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Job Number:  34978
Office Assistant Ref# 47-17
Job Posted: Friday, 12 May 2017
Closing Date: Sunday, 11 June 2017
(in 13 days)
COSTI Immigrant Services
Region: Toronto Metro area Type: Full time
Location: Toronto Salary: $36,928 to $39,744 per annum + Benefits

COSTI REQUIRES AN OFFICE ASSISTANT FOR ITS

SHELTER SERVICES

 

COSTI is a multicultural organization providing settlement, employment, and language training services. For more information about COSTI, please visit our website at www.costi.org.

 

Shelter Services provide short-term accommodation and support services for vulnerable populations including Refugee Claimants

 

This is a non-union contract position, scheduled to work 35 hours per week**

<< >> << >> << >> << >> << >>

 

DUTIES

 

 

  • Provides administrative support to the centre manager and services.
  • Prepares, types, proofreads, correspondence, statistical reports forms and other documents as requested.
  • Handles client inquiries regarding various programs.
  • Inputs data into the computerized CIS database.
  • Enters data into the City’s SMIS system (database)
  • Submits monthly SMIS statistical and financial reports
  • Assigns rooms to clients
  • Dispenses tokens and  welcome package
  • Responsible for reception coverage.
  • Records and monitors purchase orders and invoices for services rendered.
  • Responsible for the handling and reconciliation of petty cash.
  • Orders and maintains office and program supplies
  • Ensures any facility issue/concerns are communicated to the Manager.

 

 

 

QUALIFICATIONS

 

 

  • Advanced knowledge of MS Windows and Excel 2013, internet and email.
  • Must have twelve (12) months of office experience
  • High school graduation or equivalent.

 

  • Must be able to speak at least one of the following languages: Arabic, French, Amharic, Tigrinya, Hungarian, Somali, Farsi, and Urdu.

 

  • Knowledge of SMIS and CIS considered an asset.
  • Good written and oral communication skills in English is required.
  • Good administrative skills, typing speed of 40 words per minute is essential.
  • Demonstrated knowledge of administrative skills, office procedures and capable of meeting timelines.
  • Ability to work in a team-oriented environment.
  • Excellent customer service skills and sensitivity towards the needs of newcomers.

 

Please note that a computer assessment will be administered to demonstrate proficiency with MS Office applications and Outlook at an advanced level.

 

 

LOCATION:                                      Hwy 401 and Victoria Park, Scarborough     

DURATION:                                      June 1, 2017 to December 31, 2018 (pending confirmation of funding)

STARTING SALARY RANGE:         $36,928 to $39,744 per annum + Benefits

POSTING DATE:                               May 12, 2017

CLOSING DATE:                              May 26, 2017

 

 

Priority consideration will be given to those on Notice of Recall.

Subject to the response of those on Notice of Recall this position may be open to Union members on a secondment basis.

 

 

If you are interested, please quote Reference #47-17

and send your resume with a covering letter to:

 

Mr. Michael Politi

Manager, Orientation and Staffing

COSTI Immigrant Services

1710 Dufferin Street

Toronto, Ontario

M6E 3P2

Email: or Fax: 416-658-8537

 

“We thank all applicants for their interest in COSTI. However, only candidates selected for an interview will be contacted. No telephone calls please.”

 

COSTI encourages applications from individuals reflecting the diversity of our community. COSTI is committed to fair and accessible employment practices and when requested, will make reasonable effort to accommodate people with disabilities during the recruitment and assessment processes when filling positions.

How to Apply:
Please mention you saw this posting on WorkInNonProfits.ca.
Please quote Reference #47-17 and send your resume with a covering letter to:
Contact Details:
Sharon Swift
COSTI Immigrant Services
1710 Dufferin Street
Toronto, ON, M6E 3P2

Tel: (647) 827-1417
E-mail:
www:   costi.org


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