Do you have job posting rules?
Glad you asked. You can view our rules for job postings here.
We also highly recommend you read our guidelines for effective job postings.
How much does it cost to post a job?
For the vast majority of organizations, placing job ads on our site is completely free of charge.
Some organizations (for-profit fundraising agencies, recruitment firms and other bulk posters) may be required to contribute a small amount per job posting.
Please contact us if you have any questions.
Where a posting is charged for, your account must have job posting credits before the job can be posted live. Don't worry, we do not post your jobs live and then demand payment after the fact.
Credits can be added to your account at any time (by credit card - quick and secure), with discounts being offered for bulk purchases.
Finally, if you do find your ideal candidate through our site, contributions toward our running costs are always gratefully accepted.
What types of jobs can be posted on your site?
Only jobs in or related to the Canadian not-for-profit sector are allowed on our site.
These can be regular paid jobs where the person receives a salary, wage or contract payment as well as volunteer, unpaid positions, with one exception - please see the next question.
What types of jobs cannot
be posted on your site?
• Jobs unrelated to the Canadian non-profit sector;
• unpaid internships;
• positions where the candidate is expected to pay for, advance, donate or fundraise amounts to get the position.
Do you allow internship positions to be posted on your site?
Yes, but only internships where the interns receive payment.
Unfortunately, due to the increasing abuse of unpaid internship positions, we no longer allow them on the site.
First of all, if you don't already have an account, you need to create one by clicking 'Sign up' (top-right corner of page).
To avoid delays, it is highly recommended that you use an organizational email address if you have one.
Email addresses from bulk free email providers (like gmail, outlook, hotmail, yahoo, etc.) trigger additional checking on the account and increase possible job posting delays.
Once you have created your account, simply log in and click on the 'post jobs' tab (top-right). Follow the links from there to create a job posting in your preferred language.
How long does it take for a job to go live?
For brand new accounts, once you have selected to make your job posting public (go live), it can take up to 24 hours (on average about 6) for an administrator to check the account and job posting and then make it live.
You'll also receive an email notification when your job is released / posted live.
Once the account is established as genuine and has a history of a few jobs posted that conform to our rules and guidelines, the account is then flagged as 'trusted' which means that thereafter, job postings are instantly live.
An exception is if the system kicks out a job for admin review due to internal non-compliance triggers, then that posting will be delayed until an adminstrator can check it.
This is all to keep the hoardes of spammers and scammers at bay. You can speed up the process with new accounts by not using a generic email address (gmail, outlook, hotmail, yahoo, etc.) to create your account.
You can always specify a different email address to receive email applications in your posting.
For how long can a job be posted on your site?
Jobs will be posted publicly for up to six months (180 days). After that your job will remain in our database and visible only to you.
Do you charge more to post in 2 languages?
Absolutely not! Last time we looked Canada had 2 official languages, English and French.
We think it's rather cheeky for other sites to charge substantially more for bilingual job postings.
Quite un-Canadian, eh?
Can I post a Request For Proposal (RFP) on your site?
Absolutely. You post an RFP exactly the same way you do a job - just select RFP from the job type list when prompted.
RFP's can be posted for up to 6 months and are also free of charge.
Can I apply my own formatting to my job ad?
We think it's only fair that you control the font formats, bullets and colour, not us.
Can I put our logo on my job posting?
Short answer - no.
Long answer - our research found that logos ranked last on the list of features that were deemed desirable by job seekers.
Remember your job posting here is not like a print media advertisement where your colourful logo is what initially grabs the job seekers attention to that section of the page and hopefully makes them want to read further.
Job seekers on our site are focussed and looking at your posting because they've already searched for certain conditions and seen the job title as well as which organization is posting the job.
In fact, many respondents actually found logos distracting while they were trying to quickly find the important facts about a job (bear in mind they're browsing through perhaps dozens of postings at a time).
Logo files also slow down page load times (never good) and guzzle bandwidth (this can translate into increased costs for people browsing our site from mobile devices where they pay for bandwidth used).
So, given that the most important requirement for a job seeker is getting at the information in each posting quickly and effectively, and the negligible benefits of displaying logos on job pages, we decided against providing this facility.
But don't despair - when a job seeker wants to find out more about your organization, they'll follow the link to your website where they'll then be exposed to your organization's logo in all its glory!
How do I make a change to my job posting?
