Job Posting 100232

Administrator
Calgary Centre for Global Community/Humainologie
Calgary area
closes in 44 days (Fri, 31 May)
part time - temporary / contract  •  $27-$30 per hour

ADMINISTRATOR (Part-Time Term Permanent Position)

About Calgary Centre for Global Community

Calgary Centre for Global Community is a Canadian registered charity that provides education, engagement and research opportunities to enhance and expand Calgarians' capacity for responsible, well-informed, effective global citizenship. Our work recognizes the interconnectedness of local and global issues and their impact on the well-being of our communities.

About Humainologie

Humainologie is a division of the Calgary Centre for Global Community. Our mission is to centre people facing systemic barriers by amplifying their stories and celebrating their humanity. Our vision is an equitable world where every human is heard, included, and valued. We centre and celebrate people who have experienced systemic barriers due to their race, colour, gender, sexuality, and/or ability. 

About the Role

The Administrator role is a part-time, permanent role responsible for providing ongoing administrative, research, program, and production support to Humainologie. This is a hybrid role; you will be part of a small team working remotely and will also be available for in-person meetings and events in Calgary with some limited evening and weekend work from time to time. You are action-oriented, highly organized, and understand how to work with diverse creatives.

Compensation

$27-$30 per hour, dependent on experience. 16-20 hours weekly. Tech, transport, and health/wellness stipend provided in addition.

Responsibilities include

  • Completing expense reports
  • Composing routine email correspondence
  • Scheduling meetings, film shoots, and events
  • Drafting meeting agendas and minutes
  • Working with staff and Bookkeeper/Accountant and auditors to assist with financial management tasks including cheque signing and delivery, banking, quarterly statement preparation
  • Filing records with registries and CRA from time to time
  • Transcribing various text and formatting documents in Word, Excel, and Canva
  • Conducting online research
  • Scouting locations for filming and events
  • Working with the team to identify and pursue sponsorship opportunities
  • Assisting with social media management as needed
  • Arranging travel plans, itineraries, and agendas
  • Assisting with the preparation and editing of grant funding reports and other documents
  • Coordinating contract signing, tracking, and filing
  • Researching, recommending and coordinating the implementation of new apps, tech and file sharing systems
  • Troubleshooting and assisting with tech issues
  • Assisting with the execution of various events
  • Assisting with program and event logistics from time to time
  • Picking up and dropping off items
  • Purchasing event and office supplies as needed
  • Supporting other members of the staff team, Board of Directors, SHADES cast and alumni, and other stakeholders as requested from time to time
  • Performing other related duties as required

Education and Experience

  • Excellent interpersonal skills and written communication skills
  • Action-oriented, self-motivated with a high level of initiative and follow through
  • Demonstrated interest in and passion for working with people from underrepresented communities
  • Lived experience with an intersectional identity is preferred given that this mirrors the people we support
  • Prior DEIA+ training, or experience in a setting where understanding of DEIA+ was required
  • Ability to work and problem solve independently with minimal supervision, as well as to collaborate regularly with a team
  • A minimum of one year of relevant work experience
  • Detail oriented and extremely well organized with the ability to keep organized records and filing systems

Other Requirements:

  • Advanced skills in Microsoft Office (Outlook, Word, Excel). Competency with Adobe Acrobat and Canva preferred. Typing skills above 40wpm.
  • Driver’s license and access to a vehicle
  • Ability to work remotely, attend meetings, staff team co-working sessions and events in person in Calgary
  • Flexibility for some limited evening and weekend work with notice 


CCGC/Humainologie thrives as a diverse team that reflects the communities we work with. We strive to include and support people who have historically been underrepresented, including Black and Indigenous people; people of the Global Majority; neurodiverse and disabled persons; and people from the 2SLGBTQIA+ community.

CCGC/Humainologie is a Living Wage Employer in the Province of Alberta. This means we are committed to paying our employees a living wage that allows them to meet their basic needs and participate in their communities. A living wage is different from minimum wage in that minimum wage is mandatory and the same throughout the province while a living wage reflects what people need to cover the actual costs of living in their specific communities. Payment of a living wage is a voluntary commitment from employers to go beyond the minimum.

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