
Kingston
up to 2 hours per week
closes in 37 days (Tue, 1 Dec)

Telephone Aid Line Kingston (TALK) is a crisis, distress, befriending and information phone line serving all members of the Kingston community. We are entirely volunteer run, including all phone line volunteers, Executive Assembly positions, and Board of Directors. TALK is also a member of Distress and Crisis Ontario (DCO). 

TALK’s board of directors hold a minimum tenure of one year, with a maximum of four. They meet with the Executive Director on a monthly basis. Currently, due to COVID-19, all meetings occur electronically over Zoom. Otherwise, meetings are held in-person near the Queen's University campus. In between meetings, the Executive Director provides e-mail updates on financial and organizational matters. Currently, TALK has five Board of Directors with staggered tenures. We are currently seeking two additional Board members. The Board currently operates as a whole rather than in committees, with the Executive Director acting as chair.

 

The following outlines the traits that we are seeking from a TALK Board of Directors member: 

Required:

  • Responsible, reliable, and professional disposition
  • Able to maintain strict confidentiality regarding operations

Asset:

  • Speciality knowledge in one of the following fields:

    • Computer science, including website hosting  
    • Marketing 
    • Volunteer management 

 

The following outlines the collective and individual responsibilities of a TALK Board of Directors member: 

Collectively:

  • Choose or alter the governance model of the board as applicable 
  • Ensure appropriate policies and structures are in place within TALK 
  • Fiscal responsibility, approve/monitor budgets and financial purchases
  • Ensure full transparency between the board and executive/general assembly of TALK, as well as external agencies 
  • Focus on long term goals and planning for the organization, and plan for succession of the board
  • Maintaining TALK’s charitable status with the Government of Canada
  • The formulation of amendments to the Constitution and advisement of changes to the Policies and Procedures Document 
  • Ensuring TALK complies with the regulations set forth by the Government of Canada for charitable organizations 
  • Discussion and insight on disciplinary matters and miscellaneous aspects of TALK brought forth by the Executive Director

Individually:

  • Act in the best interests of TALK and maintain confidentiality 
  • Understand your role and responsibilities
  • Be familiar with the Bylaws and Policies/Procedures of TALK 
  • Avoid conflicts of interest and operate in interest of board before self-interest
  • Be familiar with TALK’s financial activity and legal obligations
  • Bring your skills, experience and knowledge to provide insight to the operations of TALK in a diverse way 
  • Attend board meetings regularly and arrive prepared to discuss agenda topics

 

 

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