Just log in, click on the 'post jobs' tab, and you will be able to edit your job. No waiting for approval or intervention from our side. The only thing you cannot change once a job is public is the job title.
Can I extend the deadline on a job posting?
Yes. Simply edit your job and change the closing date. No waiting for approval or intervention from our side. For your convenience we also send you an email reminder 2 days before your job closes so you can decide if you'd like to extend it.
How much will you charge if I need to extend the deadline on a job posting?
Nothing at all.
How do I close a public job early?
If you decide to close a job earlier than the posted closing date, you may do so by simply logging on and then clicking on the 'close' action link next to the public job you want to close.
This closes the job immediately and the job will no longer be displayed in regular job searches.
How do I delete a job completely?
Any job in unreleased state can be deleted completely by hitting the delete button while in edit mode. Alternatively clicking the 'delete' action link before going into edit mode will also achieve the same result.
Once a job has been made public however, it can no longer be deleted. This is by design so that you (or someone else in your organization, if you're unavailable) can refer back to it at a later date.
You can of course still close a public job any time you want to.
It turns out that I sometimes need to repost jobs. Do I have to waste time retyping everything?
Not at all. You can view every job you have posted with us, even if it has long expired. With one click you can copy an old job, make any changes you desire, and make that new job live.
No more hunting through old files for previous job description examples, when you need to advertise a new job. You'll always have an electronic record of all your jobs posted on our site just a login away.
Can I fax you my job description?
Fax? What's that? More seriously, sorry no. One way we keep our costs down is by minimising human intervention in the entire process.
Our site has been designed from the ground up to be easy for you to help yourself and is fully automated. Plus, the trees tend to like it better this way.
I already have the job description in a nicely formatted Word document. Can I email it to you?
Sorry, no. However you can cut and paste your description from your favourite word processor into our editor.
It is smart enough to try and interpret the formatting and does a reasonably good job of doing so. Any minor deviations and you can correct them yourself after pasting.
Our built-in editor allows you to change many formatting options with the ease and familiarity with which you do it in Word. Try it out.
I have 3 different positions to advertise. Can I post them all in one ad titled 'Multiple Positions'?
Sorry, we don't allow this for the following reasons. By placing multiple positions in one ad, you miss out on your job posting being emailed to potentially many users who have set up email alerts that trigger on words in the job title.
For example, someone who has an alert for titles containing the word 'manager', will not be notified when you post your job which only has those words in the job description itself.
Also, most job seekers don't like to have to click on obscure titles like 'Various Positions' in order to find out what exactly an organization is looking for.
It wastes their time (imagine sifting through many postings like that) and they are very likely to not bother clicking on it in the first place - again reducing your list of potential applicants.
I need to fill 4 identical positions. Can I post them all in one ad?
Yes, in cases where you have multiple identical positions to fill within the same organization, you can post them as one job ad. If you like, you can mention that there are multiple positions in the body of the posting.
We already have a job description on our own website. Can I just put a link to our site for the job description details?
No, for these reasons:
1) Many users of our site set up automated email alerts that notify them whenever a job matching certain keywords in the description is posted. This means that any jobs posted without detailed job descriptions are not likely to trigger the alerts and therefore possibly qualified candidates will not be notified of your job posting.
2) A reasonable number of visitors to our site search for jobs containing certain keywords from the search page. Once again, if your posting on our site does not have any details in it, then it will likely not be brought to the attention of job seekers browsing for jobs in this manner.
3) Postings with minimal descriptions get significantly fewer click-throughs because job seekers are often browsing quickly through available jobs and, unless they know the organization or are particularly captivated by the job title, they tend to skip it and move on to the next job posting, rather then break their train of thought and go hunting on another site for one specific job posting.
I posted a job on your site but have now found my listing on another site as well. Are you affiliated with this site?
No, not at all.
Unfortunately there are many sites out there that 'scrape' jobs in their entirety off legitimate job sites and then repost these jobs on their site without permission.
They do this to make it look like their site is popular and game search engine rankings, and, because many people aren't aware of this practice they're often fooled into thinking the site has a lot more traffic than it actually has.
Frustrating as it is for us, unfortunately there's not much we can do about these leeches.
If you object to your ad being posted on the other site, you could try to contact them directly and insist they remove your posting - although your chances of winning the lottery (without buying a ticket) are probably higher than getting them to comply.